238-25 Exhibit A to Agreement for Snow Removal Services - 2025.pdf

238-25 Exhibit “A”

TOWNSHIP OF WEST ORANGE ESSEX COUNTY, NEW JERSEY Request for Bids 2025-2026 BID Contract for Snow Removal Services from Sidewalks, Paths, Crosswalk and Bus Shelters and Stops within the Township for 2025-2026 with an option to extend two one-year periods Bid Submission Date: Wednesday, October 8, 2025 11:00 a.m. Prevailing Time TOWNSHIP OF WEST ORANGE * 66 MAIN STREET * WEST ORANGE, NJ 07052 (973) 325-4056 September 2025 1

NOTICE TO BIDDERS THE TOWNSHIP OF WEST ORANGE, NEW JERSEY SIDEWALK SNOW REMOVAL SERVICES 2025-2026 The Township of West Orange, New Jersey, County of Essex, is seeking companies to perform Snow Removal Services from Sidewalks, Paths, Crosswalk and Bus Shelters and Stops within the Township for 2025-2026. Bid forms may be obtained during regular business hours, 8:30 am to 4:30 pm M-F, at the Purchasing office, of Town Hall, 66 Main Street, West Orange, NJ 07052 or you can email a request to preynolds@westorange.org. Sealed bids will be received in the Council Chambers, Room 116, Municipal Building, 66 Main Street, West Orange, New Jersey 07052 on Wednesday, October 8, 2025 at 11:00 A.M. local prevailing time. Sealed bids may also be delivered to the Office of the Purchasing Agent, Room 111, Municipal Building, 66 Main Street, West Orange, New Jersey 07052, provided the bid is received prior to the day, date and time listed above. The submission deadline is October 8, 2025 at 11:00 A.M. and they will be publicly opened and read at that time in the Council Chambers on the same day. Bids received after that time will not be accepted. Bidders are required to comply with the Affirmative Action pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, and have a New Jersey Business Registration Certificate P.L. 2004. Each bidder shall provide a Certified Check or Cashier’s Check or Bid Bond for ten percent (10%) of the bid but not to exceed $20,000 or be less than $500.00. Successful bidders upon the award of a contract will be required to submit a performance bond for 100% of the award amount. Bidders will also be required to complete and return other documents identified within the bid materials. Failure to comply with Instructions to bidders and to complete and submit all required forms may be cause for disqualification and rejection of bid. Panayiota Reynolds Purchasing Agent 2

GENERAL INSTRUCTION TO BIDDERS 1. The Township of West Orange reserves the right to reject any or all bids, or to waive any informalities in the bids, and unless otherwise specified by the bidder, to accept any item in the bid, should it be deemed in the best interest of the Township of West Orange to do so. 2. In case of default by the bidder or contractor, the Township of West Orange may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby. 3. The bidder, if awarded a contract, agrees to protect, defend and save harmless the Township of West Orange against any damage for payment for the use of any patented material process, article or devise that may enter into manufacture, construction, or form a part of the work covered by either order or contract, and the bidder further agrees to indemnify and save harmless the Township of West Orange from suits or actions of every nature and description brought against it, for, or on account of any injuries or damages received or sustained by any party or parties by, or from any of the acts of the contractor, his servants or agents. 4. The contractor shall maintain sufficient insurance to protect against all claims under Workers Compensation, General Liability and Automobile and shall be subject to approval for adequacy of protection and certificates of such insurance shall be provided to the Township of West Orange when required. 5. It is to be understood by the bidder that this bid is submitted on the basis of specifications prepared by the Township of West Orange and the fact that any bidder is not familiar with these specifications or conditions will not be accepted as an excuse. 6. Each bid must be signed in ink or ball pen by the person authorized to do so. 7. Bidders must use the proposal form furnished by the Township of West Orange when submitting their bid, if applicable. 8. Non-Collusion Affidavit must be completed and included with bid. 9. A Bid Guaranty of 10% of the bid amount not to exceed $20,000 and not to be less than $500.00 along with a Consent of Surety. 10. A Performance Bond in the amount of 100% of total bid is required. 11. Insert prices for furnishing all of the material and/or labor described or required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation

uired. 11. Insert prices for furnishing all of the material and/or labor described or required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid by the contractor. F.O.B. destination and placement at locations specified by the Township of West Orange. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the vendor’s convenience when a single shipment is ordered. 3

