293-22 Exhibit A.pdf

The contractor and its subcontractor shall furnish such a reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program, as may be requested by the office from time to time, in order to carry out the purposes of these regulations, and Public agencies shall furnish such information as may be requested by the Division of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter I 0 of the Administrative Code at N.J.A.C. 17:27. 1.17 Historical Recvcling Ouantities Yenr Brush/Tree Leaves \Voodchip Commingled Corrugated lv1ixcd Stumps (Class C) Paper Paper and (Class B) Newsnancr 2008 3,832 4,401 1,470 527 664 775 2009 2,183 4,421 1,351 477 373 305 2010 J,901 8,016 507 560 387 515 2011 9,644 1,662 1,872 155 239 391 2012 8,617 2,014 2,871 135 279 2013 6,032 3,2;7 239 391 2014 4,190 3,672 116 159 2015 4,603 4,257 106 156 2016 3,422 4,309 183.30 239 391 2017 2,407 5,250 106.28 112 120 This information is for illustrative purposes only. Nothing contained herein shall provide a basis to modify the agreement. No adjustments have been made for weather events. I .19 Site Improvement Plan f{ detailed site improvement plan must be submitted with the proposal. The plan must be prepared and signed by a Professional Engineer licensed in the State of

f{ detailed site improvement plan must be submitted with the proposal. The plan must be prepared and signed by a Professional Engineer licensed in the State of New Jersey. The plan will be used in evaluating the Proposal as specified in Section 1.08.3. In addition, the successful contractor must work with the Township to make any site changes that are required as a result in regulatory changes. I .20 Timeline o(Jmpor/ant Dates . - DATE . ... ' EVENT ·· .. '. . June 15, 2018 Pre-Bid Meeting and Site Visit at Township of West Orange Recycling Center, 590 Mt. Pleasant Avenue, West Orange, New Jersey. June 22, 2018 All questions concerning this Request for Proposal shall be submitted in writing by this date, directed to Mr. Wayne Defeo, Defeo Associates, 15 Washington Valley Road, Warren Township, New Jersey 07059-7003, wdefeo@defeoassociates.com. July 10, 2018 Responses to questions concerning this Request for Proposal will be posted on the Township Web site on or before this date. 15

July 17, 2018 Proposals must be submitted to and received by Anne DeSantis, Township of West Orange Purchasing Agent, by 3:30 on this date, and will be publicly opened by the Township of West Orange Clerk's Office in the Council Chambers, 66 Main Street, West Orange, New Jersey. August 20 I 8 - Transition September 2 0 18 October I, 2018 Contract between winning bidder and Township of West Orange will commence. June 2, 2021 Township will notify the Operator by this date if it will exercise the first option to renew the contract for another one-year period. October I, 2021 First additional one~year contractual period commences if Township exercises its option. June 2, 2022 Township will notify the Operator by this date if it will exercise the second option to renew the contract for another one-year period. October I, 2022 Second additional one-year contractual period commences if Township exercises its option. 16

SECTION 2.0 TECHNICAL INFORMATION

2.01- DEFINITIONS "Class B" exempt wood waste operation shall mean the area designated as a Class B processing area on the site plans in Appendix "A". This operation shall be limited to the acceptance of Class B materials as defined within this RFP and as defined by law. "Class B" recyclable material" means branches, woody plants wood chips from tree parts, tree parts and brush. "Class C" exempt compost operation shall mean the area designated as a Class C processing operation on the site plan in Appendix ''A." The operation shall be limited to the acceptance of materials as defined within the RFP and as defined in law except that the Operator may not accept grass clippings other than the minimal quantities incidentally found in the collection of leaves under any circumstances. "Class C recyclable material" means a source separated compostable material which is subject to Department approval prior to the receipt, storage, processing or transfer at a recycling center in accordance with N.J.S.A. 13: l E-99.34b, and which includes, and is specifically limited under the terms of this RFP to Leaves. "Environmental Compliance Officer" shall mean a person or firm retained by the Township of West Orange who shall conduct regular inspections of the Site in order to guarantee compliance with applicable law and the terms of this RFP. "Law" shall mean those statutes and regulations governing the design and operation of materials at the operations for which the Township of West Orange is soliciting this RFP. Law includes, but is not limited to, the Solid Waste Management Act. "Operating Schedule" shall mean those time periods where the Site is allowed to receive and process recyclable materials in accordance with the authorization to operate except that under no circumstances may the Class B operation utilize a tub grinder or any other wood grinding or chipping equipment on Saturday. "Recycling Convenience Center" shall mean that area designated on the site plan in Appendix "A". The Recycling Convenience Center shall be limited to the acceptance of materials as outlined with the scope of this RFP. "Sand and Clean Fill" shall mean soil amendments commonly used in the blending of topsoil and compost and shall have test findings that are in accordance with the Law. "Site" shall mean the Recycling Convenience Center, located at 590 Mt. Pleasant Avenue, West Orange,

blending of topsoil and compost and shall have test findings that are in accordance with the Law. "Site" shall mean the Recycling Convenience Center, located at 590 Mt. Pleasant Avenue, West Orange, New Jersey, and all facilities therein (See attached site plan for details). A successful Operator shall be responsible for any delineation markings, pilings and flags that may be required pursuant to the site plan and the regulations governing this site. 18

