69-10 - Agreement

Panel Review Page 2 of 6 Ms. Alicia Skinner West Orange Fire Department 66 Main Street West Orange, New Jersey 07052-5404 Re: Grant No.EMW-2009-FO-11636 Dear Ms. Skinner: On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), | am pleased to inform you that your grant application submitted under the FY 2009 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $52,758.00. The Federal share is 90 percent or $47,483.00 of the approved amount and your share of the costs is 10 percent or $5,275.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. \f your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to request your grant funds, please call the helpdesk at 1-866-274-0960. Sincerely, Timothy W. Manning Deputy Administrator for National Preparedness and Protection https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire_admin/awards/spec/view_awar... 3/12/2010

Panel Review Page 3 of 6 Agreement Artic FEMA U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program GRANTEE: West Orange Fire Department PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2009-FO-11636 AMENDMENT NUMBER: TABLE OF CONTENTS Article | Project Description Article II Grantee Concurrence Article Il Period of Performance Article lV Amount Awarded Article V Financial Guidelines Article VI Prohibition on Using Federal Funds Article VII GPD Allocations Article VIII Financial Reporting Article IX FEMA Officials Article | - Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article ll - Grantee Concurrence By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. By receiving funds under this grant, grantees agree that they will use the funds provided through the Fiscal Year 2009 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2009 Assistance to Firefighters Grants program guidance. All documents submitted as part of the application are made a part of this agreement by

and the program guidelines provided in the Fiscal Year 2009 Assistance to Firefighters Grants program guidance. All documents submitted as part of the application are made a part of this agreement by reference. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire_admin/awards/spec/view_awar... 3/12/2010

Panel Review Page 4 of 6 Article Ill - Period of Performance The period of performance shall be from 05-MAR-10 to 04-MAR-11. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for each object classes of this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $52,358.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $400.00 Indirect Charges $0.00 Total $52,758.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to FEMA grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110) B. Cost Principles 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122) Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations RON> C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire_admin/awards/spec/view_awar... 3/12/2010

Panel Review Page 5 of 6 without the express prior written approval of FEMA. Article Vil - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2009 Assistance to Firefighters Grant Program guidance and application kit Article Vill - Financial Reporting The grantee must complete an on-line, semiannual financial status report to meet FEMA requirements. Semiannual financial reports are due within 30 days of the end of every six month period for the life of the grant. At the end of the performance period, or upon completion of the grantee's final program narrative, the grantee must complete an on-line final financial status report that is required to close out the grant. If a grantee's performance period is extended beyond the initial 12-month period, a periodic performance report is due every six month increment until closeout. Article IX - FEMA Officials Program Officer: Tom Harrington is the Program Officer for the Assistance to Firefighters Grant Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Sylvia Carroll is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Division POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. https://eservices. fema.gov/FemaFireGrant/firegrant/jsp/fire_admin/awards/spec/view_awar... 3/12/2010

Panel Review Page 6 of 6 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 11a. AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4.TYPEOF 5. CONTROL NO. EMW-2009-FO-11636 NO 22-6002396 ACTION W468977N i) AWARD 6. RECIPIENT NAME AND —_—_7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ADDRESS Grant Programs Directorate FEMA, Financial Services Branch West Orange Fire Department 500 C Street, S.W. 500 C Street, S.W., Room 723 415 Valley Road Washington DC, 20528-7000 Washington DC, 20472 West Orange POC: Sylvia Carroll New Jersey, 07052-5226 9. NAME OF RECIPIENT PHONE NO. 10. NAME OF PROJECT COORDINATOR PHONE NO. PROJECT OFFICER 9737318962 Tom Harrington 1-866-274-0960 Alicia Skinner 11, EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT 14, PERFORMANCE PERIOD THIS ACTION PAYMENT Cost Sharing From:05-MAR- 5.04 MAR11 05-MAR-10 SF-270 10 oan Budget Period From O1-OCT- T5:39.SEP-10 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE ACRONYM (ACCS CODE) TOTAL AWARDED THIS TOTAL AWARD NON- XXXK-KAK-AKAXXK-XXXKK- AWARD ACTION FEDERAL XXXX-XXXX-K + OR (-) COMMITMENT AFG 97.044 2010-M9-3120GF-25000000- $0.00 $47,483.00 $47,483.00 $5,275.00 4101-D TOTALS $0.00 $47,483.00 $47,483.00 $5,275.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A NIA 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE Sylvia Carroll 02-MAR-10 Go Back https://eservices. fema.gov/FemaFireGrant/firegrant/jsp/fire_admin/awards/spec/view_awar... 3/12/2010