184-25 Exhibit A_Rock Spring Country Club SI Proposal_Final.pdf

Matrix New World Engineering, Land Surveying and Landscape Architecture, P.C. 26 Columbia Turnpike Florham Park NJ 07932 973.240.1800 Fax 973.240.1818 www.mnwe.com Via Email (zcarballo@westorange.org) July 31, 2025 Township of West Orange 66 Main Street West Orange, New Jersey 07052 RE: PROPOSAL FOR ENVIRONMENTAL SERVICES ROCK SPRING GOLF COURSE BLOCK 160, LOTS 2 & 10; BLOCK 160.01, LOTS 30 & 34; and Block 46.01, LOT 22 90 ROCK SPRING ROAD TOWNSHIP OF WEST ORANGE, ESSEX COUNTY, NEW JERSEY MATRIX JOB NO. 19-159 Dear Ms. Carballo: At your request, Matrix New World Engineering, Land Surveying and Landscape Architecture, P.C. (Matrix) is pleased to provide this proposal to the Township of West Orange (Township) for the performance of Site Investigation (SI) activities for the above-referenced property (Site) located in West Orange, New Jersey. SITE BACKGROUND The approximately 137.92-acre Site is currently operated as a country club and 18-hole golf course. The Site is bordered by Northfield Avenue to the north, residences to the east and south, and park space and residences to the west. The golf course was established and has been in operation since 1925. In February 2019, Matrix prepared a Preliminary Assessment Report (PAR) for the Site. As a result of the PAR, 14 Areas of Concern (AOCs) were identified throughout the Site, of which, further investigation was recommended for two (2) AOCs including: • • AOC-2 – Former Underground Storage Tanks (USTs), and AOC-11 – Historic Fill Material In December 2024, the New Jersey Department of Environmental Protection (NJDEP) approved Green Acres Grant funding for the Site to the Township. As required by the Green Acres rules, N.J.A.C. 7:368.2, AOCs identified during completion of a PAR must be addressed to the NJDEP’s satisfaction prior to disbursement of any funding associated with the Green Acres Grant program. Additional information was provided to Green Acres Grant program with regards to AOC-2 as the former USTs were closed out with the NJDEP and a Groundwater Remedial Action Permit (RAP) has been approved by the NJDEP for the benzene groundwater impacts associated with the former USTs. As a result of the Green Acres review of the February 2019 PAR prepared for the Township, the NJDEP indicated that further investigation is required to address the potential historic fill material (HFM) (AOC2) at the Site prior

res review of the February 2019 PAR prepared for the Township, the NJDEP indicated that further investigation is required to address the potential historic fill material (HFM) (AOC2) at the Site prior to the disbursement of any funding associated with the Grant. PROPOSED SCOPE OF SERVICES Based on review of the NJDEP’s NJ-GeoWeb database, a small portion of the Site, approximately 3.4 acres in total, along the eastern property boundary is located in an area of mapped HFM. Approximately 1.39 acres of mapped HFM is located within Block 160, Lot 10; and the entirety of Block 46.01, Lot 22 (1.986 acres) is mapped HFM. The purpose of the proposed SI activities is to confirm the presence and F:\2019\19-159 Rock Spring Country Club\Historic Fill\Proposal\Rock Spring Country Club SI Proposal_Final.docx 1

nature of HFM at the Site. Based on the location of the potential HFM, Matrix proposes the installation of a limited number of soil borings to complete the SI activities. The proposed work will be completed in accordance with the Site Remediation Reform Act (SRRA), N.J.S.A 58:10C-1 et seq., the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS), N.J.A.C. 7:26C, the Technical Requirement for Site Remediation (TRSR), N.J.A.C. 7:26E, and the NJDEP’s Historic Fill Material Technical Guidance document (April 2013). Task 1 – Phase II Site Investigation Activities Based on the NJDEP GIS Map and NJDEP’s GeoWeb, there is potential for impact s associated with HFM in limited areas along the eastern portion of the Site. Matrix will mobilize to the Site with a New Jersey-licensed driller to oversee the installation of six (6) soil borings throughout the mapped areas of HFM utilizing Geoprobe ® Direct Push technology to determine if HFM is present and, if present, determine the nature and general extent of the HFM. The Geoprobe samples will be lined with five-foot dedicated acetate sleeves and advanced to approximately 10 feet, below grade (ft, bg). The material collected within each boring will be field-screened for the presence of volatile organic compounds (VOCs) with a photo-ionization detector (PID) and visually inspected for the presence of HFM. If HFM is identified, it can be assumed that soil and groundwater is impacted without sampling. When assuming HFM is impacted, an LSRP will need to be retained, and a Confirmed Discharge Notification (CDN) must be submitted to the NJDEP. In addition, institutional (i.e., Deed Notice for soil and Classification Exception Area for groundwater) and engineering controls (i.e., capping and/or fencing to restrict access to the areas) will be required. A Remedial Action Permit (RAP) for soil and groundwater will also need to be applied for with the NJDEP prior to the submission of a Response Action Outcome (RAO) by the LSRP. A separate proposal will be prepared should it be determined that historic fill is present for either the delineation and sampling of the material to confirm it is impacted and/or the completion of a Deed Notice/CEA and RAP for soil and groundwater if assuming impacted (no sampling) or confirmed impacted (with sampling). Task 2 – Phase II Report Preparation and Project

