142-24 Attachment - Federal Aid Procedures.pdf

Work item details: Local Public Agency: TOWNSHIP OF WEST ORANGE, NJ Project Location: XXX Section XXX From XXX to XXX (XXX) Federal Project Number: XXX Project Phases Included: Construction Engineering/Inspection Project Description: PREIS ***Edit the Following as needed*** The TOWNSHIP OF WEST ORANGE 's proposed work will begin XXX of XXX (Station XXX) and the XXX terminus of the project is XXX of XXX (Station XXX). The proposed highway improvement work will be in-kind within the existing right-of-way, and will consist of: i The roadway will be milled and resurfaced within the project limits and width of roadway pavement. (The existing concrete curb limits will be maintained throughout.) De The roadway centerline will be reprofiled to provide for an appropriate cross slope and centerline grade. 3: Traffic signage will be replaced and added throughout the entire length of the project, as applicable. 4. Traffic striping and markings will be placed on the new roadway pavement, as appropriate. Raised pavement markers will also be installed. 5. Drainage structures throughout the project will be upgraded, reconstructed or replaced, as applicable. 6. If needed, in kind replacement of existing curb. Estimated Construction Amount: $ XXX Funding: Federal Funding involved forl 00% Construction and Civil Engineering/Inspection RK RE Term of Contract: Until project completion DBE goal: XX.X% Required NJDOT Cost Basis Approval: Construction Engineering and Inspection RFP Requirements Page6

(prior to negotiations) (Prime Consultant and each Sub-Consultant) Request for Proposal No. Item No. AFFIRMATIVE ACTION CERTIFICATION Ido herby certify thatit is the intention ofmy company to affirmatively seek out andconsider DBEs certified in the State of New Jersey, to participate as part of this proposal. (For listing of DBE certified firms see http:/Avww.njucp.net/ I understandanda gree thatall sub consulting in connection with this proposal, whether undertaken prior to or subsequent to the notice to proceed, shall be in accordance with therequirements forthe Disadvantaged Business Enterprise Program, included elsewhere in this RFP. I understandanda greethatno subcontractingshall be approved or commenced until the Department of Transportation has reviewed anda pproved thea ffirmative actions taken bymy company orme. I understand thatutilization of certified DBEs is in addition toall other equal employment requirements of this RFP. 1 acknowledge thatthis certification is to be madean integral part of this proposal. T understandanda gree thatthe submission of a blank certification may cause the proposal to be rejected. Thereby certify that contacthas been made with the certified DBEs listed in this certification, and that, if my company becomes the CONSULTANT, thecertified DBEs have tentatively agreed to perform the services listed below. 1 understand thatneithermy company nor! will be penalized fora mounts achieved overor under the amount shown for voluntary DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification under ra ce/gender conscious must have priorapproval by NJDOT’s and NJ Division of Civil Rights and Affirmative Action (DCR/AA)- SUBCONSULTANTS DBE SUBCONSULTANTS TO BE APPLIED TOWARD GOAL (RACE/GENDER Certified DBE Name& Address —_ Service Planned Planned percentage to be paid to DBE DBE SUBCONSULTANTS TO BE USED BEYOND GOAL (RACE/GENDER CONSCIOUS) Certified DBE Name& Address —_ Service Planned Planned percentage to be paid to DBE Total Percentage Credited toward DBE Goal (Race/Gender Conscious): Total Percentage of Voluntary DBE Work Anticipated over DBE Goal (Race/Gender Neutral): Name of Company: By: Date: RFP Requirements Page 6

ESTIMATED SCHEDULE FOR PERFORMANCE AND DELIVERY OF SERVICES (sample insert project specific schedule !!!) RFP Requirements Page7

