Township Council Meeting — Packet

DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 2/21/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT Tina Taran NAME: PHONE (A/C, No, Ext): 973-377-7000 E-MAIL ADDRESS: tinat@dalegroup.com PRODUCER Dale Group PO Box 6 Florham Park NJ 07932 FAX (A/C, No): 973-377-4614 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Continental Casualty Company SUBUR-7 INSURED Suburban Consulting Eng. Inc. 96 Hwy RT 206 Suite 101 Flanders NJ 07836 INSURER B : Valley Forge Insurance Company 20443 20508 INSURER C : The Continental Insurance Company Of New Jersey 42625 INSURER D : National Fire Insurance Company of Hartford 20478 INSURER E : INSURER F : CERTIFICATE NUMBER: 1868163372 COVERAGES REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A ADDL SUBR INSD WVD Y Y TYPE OF INSURANCE X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE X X POLICY NUMBER 7018338493 POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) 2/24/2025 2/24/2026 OCCUR Contractual Liab GEN'L AGGREGATE LIMIT APPLIES PER: PROPOLICY X JECT LOC LIMITS EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $

PER: PROPOLICY X JECT LOC LIMITS EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: D Y AUTOMOBILE LIABILITY X ANY AUTO X OWNED AUTOS ONLY HIRED AUTOS ONLY X UMBRELLA LIAB $ 100,000 X Y 7018333701 2/24/2025 2/24/2026 SCHEDULED AUTOS NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $ 1,000,000 $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A EXCESS LIAB B C C X Y OCCUR Y 7018333729 2/24/2025 2/24/2026 CLAIMS-MADE X RETENTION $ DED 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Professional Liab Pollution Liability EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 $ 7018333715 Y/N N 2/24/2025 2/24/2026 X PER STATUTE OTHER E.L. EACH ACCIDENT N/A $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT AEH004316497 AEH004316497 2/24/2025 2/24/2025 2/24/2026 2/24/2026 Claim/Occurence Aggregate $ 1,000,000 $5,000,000 $5,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Insurance CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Evidence of Insurance ACORD 25 (2016/03) AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD

260-25 November 24, 2025 RESOLUTION WHEREAS, on November 21, 2024 the Township received five bids for the Vincent’s Pond Walkway Improvement Project; and WHEREAS, after the review of the bid submissions, it was found that the bid submissions exceeded the Township’s appropriations for goods and services; and WHEREAS, by letter dated January 14th, 2025, the Department of Engineering requested that bids be rejected, bid specifications modified and re-bid; and WHEREAS, by Resolution No. 30-25, the Township Council approved the request for the rejection of bids; and WHEREAS, on May 30th, 2025, the Department of Environmental Protection approved a Green Acres funding award grant for the Vincent Pond Improvements; and WHEREAS, the Township desires to re-bid the Vincent’s Pond Walkway Improvement Project; and WHEREAS, the Township requires Professional Engineering Services for the design phase and bid phase; and WHEREAS, the Township solicited a proposal from CME Associates for Professional Engineering Services to re-design the Vincent’s Pond Walkway Improvements project; and WHEREAS, CME Associates submitted a proposal dated November 6th, 2025 in the amount of $10,000.00; and WHEREAS, by letter dated November 13th, 2025 the Township Engineer recommends that a professional services contract be awarded to CME Associates, 1460 Route 9 South, Howell, NJ 07731 for design phase services and bid phase services as outlined in their proposal; and WHEREAS, CME Associates responded to the Township’s Request for Qualifications for Professional Services for 2025; and

WHEREAS, sufficient funds exist for the services outlined in the proposal of CME Associates; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange, New Jersey that a professional services contract be awarded to CME Associates to provide professional engineering services for the Vincent Pond Walkway Improvements Re-Design project for an amount not to exceed $10,000.00. BE IT FURTHER RESOLVED that a copy of this Resolution be published in the West Orange Chronicle within ten (10) days of its approval as required by State Statute. Karen J. Carnevale, R.M.C., Municipal Clerk Joe Krakoviak, Council President Adopted: November 24, 2025 I hereby certify funds are available from: John Ditinyak, Chief Financial Officer ACCOUNT NO. Capital Budget 2022 03-2704-22-0400-070 $10,000.00

260-25 1460 Route 9 South Howell, NJ 07731 732.462.7400 www.cmeusa1.com November 6, 2025 Township of West Orange Department of Public Works 25 Lakeside Avenue West Orange, NJ 07052 Attn: Zayibeth Carballo, PE, PLS, PP, CME, CFM, CFS Municipal Engineer Re: Estimate of Fees for Professional Engineering Services Vincent Pond Walkway Improvements Re-Design Township of West Orange, Essex County, NJ Proposal No. 2025-010 Dear Ms. Carballo: CME Associates is pleased to present our fee estimate for the design and bid phase services for the Vincent Pond Walkway Improvements. It is our understanding that the Township would like to re-design the walkway to propose a porous material to meet NJDEP regulations. The scope of work included under this proposal will be to revise the drawings and specifications to accommodate the additional requirements and re-bid the project. With this being said, our office anticipates the following scope of work: A) Design Phase Services The work in this phase will involve revisions to the plans and bid documents for the public bid process for the project. Work in this phase will involve but not be limited to the following: 1. Revisions to the construction plans as may be necessary to provide additional design requirements for the paving of the walkway; and, 2. Revision of the Specifications to accommodate the construction plans revisions. B) