26-19 Exhibit-Authorizing Third Extension of Agreement with Reliable Wood for Operation of Recycling Center.pdf

7 185 303 387 515 72 2011 9,644 1,662 1,872 9 128 239 391 18 2012 8,617 2,014 2,871 135 279 This information is for illustrative purposes only. Nothing contained herein shall provide a basis to modify the agreement. 1.19 Site Improvement Plan A detailed site improvement plan must be submitted with the proposal. The plan must be prepared and signed by a Professional Engineer licensed in the State of New Jersey. The plan will be used in evaluating the Proposal as specified in Section 1.08.3. In addition, the successful contractor must work with the Township to make any site changes that are required as a result in regulatory changes.

1.20 Timeline of Important Dates DATE EVENT July 29, 2013 All questions concerning this Request for Proposal shall be submitted in writing by this date, directed to Mr. Wayne DeFeo, DeFeo Associates, 15 Washington Valley Road, Warren Township, NJ 07059-7003, wdefeo@defeoassociates.com. August 20, 2013 Responses to questions concerning this Request for Proposal will be posted on the Township Web site on or before this date. August 27, 2013 Proposals must be submitted to and received by Anne DeSantis, Township of West Orange Purchasing Agent, by 3:30 on this date, and will be publicly opened by the Township of West Orange Clerk’s Office in the Council Chambers, 66 Main Street, West Orange. October 1, 2013 Contract between winning bidder and Township of West Orange will commence. June 2, 2016 Township will notify the Operator by this date if it will exercise the first option to renew the contract for another one year period. October 1, 2016 First additional one year contractual periods commences if Township exercises its option. June 2, 2017 Township will notify the Operator by this date if it will exercise the second option to renew the contract for another one year period. October 1, 2017 Second additional one year contractual periods commences if Township exercises its option.

SECTION 2.0 TECHNICAL INFORMATION

2.01– DEFINITIONS “Class B” exempt wood waste operation shall mean the area designated as a Class B processing area on the site plan in Appendix “A.” This operation shall be limited to the acceptance of Class B materials as defined within this RFP and as defined by law. “Class B” recyclable material” means branches, woody plants wood chips from tree parts, tree parts and brush. “Class C” exempt compost operation shall mean the area designated as a Class C processing operation on the site plan in Appendix “A.” The operation shall be limited to the acceptance of materials as defined within the RFP and as defined in law except that the Operator may not accept grass clippings other than that incidentally found in the collection of leaves under any circumstances. “Class C recyclable material” means a source separated compostable material which is subject to Department approval prior to the receipt, storage, processing or transfer at a recycling center in accordance with N.J.S.A. 13:1E-99.34b, and which includes, and is specifically limited under the terms of this RFP to Leaves. “Environmental Compliance Officer” shall mean a person or firm retained by the Township of West Orange who shall conduct regular inspections of the Site in order to guarantee compliance with applicable law and the terms of this RFP. “Law” shall mean those statutes and regulations governing the design and operation of materials at the operations for which the Township of West Orange is soliciting this RFP. Law includes, but is not limited to, the Solid Waste Management Act. “Operating Schedule” shall mean those time periods where the Site is allowed to receive and process recyclable materials in accordance with the authorization to operate except that under no circumstances may the Class B operation utilize a tub grinder or any other wood grinding or chipping equipment on Saturday. “Recycling Convenience Center” shall mean that area designated on the the site plan in Appendix “A.” The Recycling Convenience Center shall be limited to the acceptance of materials as outlined with the scope of this RFP. “Sand and Clean Fill” shall mean soil amendments commonly used in the blending of topsoil and compost and shall have test findings that are in accordance with the Law. “Site” shall mean the Recycling Convenience Center, located at 590 Mt. Pleasant Avenue West Orange, New Jersey, and

psoil and compost and shall have test findings that are in accordance with the Law. “Site” shall mean the Recycling Convenience Center, located at 590 Mt. Pleasant Avenue West Orange, New Jersey, and all facilities therein (See attached site plan for details). A successful Operator shall be responsible for any delineation markings, pilings and flags that may be required pursuant to the site plan and the regulations governing this site.