d and/or the completion of a Deed Notice/CEA and RAP for soil and groundwater if assuming impacted (no sampling) or confirmed impacted (with sampling). Task 2 – Phase II Report Preparation and Project Management Following receipt of the results, Matrix will prepare a SI report detailing the results of the work completed as part of Task 1. A draft report will be prepared 30 days after the last set of data is received. A final report will be submitted two weeks following receipt of client comments. PROJECT COST AND SCHEDULE The total cost to conduct the SI activities for the Site is $15,050.00. Task 1 – SI Investigation Activities Labor .............................................................................................................................$ 2,820.00 Direct Expenses (Driller/Travel) .....................................................................................$ 4,890.00 Task 1 Estimated Costs .$ 7,710.00 Task 2 – SI Report Labor .............................................................................................................................$ 7,340.00 Task 2 Estimated Costs .$ 7,340.00 TOTAL ESTIMATED COSTS ...........................$15,050.00 F:\2019\19-159 Rock Spring Country Club\Historic Fill\Proposal\Rock Spring Country Club SI Proposal_Final.docx 2

The SI will be completed in accordance with Matrix’s Terms and Conditions (Attachment 1). Matrix is prepared to start work on this project immediately after receipt of the notice to proceed. The return of a signed copy of this letter shall constitute authorization to proceed. We thank you for the opportunity to be of service to you on this project. ASSUMPTIONS AND EXCLUSIONS This proposal is based on the following assumptions: • Costs assume that all areas are accessible for inspection; • No additional assessment, investigation or remediation activities are included; • No client meetings will be required; • Costs do not include soil and/or groundwater sampling activities; • Costs do not include future soil or groundwater remediation; • Costs do not include any additional NJDEP notification or reporting fees; • Costs for drilling are included; and • All external costs will be charged at cost plus 15%. We thank you for the opportunity to be of service to you on this project. If you have any questions or require any additional information, do not hesitate to contact me at (973) 240 -1800 or at amolnar@mnwe.com. Sincerely, Allison Molnar Project Manager F:\2019\19-159 Rock Spring Country Club\Historic Fill\Proposal\Rock Spring Country Club SI Proposal_Final.docx 3

PROPOSAL ACCEPTANCE The signature below, by a duly authorized representative of Client, indicates acceptance of the above referenced proposal and all attachments including the Terms and Conditions without exception. Acceptance is limited to the terms stated in this proposal, and any additional or different terms are rejected unless expressly agreed to in writing by Matrix. Name (please print) Title (please print) Signature Company Name (please print) Phone Number E-mail Address Date Contact Information for Invoice (if different than above): Name (please print) Title (please print) Signature Company Name (please print) Street Address, City, State, Zip Phone Number E-mail Address F:\2019\19-159 Rock Spring Country Club\Historic Fill\Proposal\Rock Spring Country Club SI Proposal_Final.docx Date 4

