194-13 Authorizing Contract for Jitney Buses-Wolfington-Ratified 10.29.13 (2).pdf

194-13 Adopted: 10.1.13 Ratified: 10.29.13 CORRECTION RESOLUTION 194-13 ADOPTED OCTOBER 1, 2013 TO TOTAL PURCHASE AMOUNT LISTED FROM $237,008.00 TO $240,674.00 WHEREAS, the Township of West Orange (“Township”) advertised for the receipt of bids for one (16 + 2) Wheelchair Position or 20 Seat Passenger RV/Van Cutaway Chassis and three to four 25 Passenger RV/VANs Cutaway Chassis; and WHEREAS, three bids were received on September 19, 2013 by Alliance Bus, Rohrer Enterprises, Inc. D/B/A/Rohrer Bus Sales and Wolfington Body Company, Inc.; and WHEREAS, the bids were reviewed by the Purchasing Agent for document compliance and found all compliant, the review by the Director of Public Works and Superintendent of Public Works found both Alliance Bus and Rohrer Bus Sales as non complaint; and WHEREAS, both Alliance Bus and Rohrer Bus Sales were both not responsive to the Township’s specifications with many exceptions including not meeting the delivery date, step height, and aisle width requirements; and WHEREAS, the Wolfington Body Company submitted the most responsive and responsible bid with no exceptions for the following vehicles: Three - (25) passenger buses @ $59,252.00 = $177,756.00 One - (20) passenger bus with two wheelchair positions @ $62,918.00 = $ 62,918.00 Total Purchase: $240,674.00 WHEREAS, the Director and Superintendent of Public Works recommends awarding the contract to Wolfington Body Company Inc., 1315 Route 38, Mount Holly, New Jersey 08060; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that an award of contract be made to Wolfington Body Company, Inc. in accordance with their proposal dated September 19, 2013. BE IT FURTHER RESOLVED, that the Purchasing Agent is hereby authorized to arrange to pay for the foregoing in accordance with the terms of said Purchase Order on behalf of the Township of West Orange with funds certified available by the Chief Financial Officer. Karen Carnevale, Municipal Clerk Susan McCartney, Council President I hereby certify funds are available from: Account Number-03-2366-12-0080-010 John O. Gross, Chief Financial Officer Adopted: October 1, 2013 Ratified: October 29, 2013

SUMMARY OF BIDS ONE TWENTY OR 16+2 WHEELCHAIR POSITIONS PASSSENGER RV/VAN CUTAWAY CHASSIS AND THREE OR FOUR TWENTY FIVE PASSENGER RV/VAN CUTAWAY CHASSIS 1. Alliance Bus Group 51 Kero Drive Carlstadt, New Jersey 07072 Twenty or 16+2 Wheelchair Passenger Bus $58,170.00 ea Twenty five Passenger Bus $54,530.00 ea For three or four 2. Rohrer Enterprises, Inc. DBA Rohrer Bus Sales 1515 State Road P.O. Box 100 Duncanon, PA 17020 Twenty or 16+2 Wheelchair Passenger $64,387.00 ea Twenty Five Passenger Bus $58,617.00 ea For three or four 3. Wolfington Body Company 1315 Route 38 P.O. Box 160 Mt. Holly, New Jersey 08060 Twenty or 16+2 Wheelchair Passenger Bus $62,918.00 ea Twenty Five Passenger Bus $59,252.00 ea For three or four Both Alliance Bus Group and Rohrer Bus Sales took exceptions to the bid specifications and were determined to be non-compliant.