Township Council Meeting — Packet

ies. Matrix's use of others for additional services shall not be unreasonably restricted by the CLIENT provided Matrix notifies the CLIENT in advance. Section 17: THIRD PARTY EXCLUSION Nothing in this Agreement shall be construed to create a cause of action in favor of any third parties, it being the express intent not to create any thirdparty beneficiaries to this Agreement.. Section 18: SEVERABILITY If any clause or section of the Agreement shall be deemed void or invalid, such a decision shall only apply to that particular section(s) and shall not render the rest of the Agreement invalid. The balance of the Agreement shall remain in force. 3

Section 19: TERMINATION Matrix may terminate the Agreement upon five (5) days’ written notice if the CLIENT defaults in the payment for the Services or for any other material default by the CLIENT under the Agreement. The CLIENT or Matrix may terminate the Agreement upon fourteen (14) days’ written notice for any reason which may arise or for no reason. In the event of such termination of the Agreement for any reason which may arise or for no reason, the termination will become effective fourteen (14) calendar days after receipt of the termination notice. Irrespective of which party shall affect termination of the cause therefore, the CLIENT shall within thirty (30) calendar days of termination remunerate Matrix for the Services rendered and costs incurred (including all reimbursable costs hereunder), in accordance with Matrix's prevailing rate schedule. Section 20: GOVERNING LAW AND VENUE Unless otherwise provided in an addendum, the law of the State of New Jersey will govern the validity of the Agreement, its interpretation and performance, and remedies for any other claims related to the Agreement. Any litigation arising from this Agreement shall be venued in the Superior Court of New Jersey, Morris County. 4

2024 FEE SCHEDULE TITLE HOURLY RATE Subject Matter Expert/Witness $320.00 Executive Engineer $290.00 Senior Technical Director $265.00 Senior Project Manager $235.00 Technical Director $220.00 Senior Technical Manager $210.00 Project Manager $200.00 Senior Project Professional $190.00 Project Professional $180.00 Senior Project Specialist $175.00 Project Specialist $170.00 Senior Technical Professional $160.00 One-Man Robotic Crew $150.00 Senior Technical Specialist $140.00 Technical Specialist $130.00 Senior Data/Field Specialist $125.00 Second Survey Crew Member $125.00 Data/Field Specialist $115.00 Senior Technical Assistant $105.00 Technical Assistant $100.00 Junior Technical Assistant $95.00 Junior Data/Field Technician $85.00 Data Entry Specialist $75.00 2024 REIMBURSABLE EXPENSES ITEM FEE Black & White Copy 8½ x 11 $0.20/sheet Black & White Copy 8½ x 14 $0.30/sheet Black & White Copy 11 x 17 $0.40/sheet Black & White Copy 18 x 24 $1.50/sheet Black & White Copy 24 x 36 $3.00/sheet Black & White Copy 30 x 42 $4.50/sheet Color Copy 8½ x 11 $0.40/sheet Color Copy 11 x 17 $0.80/sheet Color Copy 24 x 36 $30.00/sheet Color Copy 30 x 42 $40.00/sheet Mylar 24 x 36 $30.00/sheet Mylar 30 x 42 $50.00/sheet Robotic per diem $300.00 Scanner per diem $450.00 Subconsultants 115% of cost Out-of-pocket expenses 115% of cost Additional reimbursables include, but are not limited to, delivery expenses and mileage, charged at Federal prevailing rates.

102-25 March 25, 2025 A RESOLUTION APPROVING A PROPOSAL FROM MATRIX NEW WORLD FOR ENVIRONMENTAL SERVICES AT 25 LAKESIDE AVENUE NTE $97,240.00 WHEREAS, on March 3, 2025, the Township of West Orange (the “Township”) received a proposal from Matrix New World Engineering, Land Surveying, and Landscape Architecture, P.C. (“Matrix”) to perform environmental services at: 25 Lakeside Avenue (W.O. Township Engineering/DPW Building), West Orange, New Jersey, also known as Block 115 Lot 16 on the Township of West Orange Tax Map; and WHEREAS, the Engineering/DPW Building is part of the Lakeside Avenue Brownfield Development Area (BDA) as identified by the New Jersey Department of Environmental Protection (NJDEP) Office of Brownfield and Community Revitalization; and WHEREAS, the work will consist of Matrix conducting a comprehensive regulated material (RBM) investigation, sampling/testing for asbestos -containing material (ACMs), reporting and preparation of specifications and bid documents; and NOW, BE IT HEREBY RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE, that the Township accepts the proposal from Matrix attached herein as Exhibit “A,” not to exceed $97,240.00 to complete the scope of work; AND FURTHER RESOLVED, that a copy of this Resolution shall be made available in the Clerk’s office in accordance with applicable law. Karen J. Carnevale, R.M.C., Municipal Clerk Joe Krakoviak, Council President Adopted: March 25, 2025 I hereby certify funds available from Account No.: John C. Ditinyak, Chief Financial Officer 2021 Capital Budget 03-2662-21-0100-010 $97,240.00

