Township Council Meeting — Packet

• Has vendor ever conducted IT Security Audit with the FBI’s CJIS Unit? Yes / No • Is vendor willing to provide signed/executed Security Addendum Certificate? Yes / No • Is vendor willing to have all personnel subject to background checks? Yes / No  Please indicate whether Vendor is Symantec Certified Partner Silver or Gold Yes / No • Please indicate whether Vendor is VERITAS Certified Partner Yes / No • Please indicate whether Vendor is certified Veeam partner Yes / No Vendor will be required to have the following technical qualifications: Uniformed & Non-Uniformed Networks • Please indicate whether Vendor is certified or has 3 years’ experience supporting the following and have current references using these products: • Microsoft Windows 2003/2008 R2/2012 R2 Yes / No • Configuring of Domain Controllers Yes / No • Streamline Active Directory with proper rights and permissions. Yes / No • Microsoft Exchange 2010/2013 Yes / No • Microsoft Outlook Web Access Yes / No • Microsoft Terminal Services Yes / No • Dell Servers Yes / No • Dell Tape Libraries Yes / No • Dell EqualLogics SAN devices Yes / No • Dell SonicWALL Firewall Configurations Yes / No • Dell SonicWALL ViewPoint/Analyzer software Yes / No • Dell SonicWALL Site to Site VPN tunnels and VPN client access Yes / No • Dell SonicPoint Wireless Solutions Yes / No • Dell web managed switches Yes / No 34

• VMware vSphere 5.x Virtualization software Yes / No Uniformed Network • Veeam Replication/Backup software Yes / No • Configuring Symantec End Point Security Software Yes/No • Configuring Symantec Backup Exec and agents for Disaster Recovery, Open Files and Exchange, Symantec Backup Exec System Recovery Yes / No Vendor will be required to provide credentials and certifications for above upon request. Yes / No Vendor will be required to perform the following duties: • Provide a mid-level technician on location 8 hours/week to support local desktops and services Yes / No • Have remote desktop and monitoring software on all desktops and servers and monitor 24/7 Yes / No • Provide the name of the monitoring software and services it monitors Yes/No • Perform monthly server maintenance Yes / No 35

PROPOSAL 1. Price Proposal Form – All Police/Fire Services Proposal – Network and Desktop Support Proposer Name:__________________________________________________________________ Please provide pricing for the costs identified below. Ensure that all costs are reflected including “implied” or non-explicit costs. Use a table format, such as the below example, reflecting each of the services against implementation cost, the cost of ongoing services and any additional cost. 2022 2023 2024 2025 2026 Discounts for Additional years Recurring Monthly Fees: _______ _______ _______ _______ ______ One Time or Start Up Costs _______ _______ _______ _______ ______ Required: (list individual items) _______ _______ _______ _______ ______ _______ _______ _______ ______ New hardware or software Hourly Rates for Project Based Proposal _______ Description of pricing calculations: Pricing for project based work - please describe Information on any pricing incentives for longer term contracts: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Ensure all governmental discounts are included in all prices quoted. By signing below, Proposer certifies that he has read, understands and will faithfully execute the terms and conditions stated herein. The signer also certifies that he/she is an officer or duly authorized agent of the firm with full power and authority to submit binding offers for the goods or services as specified. Vendors are cautioned to verify their proposals prior to submission as TOWO cannot be responsible for Proposer's errors or omissions. Any proposal that has been accepted by TOWO may not be withdrawn by the vendor. _______________________________________________________________________ Firm Signature ________________________________________________Title____________ Address By (please print) _________________________________________________________________________ City, State, Zip _(______)______-____________ Telephone Number _____________________/___/____________Date 36

