181-26 Exhibit A- Final Specifications_compressed.pdf

TOWNSHIP OF WEST ORANGE ESSEX COUNTY, NEW JERSEY ________________________________________ NJDOT MA 2025 HELEN AVENUE, LAWRENCE AVENUE, FLORENCE PLACE AND LOWELL AVENUE IMPROVEMENTS PROJECT ________________________________________ NOTICE TO BIDDERS NOTICE is hereby given that sealed bids for HELEN AVENUE, LAWRENCE AVENUE, FLORENCE PLACE AND LOWELL AVENUE IMPROVEMENTS PROJECT, in the Township of West Orange, Essex County, New Jersey will be received at the Township of West Orange, Township Council Chambers, 66 Main Street, West Orange, New Jersey on TUESDAY, JUNE 23, 2026, AT 11:00 AM prevailing time. The work generally consists of road reconstruction improvements, approximately 6,500 LF of new curb, approximately 12,000 SY of pavement milling, installation of approximately 1,700 tons of hot mix asphalt overlay, approximately 2,200 SY of concrete sidewalk, pavement markings, ADA compliant ramps, and regulatory and warning signage; all in accordance with the form of proposal, contract and specifications prepared by Greenman-Pedersen, Inc. (GPI), 301 Gibraltar Drive, Suite 2A, Morris Plains, New Jersey. Copies of the Plans and Specifications and other proposed Contract Documents are on file and open to public inspection at the office of the Purchasing Department, 66 Main Street, West Orange, New Jersey, and may be examined and obtained by properly qualified Contractors at this address on and after TUESDAY, MAY 26, 2026, between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, excluding legal holidays, upon a non-refundable payment of $50.00. An additional $20.00 non- refundable fee will be required in advance for all prospective Bidders requesting that the bidding documents be mailed. There is no additional charge should a prospective Bidder request the documents be forwarded by FedEx or UPS (using the Bidder’s own account number). Bidders are notified that they must comply with the New Jersey Prevailing Wage Act (Chapter 150 of the Laws of 1963, as amended) and that award will not be made to any bidder whom the Commissioner of Labor and Industry does not certify. Bids shall be submitted on the forms provided, in the manner designated therein and required by

that award will not be made to any bidder whom the Commissioner of Labor and Industry does not certify. Bids shall be submitted on the forms provided, in the manner designated therein and required by the Specifications. They must be enclosed in sealed envelopes, bearing the name and address of the bidder and the name of the project on the outside, addressed to the Township Clerk, Township of West Orange, Essex County, New Jersey, and must be accompanied by a certified check, cashier's check, or bid bond in the form provided of not less than 10% of the amount of bid. Said check or bid bond may not be less than $500 nor shall it be more than $20,000 and must be accompanied by a Consent of Surety statement in the form provided from a Surety Company stating that the Surety Company will provide the bidder with a bond for 100% of the Contract amount in the event that the Contract is awarded to the bidder. A Non-Collusion Affidavit and a Record of Recent Contract Awards must also accompany the proposal on the forms provided. NB-1

PROPOSAL FORMS SHALL NOT BE REMOVED FROM THE FORM OF PROPOSAL. PROPOSALS MUST BE MADE UPON THE BLANK FORMS PROVIDED AND SUBMITTED IN THE BOUND BOOK, WHICH SHALL BE LEFT WHOLE AND INTACT IN EVERY RESPECT. Bidders must have at the time of bid, a Business Registration Certificate issued by the New Jersey Department of Treasury. Bidders are required to comply with the requirements of NJSA 10:5-31 et seq. and NJAC 17:27 for an affirmative action program for equal employment opportunity. If awarded a contract, your company/firm will be required to comply with the requirements of NJSA 10:5- 31 et seq. and NJAC 17:27. Bidders must also comply with the requirements of PL 1977, Chapter 33 amending the Local Public Contracts Law. Bidders must submit a statement setting forth the names and addresses of all the stockholders in the corporation or members of the partnership who own ten percent (10%) or more of its stock, or have a ten percent (10%) or greater interest in the case of partnership. No bid may be withdrawn for sixty (60) days after the opening of bids. A Contract will be awarded to the lowest responsible bidder or all proposals will be rejected within sixty (60) days after the opening of bids. The Mayor and Township Council of the Township of West Orange reserves the right to reject all bids, to reject unbalanced bids, and to waive any informality in any bid. As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current legal notices will be published on the Township’s official website for at least one week, or other time period as required by law, before transferring the publication to the Legal notice Archive. Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices: https://nj.gov/state/statewide-legal-notices-list.shtml _______________________________________ Panayiota Reynolds, QPA Purchasing Agent NB-2