12. Payments will be made upon the approval of vouchers with the requirements of the Township of West Orange and subject to the Township of West Oranges customary procedures. 13. Contract will be awarded on a (Line Item) or (Lump Sum) basis, if applicable. 14. Award will be made by Township of West Orange within sixty (60) days after receipt of bids. 15. Prevailing Wage & Labor Laws. The New Jersey prevailing Wage Act (P.L. 1963, Chapter 150) and provisions of the State Labor Laws shall be complied with by the successful bidder in construction contracts. 16. Equal or Tie Bids. The Township of West Orange reserves the right to award at their discretion to any one of the tie bidders. (Should state method for tie bidding, i.e., drawing lots) 17. Return of Bid Security. All bid security of the three lowest responsible bidders shall be returned with 10 days. Within 3 days after signing of the contract and approval of contractor’s performance bond, the bid security remaining bidders shall be returned to them, if applicable. 18. The Township of West Orange is exempt from any State sales tax or Federal excise tax. 19. For purpose of evaluation where an equivalent product is being furnished, bidder must indicate any variation to our specifications no matter how slight. If no variations are indicated, it will be construed that the bid fully complies with our specifications. 20. Quantities as shown are approximate and the Township of West Orange reserves the right to increase or decrease quantities by 20% at the unit price bid. 21. The contract, if applicable, shall be in effect for one (1) year from date of award unless otherwise stated. Continuation of the terms of this contract beyond one year is contingent on availability of funds in the following year’s Budget and in the event of unavailability of such funds; the Township of West Orange reserves the right to cancel this contract. 22. Bids may be hand delivered or mailed per legal notice to bidders. In case of mailed bids, the Township of West Orange assumes no responsibility for bids after the designated date and time and will return late bids to the bidder unopened. 23. Mandatory: Bidder shall be registered for their Business Registration Certificate. In addition, Contractors providing services for regarding construction or repair of a public building must provide copy of Public Works Contractor Registration

their Business Registration Certificate. In addition, Contractors providing services for regarding construction or repair of a public building must provide copy of Public Works Contractor Registration Certificate. 24. No interpretation of the meaning of the specifications will be made to any bidder orally. Every request for such interpretations should be in writing to the Purchasing Agent and to be given consideration must be received at least days prior to the date fixed of the 4

opening bids. Any and all such interpretations and any supplemental instruction will be mailed to all prospective bidders (at the respective addresses furnished for such purpose) not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addenda or interpretations shall not relieve any bidder from any obligation under his bid submitted. All addenda so issued shall become part of the contract document. 25. Mandatory: Bidder shall submit Disclosure of Ownership Form stating the names and addresses of all stockholders in the corporation or partners in the partnership, who own a 10% or more of its stock, or any class, or of all individual partners in the partnership who own a 10% or greater interest therein, as the case may be. 5

HOLD HARMLESS It is understood and agreed that the Contractor shall hold harmless the Township of West Orange, and all their officers, agents and employees from all suits, actions or claims brought for or on account of any injuries, death or damages received or sustained by any person, persons or property by or from the Contractor, or its subcontractors, agents or employees from the operations under this contract referred to in this agreement, or in any manner arising out of the performance of work assigned under this agreement. LIABILITY INSURANCE The Contractor shall not commence work under this contract until Contractor has obtained all insurance required under this section and until Contractor has filed the Certificate of Insurance or a certified copy of the insurance policy with the Township. Contractor shall obtain, at its cost and expense, liability insurance insuring the Contractor, the Township and equipment against any and all liability and damage, arising under this agreement, in not less than the following amounts. a. Comprehensive General Liability with a combined single liability of $1,000,000/$2,000,000 aggregate applicable to bodily injury and property damage. Coverage to include completed operations. b. Auto liability with a combined single limit of liability of $1,000,000/$2,000,000 aggregate applicable to bodily injury and property damage. c. Workers Compensation and Employer’s Liability in accordance with the applicable laws, rules and regulations performing the same. d. Excess Umbrella Liability of $1,000,000 Contractor shall furnish the Township with three (3) copies of Certificate of Insurance listing the Township as an additional insured as proof of such insurance coverage. 6

BIDDER’S CHECKLIST MANDATORY ITEMS  Business Registration Certification ________  Bid Bond/Bid Deposit ________  Consent of Surety (if Bid Bond Provided) ________  Stockholders Disclosure Statement ________ Affirmative Action Compliance Notice ________  Iranian Disclosure Form ________  Completed Bid Proposal Form ________  Non-Collusion Affidavit ________  Political Contribution Disclosure Statement ________  Site Inspection Affidavit ________  Americans with disabilities act of 1990 ________  Addenda/Addendum ________  CERTIFICATION OF NON‐INVOLVEMENT IN ________ PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS  Public Works Contractors Certificate  ________ Please provide one additional copy of entire bid package, which should be provided on an external hard drive/usb flash drive. 7