“Site Improvement” shall mean those physical improvements to the Site that enhance the aesthetic, operational and compliance factors. 2.1 SCOPE OF WORK – OVERVIEW AND SUMMARY 2.1.1 The object of this RFP is to retain the services of an Operator to operate and maintain the Township’s Recycling Convenience Center and to operate the Township’s exempt Class B-Wood and the Township’s exempt Class C-Compost facility. The successful Operator shall also maintain and operate the Recycling Convenience Center in accordance with the terms of this RFP and shall submit a proposal for the marketing of all recyclable commodities that originate at this facility. 2.1.2 The successful Respondent shall be required to provide finished wood mulch, and finished compost to the Township at no cost to the Township as required and specified in Section 2.12.1 and 2.12.2, and shall also be required to provide finished wood mulch and compost at no cost to the residents of West Orange (so long as the material is collected by said residents in their private vehicles) as required and specified in Section 2.12.3 2.1.3 The successful Respondent shall provide for the improvement of the Recycling Convenience Center in accordance with the physical site plan improvements and landscaping improvement contained within this RFP at a level equal to or better than that outlined within this RFP. Any such improvements shall be at the sole cost of the successful Operator. No improvements shall be undertaken without the express written approval of the Township. 2.1.4 The Facility shall be operated in accordance with all terms and conditions found within this RFP and shall be operated in accordance with the terms and conditions required under law. 2.1.5 The Operator is advised that any fines assessed by any governmental agency, including, but not limited to any violation of law governing this site, shall be the sole responsibility of the Operator. This includes the possible costs associated with any fines, and possible costs of meetings, additional inspections, hearings, written responses required or hearings that may be associated with such violation. 2.2 SITE CONDITIONS 2.2.1 The Operator shall accept the Facility “As Is” and shall be solely responsible for processing all existing materials that may be on the site as of the effective date of contract implementation. 2.2.2 The current site plan is

the Facility “As Is” and shall be solely responsible for processing all existing materials that may be on the site as of the effective date of contract implementation. 2.2.2 The current site plan is shown in Appendix “A.” 2.2.3 All operations must be performed by the Operator within the site limits described herein and in Section 3 of this RFP.

2.2.4 Should the successful Respondent have a contract executed and become the Operator of the facility, and if said contract is terminated for any reason by the Operator or the Township of West Orange, all Class B and Class C vegetative materials and all recyclable materials shall be removed from the Convenience Center at the sole expense of the Operator prior to vacating the property. 2.3 ADMINISTRATION OF CONTRACT 2.3.1 The Director of Public Works/Engineer or his designee shall be the Contract Administrator on behalf of the Township. 2.4 HOURS OF OPERATION 2.4.1 The site shall be operated in accordance with the following schedule: Site Operation Monday-Friday Saturday Sunday & Component Holidays Recycling Convenience 7:30 A.M.-4:30 7:30 A.M. - 4:00 Closed Center P.M. P.M. Class B 7:30 A.M.-4:30 9:00 A.M. - 2:00 Closed P.M. P.M. Class C 7:30 A.M.-4:30 9:00 A.M. – 2:00 Closed P.M. P.M. 2.5 SITE ACCESS BY THE TOWNSHIP AND ITS AGENTS 2.5.1 The Township of West Orange reserves the right to perform work at the site or to permit other entities to perform work at the Township’s direction. 2.5.2 The Operator shall afford such accommodation as necessary for the Township to perform such work. 2.6 ACCEPTABLE MATERIALS 2.6.1 Acceptable materials include the following: 2.6.1(a) Class B recyclable material, consisting of tree parts and stumps, brush, and untreated wood 2.6.1(b) Class C recyclable material 2.6.1(c) Sand or clean-fill may be brought to the Facility for the use in processing the compost. 2.6.1(d) The Operator shall test all sand or clean fill and provide said test results to the Township prior to acceptance of any sand or clean fill. 2.6.2 The Recycling Convenience Center shall only accept: - Aluminum Beverage Cans - Glass food containers