PROPOSAL 2 Price Proposal Form – All Non-Uniformed Services Proposal – Network and Desktop Support Proposer Name:__________________________________________________________________ Please provide pricing for the costs identified below. Ensure that all costs are reflected including “implied” or non-explicit costs. Use a table format, such as the below example, reflecting each of the services against implementation cost, the cost of ongoing services and any additional cost. 2022 2023 2024 2025 2026 Discounts for Additional years Recurring Monthly Fees: _______ _______ _______ _______ ______ One Time or Start Up Costs _______ _______ _______ _______ ______ Required: (list individual items) _______ _______ _______ _______ ______ _______ _______ _______ ______ New hardware or software Hourly Rates for Project Based Proposal _______ Description of pricing calculations: Pricing for project based work - please describe Information on any pricing incentives for longer term contracts: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Ensure all governmental discounts are included in all prices quoted. By signing below, Proposer certifies that he has read, understands and will faithfully execute the terms and conditions stated herein. The signer also certifies that he/she is an officer or duly authorized agent of the firm with full power and authority to submit binding offers for the goods or services as specified. Vendors are cautioned to verify their proposals prior to submission as TOWO cannot be responsible for Proposer's errors or omissions. Any proposal that has been accepted by TOWO may not be withdrawn by the vendor. _______________________________________________________________________ Firm Signature ________________________________________________Title____________ Address By (please print) _________________________________________________________________________ City, State, Zip _(______)______-____________ Telephone Number _____________________/___/____________Date 37

PROPOSAL 3 Price Proposal Form - All Police/Fire services, All Non-Uniformed Services, specific project based proposals and general services Proposer Name:__________________________________________________________________ Please provide pricing for the costs identified below. Ensure that all costs are reflected including “implied” or non-explicit costs. Use a table format, such as the below example, reflecting each of the services against implementation cost, the cost of ongoing services and any additional cost. 2022 2023 2024 2025 2026 Discounts for Additional years Recurring Monthly Fees: _______ _______ _______ _______ ______ One Time or Start Up Costs _______ _______ _______ _______ ______ Required: (list individual items) _______ _______ _______ _______ ______ _______ _______ _______ ______ New hardware or software Hourly Rates for Project Based Proposal _______ Description of pricing calculations: Pricing for project based work - please describe Information on any pricing incentives for longer term contracts: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Ensure all governmental discounts are included in all prices quoted. By signing below, Proposer certifies that he has read, understands and will faithfully execute the terms and conditions stated herein. The signer also certifies that he/she is an officer or duly authorized agent of the firm with full power and authority to submit binding offers for the goods or services as specified. Vendors are cautioned to verify their proposals prior to submission as TOWO cannot be responsible for Proposer's errors or omissions. Any proposal that has been accepted by TOWO may not be withdrawn by the vendor. _______________________________________________________________________ Firm Signature ________________________________________________Title____________ Address By (please print) _________________________________________________________________________ City, State, Zip _(______)______-____________ Telephone Number _____________________/___/____________Date 38

PROPOSAL 4 Price Proposal Form – General Project Based Proposals Proposer Name:__________________________________________________________________ Please provide pricing for the costs identified below. Ensure that all costs are reflected including “implied” or non-explicit costs. Use a table format, such as the below example, reflecting each of the services against implementation cost, the cost of ongoing services and any additional cost. 2022 2023 2024 2025 2026 Discounts for Additional years Recurring Monthly Fees: _______ _______ _______ _______ ______ One Time or Start Up Costs _______ _______ _______ _______ ______ _______ _______ _______ ______ Hourly Rates for Project Based Proposal _______ Description of pricing calculations: Pricing for project based work - please describe Information on any pricing incentives for longer term contracts: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Ensure all governmental discounts are included in all prices quoted. By signing below, Proposer certifies that he has read, understands and will faithfully execute the terms and conditions stated herein. The signer also certifies that he/she is an officer or duly authorized agent of the firm with full power and authority to submit binding offers for the goods or services as specified. Vendors are cautioned to verify their proposals prior to submission as TOWO cannot be responsible for Proposer's errors or omissions. Any proposal that has been accepted by TOWO may not be withdrawn by the vendor. _______________________________________________________________________ Firm Signature ________________________________________________Title____________ Address By (please print) _________________________________________________________________________ City, State, Zip _(______)______-____________ Telephone Number _____________________/___/____________Date 39

PROPOSAL 1-A (ALTERNATE) Price Proposal Form – To be determined by Vendor Proposer Name:__________________________________________________________________ Please provide pricing for the costs identified below. Ensure that all costs are reflected including “implied” or non-explicit costs. Use a table format, such as the below example, reflecting each of the services against implementation cost, the cost of ongoing services and any additional cost. 2022 2023 2024 2025 2026 Discounts for Additional years Recurring Monthly Fees: _______ _______ _______ _______ ______ One Time or Start Up Costs _______ _______ _______ _______ ______ _______ _______ _______ ______ Hourly Rates for Project Based Proposal _______ Description of pricing calculations: Pricing for project based work - please describe Information on any pricing incentives for longer term contracts: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Ensure all governmental discounts are included in all prices quoted. By signing below, Proposer certifies that he has read, understands and will faithfully execute the terms and conditions stated herein. The signer also certifies that he/she is an officer or duly authorized agent of the firm with full power and authority to submit binding offers for the goods or services as specified. Vendors are cautioned to verify their proposals prior to submission as TOWO cannot be responsible for Proposer's errors or omissions. Any proposal that has been accepted by TOWO may not be withdrawn by the vendor. _______________________________________________________________________ Firm Signature ________________________________________________Title____________ Address By (please print) _________________________________________________________________________ City, State, Zip (______)______-____________ Telephone Number _____________________/___/____________Date 40