TOWNSHIP OF WEST ORANGE COUNTY OF ESSEX, NEW JERSEY ________________________________________ NJDOT MA 2025 HELEN AVENUE, LAWRENCE AVENUE, FLORENCE PLACE AND LOWELL AVENUE IMPROVEMENTS PROJECT ________________________________________ INSTRUCTIONS TO BIDDERS 1. PROPOSALS RECEIVED The Township of West Orange, Essex County, New Jersey (hereinafter called the OWNER), will receive proposals for the HELEN AVENUE, LAWRENCE AVENUE, FLORENCE PLACE AND LOWELL AVENUE IMPROVEMENTS PROJECT, at the time and place and under the conditions stated in the NOTICE TO BIDDERS. 2. WORK INCLUDED The work generally consists of road reconstruction improvements, approximately 6,500 LF of new curb, approximately 12,000 SY of pavement milling, installation of approximately 1,700 tons of hot mix asphalt overlay, approximately 2,200 SY of concrete sidewalk, pavement markings, ADA compliant ramps, and regulatory and warning signage; all in accordance with the form of proposal, contract and specifications prepared by Greenman-Pedersen, Inc. (GPI), 301 Gibraltar Drive, Suite 2A, Morris Plains, New Jersey. 3. PROPOSAL Each proposal must be made upon forms contained herein. The proposal, as submitted, shall not be separated from the volume containing the other contract documents which are bound with it. The blank spaces in the proposal must be filled correctly where indicated for each and every item and the bidder must state, both in words and numerals written or printed in ink, the prices for which he proposes to do each item of the work contemplated. In case of discrepancy between the words and numerals, the words shall govern. Ditto marks are not considered writing or printing and shall not be used. The bidder shall sign their proposal correctly. If the proposal is made by an individual, their name and post office address must be shown. If made by a firm or partnership or by a corporation, the proposal must be signed by an official of the firm, partnership or corporation authorized to sign contracts, and must also show the post office address of the firm, partnership or corporation. Bidders are

ned by an official of the firm, partnership or corporation authorized to sign contracts, and must also show the post office address of the firm, partnership or corporation. Bidders are instructed to submit the following properly completed documents with their proposal: (1) a Non-Collusion Affidavit, (2) a Consent of Surety, and (3) Record of Recent Contract Awards, all on the forms contained herein. A copy of the Bidder’s Business Registration Certificate must be submitted with the bid. Please provide one hard copy and one additional copy of your proposal which should be on an external storage device (example USB flash drive/or CD). In the event the Township decides to award this contract; Contractor is herein advised that he/she will be required to attend the Council meeting at which it is scheduled to be awarded on to answer questions by the governing body at no additional charge to the IB-1

Township. 4. BUSINESS REGISTRATION CERTIFICATE Chapter 57, PL 2004 requires that all business organizations (except non-profit entities and other government agencies) that do business with a public entity must provide a copy of its Business Registration Certificate issued by the New Jersey Department of the Treasury (Division of Revenue) prior to the issuance of a contract and/or purchase order. A business registration form may be obtained by calling the New Jersey Department of the Treasury at 609- 292-0252 or online at www.nj.gov/treasury/revenue/taxreg.htm. The Business Registration Certificate does not need to be submitted with the bid, but must be valid at the time of opening. 5. CONTRACTOR REGISTRATION The Public Works Contractor Registration Act, NJSA 34:11-56.48 et seq., which became effective on April 11, 2000, provides generally that no contractors or subcontractors shall bid on or engage in any public work contract (or part thereof) for the construction, reconstruction, demolition, alteration, repair or maintenance of a public building regularly open to or used by the general public unless they are registered with the Commissioner of Labor of the State of New Jersey. The Contractor Registration Certificate does not need to be submitted with the bid, but must be valid at the time of opening. Registration application forms and copies of the Public Works Contractor Registration Act may be obtained by contacting: Contractor Registration Unit New Jersey Department of Labor Division of Wage & Hour Compliance P.O. Box 389 Trenton, New Jersey 08625-0389 Telephone: 609-292-9464 Fax: 609-633-8591 E-mail: contreg@dol.state.nj.us 6. IRREGULAR PROPOSALS Proposals may be rejected if they show any omissions, alterations of form, additions not called for, conditional or alternate bids, or irregularities of any kind. Bids which are considered to be unbalanced or unreasonable as to the amount bid for any lump sum or unit price item may be rejected. The Owner reserves the

ds, or irregularities of any kind. Bids which are considered to be unbalanced or unreasonable as to the amount bid for any lump sum or unit price item may be rejected. The Owner reserves the right to waive any informality in proposals as submitted. 7. COMPETENCY OF BIDDERS Bidders shall be experienced in the kind of work to be performed and shall have the necessary equipment therefore and sufficient capital to properly execute the work within the time allowed. 8. CERTIFIED CHECK, CASHIER'S CHECK OR BID BOND Each bid must be accompanied by a certified check, cashier's check, or bid bond in the sum of ten percent (10%) of the amount of the bid, satisfactory to and payable to the order of the Owner. The certified check, cashier's check or bid bond submitted by the bidder to whom a contract is awarded shall be retained until a contract is executed and the required performance bond furnished. Certified checks, cashier's checks, or bid bonds submitted by other bidders shall be returned within three (3) business days after the award of the contract. IB-2

