347-24 RFP - 2024 CDBG Responses.pdf

347-24 TOWNSHIP OF WEST ORANGE 25 Lakeside Avenue, West Orange, New Jersey 07052 DEPARTMENT OF ENGINEERING SUSAN McCARTNEY MAYOR ZAYIBETH CARBALLO Director/Municipal Engineer Tel/Fax: (973) 325-4160 Email: zcarballo@westorange.org November 19, 2024 Trevor Taylor CME 379 US Route 1 South, Suite 100 Monmouth Junction, NJ, 08852 RE: REQUEST FOR PROPOSALS 2024 COMMUNITY DEVELOPMENT BLOCK GRANTS ROAD REHABILITATION OF FRANKLIN AVENUE (FROM MAIN STREET TO CHESTNUT STREET) AND OXFORD PLACE (FROM CHERRY STREET TO CHESTNUT) STREET Dear Mr. Taylor, The Engineering Department for the Township of West Orange requests proposals from firms providing both Civil and Engineering and Land Surveying Services, which are capable of preparing the necessary improvement plans, specifications and bid documents for the following Community Development Block Grant (CDBG) project for 2024: Franklin Avenue (from Main Street to Chestnut Street) and Oxford Place (from Cherry Street to Chestnut Street) A. Curb and sidewalk repairs; C. Pavement milling and pavement resurfacing D. Pavement striping E. New traffic signs as necessary F. Shade trees as necessary G. Drainage structures repairs with new frames, grates, curb pieces as necessary. Repair existing drainage structures as necessary H. New manhole castings, frames and covers as necessary. Repair existing manholes as necessary I. Curb ramps as necessary AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

1. Land Surveying Services: A. Topographic Survey and Base Mapping that will provide a topographic field survey and base mapping suitable for the proposed improvements, which will include, but will not be limited to, the following items: 1. Establishment of centerline of existing street. 2. Topographic survey of all trees, shrubs, walls, driveways, walks, steps, and other existing features within the ROW and farther where necessary to the proposed improvements. 3. Right of way will be shown from available Township Tax Map information. 4. Topographic Survey including additional topography behind the curb and sidewalk of the roadways and at road intersections; 5. Top and Bottom of curb elevations, storm inlets with inverts and pipe sizes, sanitary manholes with rim elevations, and any other utilities visible on the roadways will need to be located; B. Establish horizontal control based on North American Datum 1983 (New Jersey State Plane Coordinate System-NAD 83) and North American Vertical Datum 1988 (NAVD 88); C. Benchmark(s) to be set on site for future use; D. Existing conditions/Survey Control plan; E. Coordinate utility mark-outs; 2. Civil Engineering Services: A. Proposed roadway profiles matching existing grades; B. Roadway improvements include curb, sidewalk, aprons, pavement milling and resurfacing, pavement striping, new traffic signs, shade trees; C. Curb ramp plans and details as necessary; D. New drainage improvements as necessary; E. Drainage structure repairs with new frames, grates, curb pieces as necessary; F. New manhole castings, frames and covers as necessary. Repair existing manholes as necessary; G. Coordinate with WO Traffic Bureau for the preparation of traffic control and detour plans; H. Prepare construction details; I. Plan Set to include but not limited to Cover Sheet, Existing Conditions/Survey Control Plan, Demolition Plan, Construction Plan, Grading and Utility Plan, Soil Erosion and Sediment Control Plan and Details, Traffic Control and Detour Plans, and Construction Details; J. Include one (1) meeting with Township Officials for Preliminary Design; K. Bid Package that includes bid set of plans and construction specifications in accordance with public bidding laws; Bidding documents (plans and specifications) are to be part of the deliverables to the Township via AutoCAD, hard copy and PDF files. Tax Maps of the streets and

n accordance with public bidding laws; Bidding documents (plans and specifications) are to be part of the deliverables to the Township via AutoCAD, hard copy and PDF files. Tax Maps of the streets and project are enclosed. AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

The cost of services shall be for a complete design and bid package including cost estimates, plans, specifications and bid documents (twenty copies) for bidding purposes including detour plans. All plan specifications and bid documents shall be in conformance with the latest New Jersey Department of Transportation specifications. Proposals shall be on a lump sum basis. Hourly rates shall be submitted with all proposals for any additional work. It is the intent of this office to advertise for bids by Summer 2025 with construction in Fall/Winter 2025. Proposals shall be submitted in writing on or before 10:00 A.M. Friday, November 29, 2024 via email and/or hard copies to the Department of Engineering, 25 Lakeside Avenue, West Orange, NJ 07052 and shall include a specified completion date or number of days required for completion of the work after approval is granted to proceed. Also, evidence of proper insurance shall be submitted for approval by the Township Attorney. Since funding is provided by the Community Development Block program of the US Department of Housing and Urban Development and administered by the Essex County Division of Housing and Community Development, the bid documents must be approved by the County and comply and include the latest Meeting Federal Labor Standards for CDBG Funded Projects, a copy of the contract or contracts between the County and Township and Federal and State Wage Rates. A separate proposal for construction inspection and certificates of completion should also be included if available from your firm. Very truly yours, Zayibeth Carballo Zayibeth Carballo, Director/Municipal Engineer ZYC/ag AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

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Proposal For Professional Engineering & Surveying Services 2024 CDBG ROAD REHABILITATION Franklin Avenue (From Main Street to Chestnut Street) and Oxford Place (From Cherry Street to Chestnut Street) West Orange Township, Essex County, New Jersey November 29, 2024 Submitted to: West Orange Township

2024 CDBG Road Rehabilitation Table of Contents Statement of Interest SECTION I Scope of Services SECTION II Fee Schedule SECTION III Personnel Assignments SECTION IV Project Schedule SECTION V Sample Insurance Certificate

Engineering | Surveying | Planning | Construction Management November 26, 2024 Zayibeth Carballo, Assistant Municipal Engineer Department of Public Works Township of West Orange 25 Lakeside Avenue West Orange, NJ 07052 RE: Response to Request for Proposals for Professional Engineering and Surveying Services 2024 Community Development Block Grant Road Rehabilitation of Franklin Avenue (From Main Street to Chestnut Street) and Oxford Place (From Cherry Street to Chestnut Street) Dear Ms. Carballo: Greenman-Pedersen, Inc. is interested in performing Professional Engineering and Surveying Services and is available to provide Construction Inspection services, all as outlined in your November 19, 2024, Request for Proposals. We have performed similar services for the Township of West Orange and are cognizant of the need for the Township’s satisfaction with the technical quality of this project, while considering budget constraints. We understand that the project is financed with Community Development Block Grant (CDBG) monies and that the bid documents will require approval by Essex County. We are quite familiar with this process, having performed other CDBG projects in the past. We understand the Township intends to advertise for bids on this project by Summer 2025 with construction in Fall/Winter 2025. We will work with you to achieve this goal. Our November 28, 2023 Qualifications Statement submitted to the Township demonstrates that our experienced staff have the expertise necessary to accomplish the project. Please find our Proposal to Provide Professional Engineering and Surveying Services, dated November 26, 2024, enclosed for your review. We are pleased to have this opportunity to continue serving the Township of West Orange and hope you will find our proposal favorable. We would be happy to provide additional information or assistance as your needs dictate. My direct line is (973) 434-8349. Very truly yours, ___________________________________ Andrew Cangiano, PE, PP Director of Engineering – Morris Plains Office __________________________________ Michael E Pirog, PE, CME Project Engineer AC/MEP/rem m:\proposal\mep\west orange\2024 cdbg franklin ave & oxford place\2024 cdbg franklin avenue & oxford place.docx Greenman-Pedersen, Inc. 301 Gibraltar Drive, Suite 2A Morris Plains, NJ 07950 Over 60 offices throughout the United

4 cdbg franklin ave & oxford place\2024 cdbg franklin avenue & oxford place.docx Greenman-Pedersen, Inc. 301 Gibraltar Drive, Suite 2A Morris Plains, NJ 07950 Over 60 offices throughout the United States www.gpinet.com An Equal Opportunity Employer p 973-377-8500

2024 CDBG Road Rehabilitation Section 1. Scope of Services Greenman-Pedersen, Inc. (GPI) understands that the Township of West Orange requires engineering, surveying, and construction management services necessary for the Rehabilitation of Franklin Avenue (from Main Street to Chestnut Street) and Oxford Place (from Cherry Street to Chestnut Street). Throughout the firm’s 58-year history, we have provided capital improvement project design to dozens of New Jersey municipalities. We have also served as the municipal engineer for various municipalities throughout the firm’s existence. We are very experienced in providing road reconstruction design, plans, specifications and contract documents of a professional nature in a cost effective and timely manner. We recommend commencing our work with a start-up meeting. This will allow us to understand your concerns and advance the project expeditiously. Professional services will include preparing topographic and base maps and a complete design and bid package as requested in the RFP. They will also include a cost estimate, plans, and specifications (twenty copies) for bidding purposes, including detour plans. We have reviewed the proposed tasks contained in the RFP and we believe we have a clear understanding of the goals of this project. Franklin Avenue, from Main Street to Chestnut Street and Oxford Place, from Cherry Street to Chestnut Street A. Curb and sidewalk repairs. B. Pavement milling and pavement resurfacing. C. Pavement striping. D. New traffic signs as necessary. E. Shade trees as necessary. F. Drainage structures repairs with new frames, grates, curb pieces as necessary. Repair existing drainage structures as necessary. G. New manhole castings, frames and covers as necessary. Repair existing manholes as necessary. H. Curb ramps as necessary. I. Curb ramps as necessary. The RFP specifies the following improvements: 1. LAND SURVEYING SERVICES A. Topographic Survey and Base Mapping that will provide a topographic field survey and base mapping suitable for the proposed improvements, which will include, but will not be limited to, the following items: 1. Establishment of centerline of existing street. 2. Topographic survey of all trees, shrubs, walls, driveways, walks, steps, and other existing features within the ROW and farther where necessary to the proposed improvements. 3. Right of way will be shown