Matrix New World Engineering, PC 26 Columbia Turnpike Florham Park, NJ 07932 P: 973.240-1800 F: 973.240.1818 www.mnwe.com March 3, 2025 Ms. Zayibeth Carballo & Mr. James Abbott Township of West Orange 66 Main Street West Orange, NJ 07052 Re: 102-25 PROPOSAL FOR HAZARDOUS BUILDING MATERIAL SURVEY AND TESTING, BUILDING MATERIALS ENVIRONMENTAL SAMPLING, AND CONTRACT DOCUMENTS AND BID SUPPORT THE DEPARTMENT OF PUBLIC WORKS (DPW) 25 LAKESIDE AVENUE WEST ORANGE, NEW JERSEY MATRIX NO. 25-0037 Ms. Carballo & Mr. Abbott, Matrix New World Engineering, Land Surveying and Landscape Architecture, PC (Matrix) is pleased to present the Township of West Orange (Client) this proposal to conduct a comprehensive regulated building material (RBM) investigation and sampling/testing program for asbestos-containing materials (ACMs) as well as “other” potentially hazardous materials and/or conditions, including universal, and/or regulated wastes within the areas that will be impacted as part of this demolition/redevelopment project. It includes the DPW Maintenance/Office Building, Animal Control Building, Salt Shed and other ancillary structures. Costs are also included in this proposal to provide bid specifications and documents and bid assistance for the demolition of the DPW Site. Finally, it is Matrix’s current understanding that the building materials (i.e. concrete, brick, cinder block) will be disposed of off-site as construction and demolition (C&D) waste. This disposal method will require sampling of the building materials per the disposal facilities requirements. The building materials predemolition sampling for the potential to reuse on-site or dispose of the materials at a Class B recycling facility. Matrix has provided costs for each disposal method, below. SCOPE OF WORK Based upon the information provided, it is understood that the two-story, 49,800 square foot DPW building and the 1,800 square foot Animal Control Building located at 25 Lakeside Avenue, New Jersey (Site) are proposed for demolition. The proposed RBM work will be completed in accordance with all applicable Federal, State, and local requirements. Matrix will perform the work consistent with the Site Remediation Reform Act (SRRA), N.J.S.A. 58:10C-1 er seq., the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS), N.J.A.C. 7:26C, Technical Requirements for Site Remediation

Remediation Reform Act (SRRA), N.J.S.A. 58:10C-1 er seq., the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS), N.J.A.C. 7:26C, Technical Requirements for Site Remediation (TRSR), N.J.A.C. 7:26E, New Jersey Department of Environmental Protection (NJDEP), NJDEP Fill Material Guidance for SRP Sites (October 2021, Version 4.0), NJDEP Field Sampling Procedures Manual, and any other applicable NJDEP Guidance Documents. Matrix proposes to conduct the following activities summarized below. TASK 1 – ABESTOS-CONTAINING MATERIAL BUILDING SURVEY Asbestos-Containing Material Survey As part of the Hazardous Building Materials Survey, Matrix will complete a comprehensive asbestos survey of the site structure(s). The asbestos sampling program will be performed by Matrix personnel who hold all required Environmental Protection Agency (EPA)/Asbestos Hazard Emergency Response F:\2025\25-0037 West Orange DPW\ Proposal\Hazmat\Limited Hazmat Surv ey and demo specs propos al - 25 Lakeside _D PW_FINAL.docx 1

Act (AHERA) certifications and are accredited Asbestos Inspectors. Prior to the survey, Matrix will review readily available previous asbestos survey reports, as-built drawings, and other available construction documents for the property. Because the structure is planned for demolition, a more detailed survey, including intrusive sampling, will be required and compared to a building survey for a limited renovation project. This may include drilling through floors, structural slabs, exterior walls, and foundation walls to access materials typically not inspected during limited surveys for renovation projects. All roofing systems will be cored for sampling and repaired with roofing cement and fiberglass fabric. Please be advised that this process will void any existing roof warrantees and will be conducted only with the permission of the Client. It is assumed that all roofs are accessible and in safe condition to perform sampling. If it is deemed by Matrix’s field personnel that the roof is unsafe for sampling, roofing materials may be assumed ACM until further safety precautions (i.e., an ariel lift for access and to allow for safe fall protection procedures) can be provided. The asbestos survey will include the collection of bulk asbestos samples of suspect ACM within accessible areas that may have the potential for impact during demolition activities. All samples will be analyzed for asbestos content using polarized light microscopy (PLM). Non-friable organically bound (NOB) materials that are determined to contain less than one percent asbestos through PLM analysis, such as caulks, glazing, mastics, roofing materials, and roof flashing, will be analyzed for asbestos content using transmission electron microscopy (TEM). All samples will be analyzed by an independent laboratory certified by the American Industrial Hygiene Association (AIHA) and the National Voluntary Laboratory Accreditation Program (NVLAP). Based on our understanding of the proposed scope of work (demolition) and only upon receiving authorization from the Client, a limited amount of destructive sampling will occur during our survey. Suspect material observed or presumed to exist within inaccessible areas will be documented, characterized (if applicable), quantified and assumed to contain asbestos. For the purposes of this proposal, a maximum of 100 PLM (friable), 136 PLM-NOB (non-friable)

