98-24 Exhibits to the Agreement for the Operation of the Recycling Center - Part I.pdf

Exhibit “A”

Request for Proposal For Operation of the Township of West Orange Recycling Center 590 Mt. Pleasant Avenue West Orange, New Jersey For Class B, Exempt Woods Class C, Exempt Compost Operation And the Recycling Convenience Center For Electronics, Scrap Metal, Tires and Class A Recyclable Materials Due Date February 7, 2024 at 3:30pm The Township of West Orange Panayiota Reynolds Purchasing Agent 66 Main Street, Room 111 West Orange, New Jersey 07052 1

Section 1.0- General Description Public Notice 1.01 General Description 1.02 Preparation, Submission and Opening of Proposals 1.03 Authorization to do Business in New Jersey 1.04 Qualifications 1.05 Familiarity with the Work 1.06 Interpretation of Documents 1.07 Cause of Rejection 1.08 Award of Execution of Contract 1.09 Insurance 1.10 Proposal Security Ll Consent of Surety, Performance and Payment Bond 1.12 Contract Documents 1.13 Operations and Marketing 1.14 Proposal Form 1.15 Compliance with the New Jersey Prevailing Wage Act 1.16 Disputes Under the Contract 1.17 Affirmative Action Requirements 1.18 Historical Recycling Quantities 1.19 Site Improvement Plan 1.20 Timeline of Important Dates Section 2.0- Technical Information 2.01 Definitions 2A, Scope of Work- Overview and Summary 2.2 Site Conditions 23 Administration of Contract 2.4 Hours of Operation 2.5 Site Access by the Township and its Agents 2.6 Acceptable Materials 2.7 Prohibited Materials 2.8 Sources of Materials 29 Fees Charged to Users 2.10 Marketing of Recyclable Materials 2.11 Permits 2.12. Materials to Township 2.13 On Site Improvements and Site Preparation 2.14 Work to be Performed 2.15 Utilities 2.16 Accident Reporting 2.17 Record Keeping 2.18 Regulatory Oversight by West Orange 2.19 Liquidated Damages and Payments

2.20 Reporting of Recycling Convenience Center Activity 2.21 Changes to Operating Procedures 2.22 Termination 223 Operator Non- Performance 2.24 Performance Bond and Insurance Section 3.0- Required Proposal Documents 3.01 Statement of Ownership Disclosure 3.02 Affidavit of Authorization for Contract 3.03 Market Capacity Affidavit 3.04 Moral Integrity Affidavit for Contract 3.05 Non-Collusion Affidavit 3.06 Subcontractor Use Form 3.07 Experience Statement 3.08 Qualifications of Personnel 3.09 Equipment List (in a form to be supplied by responding party) 3.10 Consent of Surety 3.11 Affirmative Action Requirements 3.12 American with Disabilities Act of 1990 Requirements 3.13 American with Disabilities Act of 1990 Affidavit 3.14 Proposal Form 3.15 Revenue Sharing Proposal Form 3.16 Respondent Proposal Form (signature page) 3.17 Disclosure of Violation Form 3.18 Disclosure of Political Contributions 3.19 Disclosure of Investment Activities in Iran 3.20 Equipment Dedication Affidavit 3.21 Proposal Bond Form (in a form to be supplied by responding party) 3.22 Acknowledgement of Receipt of Addenda/Addendum 3.23 NJ Business Registration Certificate Appendices - Facility Site Plan, and Site Improvement Plan and Layout — (to be supplied by responding party) Appendix “A” Current Facility Site Plan (Supplied by the Township/Owner) Appendix “B” Site Improvement Plan and Layout (in a form to be supplied by responding party)