APPENDIX A MATRIX STANDARD TERMS AND CONDITIONS

TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES Matrix New World Engineering, Land Surveying and Landscape Architecture, PC Section 1: SERVICES Matrix New World Engineering, Land Surveying and Landscape Architecture, PC (Matrix) agrees to perform the professional services (the “Services”) as described in the Proposal incorporated herein by reference for the CLIENT on a best efforts, time and materials basis, consistent with the applicable standard of care, under the terms and conditions set forth below. Matrix reserves the right to amend the contents of the Proposal, if written authorization is not received within 90 days. These Terms and Conditions together with the Proposal constitute the agreement between Matrix and the CLIENT for the Services (the “Agreement”). Section 2: COMPENSATION The CLIENT shall be responsible for all costs specifically enumerated in the proposal. For any costs set forth in the proposal as an estimated range, Matrix shall provide CLIENT with an exact cost as soon as it can be determined. CLIENT shall also be responsible for any REIMBURSABLE COSTS not specifically set forth in the proposal. REIMBURSABLE COSTS include: out-ofpocket expenses, the cost of which shall be charged at actual cost plus an administrative charge of fifteen percent (15%) and shall be itemized and included in the invoice. Typical out-of-pocket expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.), job-related mileage at the prevailing IRS mileage rate, long distance telephone calls, printing and reproduction costs, and survey supplies and materials. Section 3: CLIENT'S OBLIGATIONS To assist Matrix in performance of the Services, CLIENT shall provide Matrix with appropriate material, data and information in its possession pertaining to the specific project or activity. Matrix shall be entitled to rely upon the accuracy and completeness of services and information furnished by the CLIENT and CLIENT’s consultants. The CLIENT will advise Matrix of the nature and extent of any hazardous waste at the site. If Matrix discovers after it undertakes the Services that the site is of a different nature of hazard as defined by the client, or if unanticipated hazards are presented, the CLIENT and Matrix agree that the scope of services, schedule and estimated budget fee shall be adjusted as needed to complete the work without injury or

or if unanticipated hazards are presented, the CLIENT and Matrix agree that the scope of services, schedule and estimated budget fee shall be adjusted as needed to complete the work without injury or damage. Unless otherwise specifically provided in this agreement, Matrix and its consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the project site. Section 4: INVOICE PROCEDURE AND PAYMENT Matrix will submit invoices to the CLIENT monthly and a final bill upon completion of the Services. Payment is due thirty (30) days from invoice date. CLIENT agrees to pay a finance charge of one and one-half percent (1.5%) per month, or the maximum rate allowed by law on past due accounts. CLIENT will be liable for all collection and court costs, disbursements, staff time expended for court appearances and depositions, and attorney's fees incurred in the collection of any outstanding invoices. Section 5: OWNERSHIP OF DOCUMENTS All survey notes, drawings, bills of materials, specifications, blueprints, reports, calculations, and all other material prepared by Matrix and its consultants in connection with the specific project, including those in electronic form, are Instruments of Service to be used solely with respect to this Project. Matrix and its consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights including copyright. Upon execution of Agreement, Matrix grants to CLIENT a non-exclusive license to reproduce the Instruments of Service solely for the purposes of constructing, using, and maintaining the Project, provided that CLIENT shall comply with all obligations, including prompt payment of all sums when due, under this Agreement. CLIENT shall not assign, delegate, sub-license, pledge or otherwise transfer any license granted herein to any other party without the prior written agreement of Matrix. Any unauthorized use and/or use of the Instruments of Service in violation of this Agreement, shall be at CLIENT’S sole risk and without liability to Matrix and its consultants, and CLIENT shall defend and indemnify MATRIX and its consultants against any claim and damages arising from such unauthorized use. The terms of this Section shall

bility to Matrix and its consultants, and CLIENT shall defend and indemnify MATRIX and its consultants against any claim and damages arising from such unauthorized use. The terms of this Section shall apply unless and until it is adjudged by a court of competent jurisdiction that CLIENT rightfully terminated this Agreement for cause under Section 19. If and upon the date that Matrix is adjudged in default of this agreement by a court of competent jurisdiction, the foregoing license shall be deemed terminated and replaced by a second, nonexclusive license permitting CLIENT to authorize other similarly credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections, or additions to the Instruments of Service solely for purposes of completing, using and maintaining the Project. If set forth in the Proposal, the Instruments of Service shall become the co-owned property of the CLIENT and shall be transferred to the CLIENT upon completion of the project and upon receipt of complete payment for the scope of work outlined in the Proposal. Matrix may retain a single copy of such information and documents. Section 6: CONFIDENTIALITY Matrix agrees to keep confidential and not to disclose to any person or entity, other than Matrix's employees and subcontractors, without the prior consent of the CLIENT, all data and information not previously known to and generated by Matrix, or furnished to Matrix and marked CONFIDENTIAL by the CLIENT in the course of Matrix's performance hereunder; provided, however, that this provision shall not apply to data which are in the public domain, or were previously known to Matrix, or were acquired by Matrix independently from third parties not under obligation to CLIENT to keep said data and information confidential. CLIENT shall not restrict Matrix from complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction. The technical and pricing information contained in any proposal submitted by Matrix as to this project, or in the Agreement or any addendum thereto, is 1