SAMPLE TOWNSHIP OF WEST ORANGE CONTRACT Scope of Services: DEFINED TERMS: “TOWNSHIP OF WEST ORANGE” means the TOWNSHIP OF WEST ORANGE of , a governmental corporation under the laws of the State of New Jersey. “Proposer”, “Consultant”, “Engineer” or “Surveyor” means the person or entity who submits a proposal directly to the TOWNSHIP OF WEST ORANGE. Proposer does not include a subcontractor who contracts directly with the successful Proposer. PROPOSED PROJECT SCHEDULE: The schedule shall start when the TOWNSHIP OF WEST ORANGE issues a written Notice to Proceed to the Consultant for a specific construction project. The Engineer shall begin work by attending the construction project’s preconstruction conference. The Engineer’s obligation to render services here under shall extend for a period as may be required for construction punch list items to be completed, final completion certifications and inspection reports completed, and final payment of the construction project is complete. Failure to provide the construction inspection services shall constitute a breach of contract entitling the TOWNSHIP OF WEST ORANGE to proceed with all available legal remedies at its disposal. NOTE: The successful proposer shall be available to provide resident engineering and inspection services, beginning with the Pre-Construction Conference, upon 21 days advance written notice. BASIC SERVICES OF ENGINEER: The Engineer shall provide professional consulting engineering services for the TOWNSHIP OF WEST ORANGE in all phases of the project to which these General Conditions apply as hereinafter provided. These services will include serving as TOWNSHIP OF WEST ORANGE’s professional engineering representative for the project, providing professional engineering consultation and advice, and furnishing customary civil engineering services incidental thereto. The following project phases marked with an “X” or check mark will be required to be completed by the Engineer: x Construction Phase Upon verbal request to proceed with the Construction Phase, the Engineer shall: Attend the pre-construction conference. After the pre-construction conference and after the TOWNSHIP OF WEST ORANGE has issued the Notice to Proceed, the Engineer shall perform the tasks of associated with the general administration of the construction contract and the inspection of the construction

OF WEST ORANGE has issued the Notice to Proceed, the Engineer shall perform the tasks of associated with the general administration of the construction contract and the inspection of the construction work. General Administration of Construction Contract: The Engineer shall consult with and advise the TOWNSHIP OF WEST ORANGE and act as the TOWNSHIP OF WEST ORANGE’s representative during the execution of the construction contract. The extent and limitations of Page |

SAMPLE TOWNSHIP OF WEST ORANGE CONTRACT the duties, responsibilities and authority of the Engineer shall be set forth in the TOWNSHIP OF WEST ORANGE'’s contract. Visits to Site and Inspection of Construction: In connection with inspection of the work of the Contractor while the work is in progress: The Engineer shall make visits to the site at intervals appropriate to the various stages of construction in order to inspect as an experienced and qualified design professional the progress and quality of the various aspects of the contractor’s work. In addition, if required in the proposal, the Engineer shall provide more continuous inspection of the work. Based on information obtained duringsuch _ visits and on such inspections, the Engineer shall determine if such work is proceeding in accordance with the contract documents, and the Engineer shall keep the TOWNSHIP OF WEST ORANGE informed of the progress of the work. The Resident Engineer and any inspectors will be the Engineer’s agents or employees and shall be under the Engineer’s supervision. The detailed duties and responsibilities of the Resident Engineer and other Inspectors are generally described herein, and will be finalized in the negotiated contract. The purpose of the Engineer’s and Resident Engineer’s inspection is to insure construction in accordance with the design plans and specifications. However, the Engineer shall not, during such visits or as a result of such inspections of the Contractor’s work in progress, supervise, direct or have control over the Contractor’s work nor shall the Engineer have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by the Contractor, or safety precautions and programs incidental to the work of the Contractor or for any failure of the Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to the Contractor furnishing and performing the work. Defective Work: The Engineer during construction inspection may disapprove of or reject the Contractor’s work if the Engineer believes that the work does not conform to the contract documents or design integrity of the project. Interpretations, Clarifications, Work Directive Changes, and Change Orders: The Engineer may issue interpretations and clarifications of the contract documents as required. The Engineer

the project. Interpretations, Clarifications, Work Directive Changes, and Change Orders: The Engineer may issue interpretations and clarifications of the contract documents as required. The Engineer shall be responsible for preparing Work Directive Changes and Change Orders with supporting documentation and data for the approval by the WEST ORANGE GOVERNING BODY and execution by the TOWNSHIP OF WEST ORANGE Executive in accordance with the TOWNSHIP OF WEST ORANGE’s contract. Shop Drawings: The Engineer shall review and approve shop drawings and other data which the contractor is required to submit, for conformance with the design concept of the project and compliance with the information given in the contract documents. Substitutes: The Engineer shall evaluate and determine the acceptability of substitute materials and equipment proposed by the Contractor to determine the equivalency of the substitute materials and equipment under the terms and conditions of the contract specifications. Page 2