SECTION V-GENERAL INSTRUCTIONS AND MANDITORY FORMS GENERAL INSTRUCTIONS TO BIDDERS 1. The Township of West Orange reserves the right to reject any or all bids, or to waive any informalities in the bids, and unless otherwise specified by the bidder, to accept any item in the bid, should it be deemed in the best interest of the Township of West Orange to do so. 2. In case of default by the bidder or contractor, the Township of West Orange may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby. 3. The bidder, if awarded a contract, agrees to protect, defend and save harmless the Township of West Orange against any damage for payment for the use of any patented material process, article or devise that may enter into manufacture, construction, or form a part of the work covered by either order or contract, and the bidder further agrees to indemnify and save harmless the Township of West Orange from suits or actions of every nature and description brought against it, for, or on account of any injuries or damages received or sustained by any party or parties by, or from any of the acts of the contractor, his servants or agents. 4. The contractor shall maintain sufficient insurance to protect against all claims under Workers Compensation, General Liability and Automobile and shall be subject to approval for adequacy of protection and certificates of such insurance shall be provided to the Township of West Orange when required. 5. It is to be understood by the bidder that this bid is submitted on the basis of specifications prepared by the Township of West Orange and the fact that any bidder is not familiar with these specifications or conditions will not be accepted as an excuse. 6. Each bid must be signed in ink by the person authorized to do so. 7. Bidders must use the proposal form furnished by the Township of West Orange when submitting their bid, if applicable. 8. Non-Collusion Affidavit must be completed and included with bid. 9. Insert prices for furnishing all of the material and/or labor described or required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid by the contractor. F.O.B. destination and placement at locations specified by the Township of West Orange. No additional

packing, crating, containers, etc. and all transportation charges fully prepaid by the contractor. F.O.B. destination and placement at locations specified by the Township of West Orange. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the vendor’s convenience when a single shipment is ordered. 41

10. Payments will be made upon the approval of vouchers with the requirements of the Township of West Orange and subject to the Township of West Oranges customary procedures. 11. Contract will be awarded on a (Line Item) or (Lump Sum) basis, if applicable. 12. Award will be made by Township of West Orange within sixty (60) days after receipt of bids. 14. Prevailing Wage & Labor Laws. The New Jersey prevailing Wage Act (P.D. 1963, Chapter 150) and provisions of the State Labor Laws shall be compiled with by the successful bidder in construction contracts. 15. The Township of West Orange is exempt from any State sales tax or Federal excise tax. 16. The contract, if applicable, shall be in effect for one (1) year from date of award unless otherwise stated. Continuation of the terms of this contract beyond December 31 is contingent on availability of funds in the following year’s Budget and in the event of unavailability of such funds; the Township of West Orange reserves the right to cancel this contract. 17. Bids may be hand delivered or mailed per legal notice to bidders. In case of mailed bids, the Township of West Orange assumes no responsibility for bids after the designated date and time and will return late bids to the bidder unopened. 18. Mandatory: Bidder shall provide copy of their Business Registration Certificate. In addition, Contractors providing services for regarding construction or repair of a public building must provide copy of Public Works Contractor Registration Certificate. 19. No interpretation of the meaning of the specifications will be made to any bidder orally. Every request for such interpretations should be in writing to the Purchasing Agent and to be given consideration must be received at least five (5) days prior to the date fixed of the opening bids. Any and all such interpretations and any supplemental instruction will be mailed to all prospective bidders (at the respective addresses furnished for such purpose) not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addenda or interpretations shall not relieve any bidder from any obligation under his bid submitted. All addenda so issued shall become part of the contract document. 20. Mandatory: Bidder shall submit Disclosure of Ownership Form stating the names and addresses of all stockholders