SECTION 1.0 GENERAL DESCRIPTION

ADVERTISEMENT January 19, 2024 NOTICE OF PROPOSAL The Township of West Orange has issued a Request for Proposal (RFP) for the following contract: Operation of the Township of West Orange Recycling Center, 590 Mt. Pleasant Ave., West Orange, New Jersey for Class B, exempt woods, Class C, exempt compost operation and the Recycling Convenience Center for Electronics, Scrap Metal, Tires and Class A Recyclable Materials. The submission date is Friday, February 7, 2024 at 3:30 pm, proposals received after stated time will not be considered. Proposal packages are available at the office of the: Purchasing Agent. Township of West Orange, Municipal Building, Room 111, 66 Main Street, West Orange, NJ 07052. Business hours are 8:30 a.m. to 4:30 p.m.. Monday to Friday, excluding holidays. Requests can also be emailed to preynolds@westorange.org. Envelopes should be clearly marked with title, name and address of party submitting, addressed to the Township of West Orange. Attn: Purchasing Department, at the address mentioned above. Proposals will be publicly opened on date and time specified in the Council Chambers located at. 66 Main Street, West Orange, NJ 07052. Proposer must supply one (1) original, and one (1) on an external hard drive as a PDF file. All submissions must be delivered via U.S. Mail or overnight delivery or hand delivered. The Township of West Orange is not responsible for late delivery by any method. Each proposal must be accompanied by a proposal bond or cashier’s check for 10% of proposal amount, not to exceed $20,000.00 and a Consent of Surety to provide a performance bond for $500,000.00. Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of Ownership (N.J.S.A. 52:25-24.2), are required to comply with the requirements of Mandatory Equal Employment Opportunity Language N.J.S.A.10:5-3 let seq., N.L.A.C. 17:27-1.1 et seq. and NJ Contractor Business Registration Certificate N.J.S.A,.52:32-44, Panayiota Reynolds, QPA Purchasing Agent

1.01 General Description 1.01.1 The Township of West Orange has issued this Request for Proposal (RFP) for the following Contract: For Operation of the Township of West Orange Recycling Center 590 Mt. Pleasant Avenue West Orange, New Jersey For Class B, Exempt Woods Class C, Exempt Compost Operation And the Recycling Convenience Center for Electronics, Scrap Metal, Tires and Class A Recyclable Materials 1.01.2 The purpose of this Request for Proposal (RFP) is to solicit proposals from firms interested in the Operation of the Township of West Orange Recycling Center as set forth herein and in accordance with all the applicable federal, state, county and Township regulations, New Jersey Department of Environmental Protection Regulations and all requirements set forth in this Request for Proposal (RFP), for a three (3) year contract period commencing May 1, 2024 with options to renew for two additional one (1) year periods. 1.02 Preparation, Submission and Opening of Proposals 1.02.1 Proposals for the above referenced Contract must be submitted to and received by Panayiota Reynolds, Township of West Orange Purchasing Agent, on or before 3:30 P.M. on Wednesday, February 7, 2024, and will be publicly opened by the Township on February 7, 2024 at 3:30 P.M., Local Prevailing Time, in the Council Chambers, 66 Main Street, West Orange, New Jersey. When submitting a response, Proposer must supply one (1) original, and one (1) on an external hard drive as a PDF file. All submissions must be delivered via U.S. Mail or overnight delivery or hand delivered. The Township of West Orange is not responsible for late delivery by any method. 1.02.2 The Proposal shall be submitted and prepared as specified herein. If the Proposal is made by a company or partnership, the Respondent’s Disclosure Statement shall be signed by all general partners and others having a beneficial interest of ten (10%) percent or more in the entity. If made by a corporation, the Respondent’s Disclosure Statement shall be signed by a corporate officer and witnessed by the Corporate Secretary or a Notary Public. Corporations shall affix their corporate seals to the Respondent’s Disclosure Statements. If made by an individual, it shall be signed by that individual. If made by a limited liability company or partnership, the names and addresses of all members and partners shall be disclosed.