ssible areas will be documented, characterized (if applicable), quantified and assumed to contain asbestos. For the purposes of this proposal, a maximum of 100 PLM (friable), 136 PLM-NOB (non-friable) and 136 TEM samples will be collected for analysis utilizing a 1-week turnaround time. If additional sample analysis is required, we will require written authorization, or the material will be assumed to contain asbestos. Other Hazardous Materials In addition to the asbestos survey, the existing buildings and affected areas of the site will be investigated to determine if equipment, transformers, or light fixture ballasts contain polychlorinated biphenyls (PCBs). This will be accomplished by reading equipment tags and contacting manufacturers for information on their construction. Many transformers and fixtures are clearly identified whether they contain PCBs either directly or based on the product serial number or model number. In addition to PCB containing equipment, other hazardous materials such as mercury-containing equipment, fluorescent light bulbs, refrigerants, and other stored hazardous materials will be surveyed. An inventory of PCBs and other hazardous materials will be prepared based on the findings of the investigation. It is assumed that painted building materials will be assumed lead-containing and all construction/demolition activities will follow all OSHA guidelines as well as other lead safe work practices to be outlined in the project specifications. TASK 2 – ABESTOS-CONTAINING MATERIALS SURVEY FINDINGS SUMMARY The results of the Hazardous Building Materials Survey will be summarized in a Hazardous Building Materials Survey Report. This report will discuss the survey methodologies, the sampling locations and results, and will identify hazardous materials detected in the building structures and affected areas of the site. The report will summarize all work accomplished, and will include (i) all laboratory data, (ii) sketch plans identifying the location of all samples obtained, (iii) summary tables identifying all analytical results, including, but not limited to, detection and friability levels of all ACM/non-ACM, and inventory of other hazardous materials. TASK 3 – HAZARDOUS MATERIALS CONSTRUCTION DOCUMENTS Matrix will provide a certified Asbestos Project Designer to review the findings presented within each Matrix Hazardous Building

azardous materials. TASK 3 – HAZARDOUS MATERIALS CONSTRUCTION DOCUMENTS Matrix will provide a certified Asbestos Project Designer to review the findings presented within each Matrix Hazardous Building Materials Survey Report and provide on-site verification and delineation for F:\2025\25-0037 West Orange DPW\ Proposal\Hazmat\Limited Hazmat Surv ey and demo specs propos al - 25 Lakeside _D PW_FINAL.docx 2

the ACMs identified; including multi-layered flooring systems and thermal system pipe insulation located within wall and ceiling cavities. Matrix will prepare the required specifications and bid sheets for necessary asbestos abatement associated with the anticipated structure demolition activities. The construction documents will include specifications in Construction Specifications Institute (CSI) format. Construction documents will include requirements for asbestos abatement (removal), waste management, and additional health and safety procedures in accordance with New Jersey Department of Labor (NJDOL) and Occupational Safety and Health Administration (OSHA) requirements. Our costs assume the submission of abatement documents at the 100% Issue for Bid/Permit Phase only. Design drawings will not be included as part of Matrix’s construction documents. TASK 4 – CHARACTERIZATION OF BUILDING MATERIALS (I.E. CONCRETE AND CINDER BLOCK) It is Matrix’s understanding that the building materials (i.e. concrete, brick, cinder block) will be disposed of off-site as C&D waste. If this disposal method (C&D waste) is selected, then the sampling associated with option 1 below will be required. If the Township/redeveloper determines that they would like to reuse the materials on-site as sub-base under asphalt paved areas or dispose of the material at a Class B recycling facility, then the sampling associated with option 2 below will be required. If option 2 is the preferred disposal option, then the building material sampling is recommended to be completed in-situ (prior to building demolition) as per NJDEP recommendations, however this option does not guarantee the material can be re-used on-site. The qualification for on-site re-use will depend on the analytical results of the building material sampling. Costs for both options are summarized below. OPTION 1 If option 1 is selected, Matrix will collect the concrete samples for disposal after the building is demolished. Matrix will collect up four (4), 5-point composite building material (concrete and cinder/concrete block) samples (one composite sample per every 1,000 cubic yards [CYs]) for waste characterization purposes, as required for off-site disposal. Samples will be submitted to a New Jersey certified laboratory for analysis of extractable petroleum hydrocarbons category 2 (EPH Category 2), target compound