"Site Improvement" shall mean those physical improvements to the Site that enhance the aesthetic, operational and compliance factors. 2.1 SCOPE OF WORK-OVERVIEW AND SUMMARY 2.1.1 The object of this RFP is to retain the services of an Operator to operate and maintain the Township's Recycling Convenience Center and to operate the Township's exempt Class B- Wood and the Township's exempt Class C-Compost facility. The successful Operator shall also maintain and operate the Recycling Convenience Center in accordance with the terms of this RFP and shall submit a proposal for the marketing of all recyclable commodities that originate at this facility. 2.1.2 The successful Respondent shall be required to provide finished wood mulch, and finished compost to the Township at no cost to the Township as required and specified in Section 2.12. I and 2.12.2, and shall also be required to provide finished wood mulch and compost at no cost to the residents of West Orange (so long as the material is collected by said residents in their private vehicles) as required and specified in Section 2.12.3. 2.1.3 The successful Respondent shall provide for the improvement of the Recycling Convenience Center in accordance with the physical site plan improvements and landscaping improvement contained within this RFP at a level equal to or better than that outlined within this RFP. Any such improvements shall be at the sole cost of the successful Operator. No improvements shall be undertaken without the express written approval of the Township. 2.1.4 The Facility shall be operated in accordance with all terms and conditions found within this RFP and shall be operated in accordance with the terms and conditions required under law. 2.1.5 The Operator is advised that any fines assessed by any governmental agency including, but not limited to any violation of \aw governing this site shall be the sole responsibility of the Operator. This includes the possible costs associated with any fines, and possible costs of meetings, additional inspections, hearings, legal expenses, attorney's fees, written responses required or hearings that may be associated with such violation. 2.2 SITE CONDITIONS 2.2.1 The Operator shall accept the Facility "As Is" and shall be solely responsible for processing all existing materials that may be on the site as of the effective date of contract

SITE CONDITIONS 2.2.1 The Operator shall accept the Facility "As Is" and shall be solely responsible for processing all existing materials that may be on the site as of the effective date of contract implementation. 2.2.2 The current site plan is shown in Appendix "A." 2.2.3 All operations must be performed by the Operator within the site limits described herein and in Section 3 of this RFP. 2.2.4 Should the successful Respondent have a contract executed and become the Operator of the facility, and if said contract is terminated for any reason by the Operator or the Township of West Orange, all Class B and Class C vegetative materials and all recyclable materials shall be 19

removed from the Convenience Center at the sole expense of the Operator prior to vacating the property. 2.3 ADMINISTRATION OF CONTRACT 2.3. l The Director of Public Works/Engineer or his designee shall be the Contract Administrator on behalf of the Township. 2.4 HOURS OF OPERATION 2.4.1 The site shall be operated in accordance with the following schedule: Mondav - Fridav Saturdav Sundav & Holidavs Site Operation Component 7:30 A.M. -4:30 P.M. 7:30 A.M. -4:00 P.M. Closed Recycling Convenience Center Class B 7:30 A.M. -4:30 P.M. 7:30 A.M. -4:00 P.M. Closed Class C 7:30 A.M. - 4:30 P.M. 7:30 A.M. -4:00 P.M. Closed 2.5 SITE ACCESS BY THE TOWNSHIP AND ITS AGENTS 2.5. I The Township of West Orange reserves the right to perform work at the site or to permit other entities to perform work at the Township's direction. 2.5.2 The Operator 'shall afford such accommodation as necessary for the Township to perform such work. 2.6 ACCEPTABLE MATERIALS 2.6. I Acceptable materials include the following: 2.6.l (a) Class B recyclable material, consisting of tree paits and stumps, brush, and untreated wood. 2.6. l(b) Class C recyclable material · 2.6. ! (c) Sand or clean-fill may be brought to the Facility for the use in processing the compost. 2.6. I (d) The Operator shall test all sand or clean fill and provide said test results to the Township prior to acceptance of any sand or clean fill. 2.6. l (e) At no time shall the importation or stockpiling of clean fill be of such quantities so as to interfere with the proper storage or processing of Class C or Class B materials or in any way interfere with the storage of such materials. 2.6.2 The Recycling Convenience Center shall only accept: - Aluminum Beverage Cans - Glass food containers 20

- Corrugated Paper - Mixed Paper - Steel food and product (non-toxic) containers - Tires (without rims) - Scrap metal - Propane Tanks (empty) - Electronics - Other materials if approved in advance and in writing by the Township. 2.7 PROHIBITED MATERIALS 2.7.1. The following materials are specifically prohibited from acceptance at the Facility: 2.7. l(a) Hazardous materials 2.7.1 (b) Grass Clippings other than minimal quantities incidentally found in the collection ofleaves. 2.8 SOURCES OF MATERIALS 2.8.l The Site's source of materials shall be limited to Township vehicles, Township Board of Education vehicles, tree service contractors and landscapers who do work for the Township, all Township Residents and landscapers and tree service contractors who are licensed to do business in West Orange by the Township. The Operator shall record the date of receipt and origin of all materials brought to the Facility. 2.8.2 Vegetative material that is collected from outside the Township may be accepted by the Operator if it is limited to those Class B and Class C materials allowable under the terms of this RFP, provided that the Operator transports these materials to a Class "B" or a Class "C" Recycling Facility in accordance with applicable Law. Regardless of any accepted vegetative material collected from outside the Township, all acceptable vegetative material collected within the Township must be accepted without limitation. 2.8.3 The Operator shall not accept and process any Vegetative Waste m excess of site limitations as prescribed by Law. 2.8.4 The Township reserves the right to terminate the acceptance of Class "B" or Class "C" materials from outside the Township based upon any health, safety, or traffic concerns on twenty-four (24) hours written notice. 2.9 FEES CHARGED TO USERS 2.9. l Tree service contractors and landscapers contracted by the Township shall be authorized to dispose of all materials collected, while working for the Township only, at the Facility at no charge to the contractor or landscaper. 21