263-26 Authorizing Agreement with Sharp Electronic Corp. via Sourcewell National Cooperative - 2026 final.pdf

263-26 September 29, 2026 RESOLUTION WHEREAS, N.J.S.A. 52:34-6.2(b)(3) and local finance notice 2012-10 authorizes a municipality to utilize a national cooperative for the purchase of goods and services in lieu of a formal procurement process pursuant to the Local Public Contract law; and WHEREAS, Sourcewell is a service cooperative created under the laws of the state of Minnesota authorized to act as a nationally recognized cooperative through which government entities purchase goods and services from vendors contracting with Sourcewell; and WHEREAS, the Township of West Orange (the “Township”) desires to enter into an Agreement with Sharp Electronic Corporation for the purchase of muti use copiers; and WHEREAS, Sharp Electronic Corporation is a vendor who holds a contract with Sourcewell through January 10, 2029 for muti use copiers under Contract #112124-SEC; and WHEREAS, the Township has previously acted in accordance with New Jersey public procurement statutes and regulations to formally join Sourcewell as a nationally recognized cooperative for the purchase of goods and services and has maintained an active membership with Sourcewell since 2015 under membership #2819; and WHEREAS, the Purchasing Agent has advertised on the Township Website on September 3, 2026 a Notice of Intent, pursuant to the Local Finance Notice 2012-10 to utilize the Sourcewell Cooperative Contract #112124-SEC with Sharp Electronic Corporation, 100 Paragon Drive, Montvale, NJ 07645 and provided a comment period to allow vendors a mechanism to provide alternate proposals; and WHEREAS, there were no comments presented; and WHEREAS, the Township’s Purchasing Agent has determined that the cost for entering into an agreement for the purchase of multi-use copiers with Sharp Electronic Corporation would provide the Township a cost savings compared to engaging in a procurement process to obtain the same services; and WHEREAS, Alltech Business Solutions an authorized dealer for Sharp Electronic Corporation has prepared a quote for the multi-use copiers, annexed hereto as Exhibit “A” and NOW THEREFORE, BE IT RESOLVED, by the Township Council of the Township of West Orange, that the Township is authorized to utilize Sharp Electronic Corporation and purchase the copiers from the authorized dealer Alltech Business Solutions through its contract with Sourcewell for 2 multi-use copiers for the

s authorized to utilize Sharp Electronic Corporation and purchase the copiers from the authorized dealer Alltech Business Solutions through its contract with Sourcewell for 2 multi-use copiers for the Planning/Building and Engineering Department in amount not to exceed $11,021.86; and be it further

2 RESOLVED, that a copy of this Resolution shall be made available in the Clerk’s office in accordance with applicable law. Karen J. Carnevale, R.M.C. Susan Scarpa Township Clerk Council President Adopted: September 29, 2026 I hereby certify funds ae available from: John C. Ditinyak, Chief Financial Officer