In the event that the Owner shall reject all bids or shall not award a contract within sixty (60) days after the opening of bids, all certified checks, cashier's checks and bid bonds shall be returned within three (3) days after such rejection or the expiration of such period, as the case may be. 9. PERFORMANCE AND MAINTENANCE BOND The successful bidder at the time of the execution of the Contract must deposit with the Owner a surety company bond for the satisfactory completion of the work in an amount equal to the amount of the contract award. The form of the bond and the surety shall be acceptable to the Owner. Surety companies shall be only those authorized to transact business in New Jersey. Prior to the payment of the final estimate, the Contractor shall furnish a certificate from their surety stating that the performance bond covers the one-year defective workmanship and materials guarantee period or if it does not, the Contractor shall provide a separate Maintenance Bond. The Maintenance Bond shall include the following: "In case of default under this obligation, it is understood that the Owner has the option of taking the cash or of having the Surety do the work." 10. EXECUTION OF CONTRACT The party to whom Contract is awarded or their authorized representative will be required to execute the Contract within ten (10) business days from the date of Notice of Award, and, in case of their failure or neglect to do so, the Owner may, at its option, determine that the bidder has abandoned the Contract, and thereupon the proposal and acceptance shall be null and void, and the security accompanying the proposal shall be forfeited to the Owner. 11. CONTRACTOR'S INSURANCE The Contractor shall secure and maintain such insurance from insurance company authorized to write casualty insurance in the State as will protect themself, their subcontractors, and the Owner from claims for bodily injury, death or property damage which may arise from operations under this Contract. The Contractor shall not commence work under this Contract until they have obtained all insurance required under this section and until he has filed a certificate of insurance with the Owner prior to award of bid. Each insurance policy shall

tract until they have obtained all insurance required under this section and until he has filed a certificate of insurance with the Owner prior to award of bid. Each insurance policy shall contain a clause providing that it shall not be canceled by the insurance company without ten (10) days written notice to the Owner of intention to cancel. An endorsement showing the Township of West Orange to be additionally insured shall be included in all policies as follows: "The Township of West Orange, its officers, agents, servants, and employees as their interest may appear are covered by this policy". All parties to the Contract must be named in the Certificate of Insurance as additional insured/co-insured. The amounts of such insurance shall not be less than the following: a) Workmen's Compensation and Employer's Liability Insurance shall be secured and maintained as required by the State. b) Public Liability, Bodily and Property Damage: 1. Injury or death $1,000,000 occurrence/ $2,000,000 aggregate 2. Property Damage $ 250,000 occurrence/ $ 500,000 aggregate 3. Fire and Extended Coverage Equal to bid price c) Automobile and Truck Public Liability IB-3

Bodily Injury and Property Damage: 1. Injury or death $1,000,000 occurrence/ $2,000,000 aggregate 2. Property Damage $ 250,000 occurrence/ $ 500,000 aggregate d) Contractors General Liability including completed operations $1,000,000 occurrence/ $2,000,000 aggregate Approval of the insurance by the Owner shall not relieve or decrease the liability of the Contractor. 12. RESPONSIBILITY OF CONTRACTOR Attention here is particularly directed to the provisions of the Contract and Specifications whereby the Contractor shall be responsible for any loss or damage that may happen to the work or any part thereof during its progress; and also whereby the Contractor shall make good any defects or faults that may occur within one (1) year after its completion and acceptance. He shall indemnify and save harmless the Owner from any damages or costs to which it may be put by reason of injury to the person or property of another resulting from negligence or carelessness in the performance of the work under this Contract. 13. FAMILIARITY WITH THE WORK Bidders are advised to carefully examine all Contract Drawings and Specifications and to make a thorough investigation of conditions at the location of the proposed work. It is the obligation of the bidder to ascertain for themself all the facts concerning conditions to be found at the location of the project, including all physical characteristics above, on and below the surface of the ground; to consider fully these and all other matters which can, in any way, affect the work under this Contract and to make necessary investigations relating thereto, and he agrees to this obligation in signing the Contract. The Owner assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site of the project. The Contractor agrees that they will make no claim for, and has no right to, additional payment