157-25 Exhibit.pdf

TOWNSHIP OF WEST ORANGE Design Consultant Performance Evaluation Form Engineering Division PRODUCT EVALUATION (D Drafting quality, plan organization and clarity: 2 Extent of corrections and re-submittals: 3 Quality of QA/QC performed to expectations: COMMENTS:

TOWNSHIP OF WEST ORANGE Design Consultant Performance Evaluation Form Engineering Division pose Guide SCORE Excellent 5 Good 4 Satisfactory 3 Substandard 2, Unacceptable 1 Not Applicable 0 COMMENTS:

Appendix D-2 CM/CI CONSULTANT Performance Rating Instructions & Form: Note: Consultant Evaluations are performed per West Orange Policies and Procedures. ONLY ENTER INFORMATION ON EACH SHEET THAT IS SHADED IN BLUE. "ANY CELLS THAT CONTAIN A RED TRIANGLE PROVIDES ADDITIONAL RATING GUIDELINES IN A POP UP FORMAT." 1. Fill out all portions of the General Information sheet that are shaded in blue. If a question is not applicable, enter "n/a". 2. Enter a rating (1, 3 or 5) for Question 5 of the PM Rating using the PM Rating Guidelines. The Consultant Coordinator (RCC) will enter ratings for Questions 1 - 4 and 6 - 8 3. Enter a rating (1- 5) for each question on the Quality Rating sheet using the Quality Rating Guidelines. If a question is not applicable, enter "X" in the n/a column. Question numbers 1-9 should usually apply in all circumstances Questions 1, 2, 5, 6, 7,19 and 21 REQUIRE the rater to submit a detailed justification if the rating is >3. Simply citing the rating criteria is not acceptable justification. The rater must cite specific examples of performance. Question 10 REQUIRES the rater to submit a detailed justification if the rating is >4. Simply citing the rating criteria is not acceptable justification. The rater must cite specific examples of performance. Questions 12 & 13 are applicable if staff is responsible for office engineering functions Questions 14 & 15 are applicable if staff performed as-builts Question 16 is applicable if staff includes a Schedule Analyst or an RE Question 17 is applicable if staff includes a supervisory personnel (i.e. NICET IV or RE) Question 16 - 21 are applicable if staff includes an RE 4, You must provide comments and explain all ratings of 1's and 5's on the CES sheet. If your comments require additional space, provide them on a separate sheet, and note "see attached". 5. On the CES sheet, enter the Rating Type (final or interim)

CM/CI CONSULTANT PERFORMANCE EVALUATION FORM TOWNSHIP OF WEST ORANGE Consultant: CM/CI CONSULTANT. Quality Rater: Agreement: TBD Project: TBD Quality Reviewer: Rating Period: A Enter Enter ‘A. GENERAL weight 15 if NIA 1 Ability to work independently and be self directed 3 3 2 Communicates effectively with Contractor and Township personnel 3 3 3 Prepared for assignments (has appropriate plans, specifications and Standard Details 7 7 when performing inspections) 4 Reports promptly, is reliable and diligently performs duties 2 3 Familiar with Township Construction Procedures and executes assignments in 5 compliance with the Township 2 3 : ee INSPECTION 6 Demonstrates technical knowledge of construction inspection 4 3 7 Familiar with assignment compliance requirements (standard specification/special 5 q provision/ working drawing requirements) Inspects, monitors and coordinates the enforcement of traffic control/safety compliance 8 standards. In addition, inspects, monitors and coordinates the enforcement of lane 3 3 restrictions/follows notification procedures for unanticipated lane closures/delays, 9 Confirms contractor used only approved materials sources and verifies materials > 4 certifications are received. C. ADMINISTRATION 10 i SUPER/VISOR/RE 20 21 Staff completes Inspection Reports in an accurate and detailed manner. Submits reports in a timely manner Maintains office records (data entries/office filing/As-built plans) Prepares and submits monthly payment Estimates Compl. As-built quantity calcs. in accordance with Township Procedures as directed by RE. Completes As-builts in a timely manner as directed by the RE. Monitors the Contractor's progress schedule Exercises oversight/ organizes inspection team to ensure all activities are monitored Responds to RFI's/ Resolves field condition issues Prepares Change Orders in accordance with the Contract in a timely manner Responds to claims/ Ensures supporting documentation is recorded Completes project closeout in a timely manner Overall Quality Rating 1 3 3 3 3 x x 3.00

APPENDIX E SAMPLE FIELD ORDER FORM 75|Page

APPENDIX E Change Directive (Field Work Order) Form Township of West Orange To Basis of Field Work Order Differing Site Condition Field Resolution Error / Omission Owner Request Value Engineering Contract Time No Change ___Days Added _ Days Deducted Field Work Order No. Project No. Project Name Project Location Contract Price (indicate if zero cost) Add: $ Deduct: $___ Cost Basis (check all that apply) Time and Material Not to Exceed Fixed Price Allowance (described below) Unit Price Your company is authorized and directed to proceed with the following (attach additional sheets if needed): Justification: Special Notice: This Field Work Order identifies satisfaction of all compensation and time adjustments related to this change to the Work. Construction Manager (CM) Recommendation (if applicable) Name: Signature Date Architect / Engineer (A /E) Recommendation Name Township of West Orange Department of Administration Division of Engineering Project Manager Approval Name Signature Date Contractor Concurrence Name Signature Date Signature Date

APPENDIX F SAMPLE PROFESSIONAL SERVICES CONTRACT 77 | P a g e

SAMPLE PROFESSIONAL SERVICES CONTRACT AGREEMENT FOR MUNICIPAL ENVIRONMENTAL CONSULTING SERVICES THIS AGREEMENT, dated as of the ____ day of January, 2025 between the Township of West Orange, a Municipal Corporation, in the County of Essex, and the State of New Jersey (hereinafter referred to as the “Township”), having its principal offices at 66 Main Street, West Orange, New Jersey; and NAME OF CONSULTANT, (hereinafter referred to as the “Contractor”), having its principal offices at ADDRESS. WHEREAS, on or about November 13, 2024 the Township issued Request for Qualifications for Professional Services, (the “RFQ”) seeking to award a Professional Services Agreement for Environmental Consulting Services, a copy of the RFQ is annexed hereto as Exhibit “A;” and WHEREAS, on December 3, 2024, the Contractor submitted the only proposal in response to the RFQ, annexed hereto as Exhibit “B,” seeking award of the Contract for Environmental Consulting Services (the “Contract”) for the scheduled hourly rates that are annexed hereto as Exhibit “C”. WITNESSETH 1. The Contractor hereby covenants and agrees to furnish and deliver to the Township, Environmental Consulting Services consistent with the scope of services as set forth in the RFQ and the Contractor’s Proposal submitted on December 3, 2024 (the “Proposal”) for the scheduled hourly rates set forth in the Proposal. 2. In the event of any conflicts between the terms and conditions set forth in the RFQ and the Proposal, the terms and conditions set forth in the RFQ shall govern. 3. The Contractor acknowledges that it has read N.J.S.A. 10:2-1, et. seq. (Discrimination in Employment on Public Works; contract Provision), the terms of which are incorporated herein as if expressly set forth at length, and the contractor agrees to comply with and be bound by the terms thereof. 4. Neither this Agreement nor the monies to become due hereunder are assignable. 5. The acceptance of payment by the Contractor shall constitute a release of any claims or liabilities of any nature whatsoever, if any, owing to the Contractor from the Township, its agents, servants and employees. 6. Contractor agrees to indemnify and hold harmless the Township, its agents, servants and employees from and against any and all losses, damage, liabilities, and expenses which may arise or be claimed against the Township, its agents, servants and

ess the Township, its agents, servants and employees from and against any and all losses, damage, liabilities, and expenses which may arise or be claimed against the Township, its agents, servants and employees, consequent upon or arising out of or in connection with the within Agreement. 4920-3528-7827, v. 1

7. This Agreement shall be governed and construed in accordance with the laws of the State of New Jersey, without regard to its conflict of law principles. Any claim shall be brought in the Superior Court of New Jersey, Essex Vicinage. Each of the Parties hereby irrevocably consents to the service of process of any of the aforementioned courts in any such action or proceeding by the mailing of copies thereof to it by regular mail. Each of the Parties hereby irrevocably waives any objection that it may now or hereafter have to the laying of venue of any such claim, suit, proceeding, or action in such respective jurisdictions 8. This agreement is effective as of Township’s adoption of an authorizing resolution by the Township’s governing body. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals, or caused these presents to be signed by their proper corporate officers, and caused these corporate seals to be affixed hereto. ATTEST: ______________________________ Name: CONSULTANT ______________________________ Name: TOWNSHIP OF WEST ORANGE ATTEST: _____________________________ KAREN CARNEVALE, R.M.C TOWNSHIP CLERK 4920-3528-7827, v. 1 BY: __________________________ MAYOR SUSAN McCARTNEY