- Corrugated Paper - Mixed Paper - Steel food and product (non-toxic) containers - Tires (without rims) - Scrap metal - Propane Tanks (empty) - Electronics - Other materials if approved in advance and in writing by the Township. 2.7 PROHIBITED MATERIALS 2.7.1. The following materials are specifically prohibited from acceptance at the Facility: 2.7.1(a) Hazardous materials 2.7.1(b) Grass Clippings other than that incidentally found in the collection of leaves. 2.8 SOURCES OF MATERIALS 2.8.1 The Site’s source of materials shall be limited to Township vehicles, Township Board of Education vehicles, tree service contractors and landscapers who do work for the Township, all Township Residents and landscapers and tree service contractors who are licensed to do business in West Orange by the Township. The Operator shall record the date of receipt and origin of all materials brought to the Facility. 2.8.2 Vegetative material is collected from outside the Township may be accepted by the Operator if it is limited to Class B and Class C materials provided that the Operator transports these materials to a Class “B” or a Class “C” Recycling Facility in accordance with applicable Law. Regardless of any accepted vegetative material collected from outside the Township, all acceptable vegetative material collected within the Township must be accepted without limitation. 2.8.3 The Operator shall not accept any Vegetative Waste in excess of site limitations as prescribed by Law. 2.8.4 The Township reserves the right to terminate the acceptance of Class “B” or Class “C” materials from outside the Township based upon any health, safety, or traffic concerns on twenty-four (24) hours written notice. 2.9 FEES CHARGED TO USERS 2.9.1 Tree service contractors and landscapers contracted by the Township shall be authorized to dispose of all materials collected, while working for the Township only, at the Facility at no charge to the contractor or landscaper.

2.9.2 Landscapers and contractors licensed by the Township who collect leaves at Llewellyn Park and Hutton Lafayette Apartments shall be authorized to dispose of all the leaves collected from these sites at the Facility at no charge to the landscapers or contractors. 2.9.3 Residents of the Township shall be authorized to dispose of their Vegetative Waste, at no charge, to the Facility from their private homes. Said delivery shall be limited to private vehicles. 2.9.4 Residents of the Township shall be authorized to deposit their recyclable materials at the Recycling Convenience Center at no charge. 2.9.5 The Operator may charge all other users of the Class “B” and Class “C” exempt facilities in its discretion. 2.9.6 The Operator may distribute and sell topsoil, compost, mulches and various landscape supplies from the Facility. 2.10 MARKETING OF RECYCLABLE MATERIALS 2.10.1 The Operator shall be responsible for the provision of containers, the transportation and the end marketing of the following recyclable materials from the Recycling Convenience Center: 2.11.1(a) Aluminum Beverage Cans 2.11.1(b) Glass food containers 2.11.1(c) Corrugated Paper 2.11.1(d) Mixed Paper 2.11.1(e) Steel food and product (non-toxic) containers 2.11.2(f) Tires (without rims) 2.11.2(g) Scrap metal 2.11.2(h) Propane Tanks (empty) 2.11.2(i) Electronics 2.11 PERMITS 2.11.1 The Operator shall be responsible for the permitting of all equipment being utilized at the site in accordance with Law. Permits include electrical and building permits for ramps and/or trailers. 2.12 MATERIALS TO TOWNSHIP 2.12.1 Township Product – The Operator shall annually provide processed Vegetative Waste of the following types and minimum quantities to the Township of West Orange at no charge: 2.12.1(a) Mulch – 1200 cubic yards per year. 2.12.1(b) Top soil (double screened) – 1200 cubic yards per year.