1.02.3 1.02.4 The Proposal shall be submitted in a sealed envelope with the following information clearly indicated on the outside of the envelope: ° fo} ° ° Proposal Documents for Operation of Township of West Orange Recycling Center Respondent’s Name Respondent’s Address. Respondent’s Telephone and Fax Numbers Enclosed in the sealed envelope with the proposal shall be the following documents, as referenced below or attached hereto: ooao00000 ° eoo00o00 ooo°o Statement of Ownership Disclosure (See Section 3.01) Affidavit of Authorization (See Section 3.02) Market Capacity Affidavit (See Section 3.03) Moral Integrity Affidavit (See Section 3.04 Non-Collusion Affidavit (See Section 3.05) Subcontractor Use Form (See Section 3.06) Experience Affidavit (See Section 3.07) Personnel Affidavit Including All Applicable Registrations and Certificates to Operate a Recycling Facility, including Compost Facility Operator Certificate (in a form to be supplied by responding party). (See Section 3.08) Equipment List (in a form to be supplied by responding party) (See Section 3.09) Consent of Surety (See Section 3.10) Affirmative Action Requirement (See Section 3.11) Americans with Disabilities Act of 1990 Affidavit (See Section 3.13) Proposal Forms (See Section 3.14 and 3.15) Respondent Proposal Form Signature Page (See Section 3.16) Disclosure form reflecting all violations, fines, notices of violation from any governmental agency or entity within five (5) years. This specifically includes copies of all violations, appeals, final determinations, etc. (See Section 3.17) Disclosure of Political Contributions (See Section 3.18) Disclosure of Investment Activities in Iran (see Section 3.19) Equipment Dedication Affidavit (See Section 3.20) “Proposal Bond” or Certified Check in the amount of ten (10%) of the Total Proposed Amount, not to exceed $20,000.00 (in a form to be supplied by responding party) (See Section 3.21) Acknowledgement of Receipt of Addenda/Addendum (See Section 3.22) NJ Business Registration Certificate (See Section 3.23) Facility Site Plan (See Appendix “A”)

1.02.5 1.02.6 1.03 1.03.1 1.04 1.04.1 1.04.2 o Detailed Facility Site Plan Improvements and Layout (See Appendix “B”) (See Section 1.08.3, Section 1.19; a detailed plan shall be supplied by responding party) Proposals may be withdrawn prior to the termination time for the receipt of proposals specified above. All questions concerning the contents of this Request for Proposal (RFP) shall be submitted in writing on or before January 24, 2024 at 4:00pm and shall be directed to Mr. Wayne DeFeo, DeFeo Associates, 15 Washington Valley Road, Warren Township, NJ 07059-7003, wdefeo@defeoassociates.com. Responses to questions will be posted on the Township Web site on January 25, 2024. Authorization to do Business in New Jersey Corporations not incorporated in the State of New Jersey shall submit, with their Proposal, a certification from the Secretary of the State of New Jersey that said corporation is authorized to transact business in the State of New Jersey. All non-residents of the State of New Jersey shall designate a registered agent in the State of New Jersey upon whom service can be made. This designation shall be shown on a duly executed statement accompanying the Proposal, or submitted on request prior to the award of the Contract by the Township of West Orange. Qualifications and Additional Submission Requirements Each Respondent shall submit with its Proposal a written statement of qualifications that demonstrates the Respondent's ability to perform the work as outlined in Section 2.0 Technical Information with demonstrated experience on similar projects. All Respondents should be able to demonstrate a sufficient successful operating experience of for the operation of a Class B Vegetative Waste Processing Facility (Exempt or Non-Exempt), a Class C Leaf Compost Facility (Exempt or Non - Exempt) and a Recycling Convenience Center, including the ability to market the materials listed for the purpose of Recycling, of similar size and capacity as the Township of West Orange Recycling Center. The experience listed shall be direct experience of the Respondent. Experience of proposed Subcontractors will not be considered as experience of the Respondent. Each Respondent shall include within the Proposal, a Composting/Processing Facility’s experience list, including the following items: Facility Owner Location of

ered as experience of the Respondent. Each Respondent shall include within the Proposal, a Composting/Processing Facility’s experience list, including the following items: Facility Owner Location of Facility Responsibilities Principals of each firm involved; ooo0o°0