SAMPLE TOWNSHIP OF WEST ORANGE CONTRACT Additional Inspections and Tests: When the Engineer deems it necessary or advisable for implementing the intent of the construction contract documents, the Engineer will have the authority to require additional inspection or testing of the construction contractor’s work in accordance with the contract documents and at the contractor's expense. Disputes between the TOWNSHIP OF WEST ORANGE and Contractor: The Engineer shall act as initial interpreter of the requirements of the contract documents and shall determine the acceptability of the work. In the event of a dispute between Engineer and the Contractor, the TOWNSHIP OF WEST ORANGE Engineer will be the final arbiter. Applications for Payment: Based on the inspections, and information provided by the Resident Engineer, the Engineer shall determine the amounts owed to the Contractor and make recommendations of appropriate payments to the TOWNSHIP OF WEST ORANGE. Contractor’s Completion Documents: The Engineer shall receive and review maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection, tests and approvals, and other documents which are to be assembled by the Contractor in accordance with the contract documents. The Engineer, upon receiving and reviewing these documents, shall transmit them to the TOWNSHIP OF WEST ORANGE with written comments. Inspections: The Engineer shall conduct an inspection to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable so that the Engineer may recommend in writing final payment to the Contractor and may give written notice to the TOWNSHIP OF WEST ORANGE and the Contractor that the work is acceptable, subject to any conditions therein expressed. Uponcompletion of all construction, including change orders and punchlist items, the Engineer shall providea certification of completion to the TOWNSHIP OF WEST ORANGE Engineer. The TOWNSHIP OF WEST ORANGE Engineer shall then issue the certificate of final completion and shall certify that the project has been completed, and is ready for final payment. As-Built Plans: The Engineer shall prepare a set of “red line” as-built plans showing those changes made during the construction process, based on the marked-up prints, drawings, data, etc furnished by the Contractor to the

ineer shall prepare a set of “red line” as-built plans showing those changes made during the construction process, based on the marked-up prints, drawings, data, etc furnished by the Contractor to the Engineer and information obtained by the Engineer’s staff. Design Plan Changes: The Engineer will not be responsible to prepare design change plans. Should a design change becomenecessary on a construction project the design engineer who prepared the construction project design will prepare the necessary design change plans. Such design change plans shall be in the same layout and on reproducible mylars and digital media in a format compatible with the TOWNSHIP OF WEST ORANGE’s CADD software used for the original design plans. Should the project’s specifications also need to be revised as a result of the design change, the design engineer will also prepare the specifications, as may be necessary to construct the changes to the project. Page 3

SAMPLE TOWNSHIP OF WEST ORANGE CONTRACT CONSTRUCTION ENGINEERING PHASE: The Engineer shall furnish a qualified Resident Engineer (RE) with the appropriate experience and Highway Construction Inspector (NICET Level III minimum or Qualified Other - Highway Construction) with appropriate experience, and other qualified field staff as circumstances require to assist the Engineer in inspecting the work by the contractor (i.e. Additional Inspector required during paving operations). The Resident Engineer will protect the TOWNSHIP OF WEST ORANGE from any defects in materials or workmanship by the construction Contractor. This is to be accomplished through full time on site inspection of the project site. The Engineer is not responsible for nor in control of the means, methods, techniques, sequences or procedures for construction of the project. The Construction contractor is responsible for these items. The duties and responsibilities of the Resident Engineer are limited to those of the Engineer as will be further delineated in the negotiated contract for Consulting Engineering Services and are further limited and described as follows: General - The Resident Engineer is the Engineer’s agent at the site and shall act as directed under the supervision of the Engineer. The RE’s dealing in construction matters pertaining to the on-site work shall in general be with the Engineer and Contractor. The RE’s dealings with subcontractors shall only be through or with the full knowledge and approval of the contractor. The RE shall communicate with the TOWNSHIP OF WEST ORANGE with the knowledge of and under the direction of the Engineer. Duties and Responsibilities of RE: Source Documentation - All related source documents upon which payment is based must be a matter of record. Additionally, all source documents pertaining to the determination of pay quantities must be retained for three years after final payment and project close-out pursuant to 49 CFR 18.36(J)(11). Source documents consist of notes/documentation of counts; measurements (length, width, depth, and slope); calculations of area, volume, weights; sketches, a statement of compliance with contract plans, and specifications; field changes; comments; and delivery tickets collected and initiated by the inspector at the point of unloading. Source documentation must specify the following at a minimum: e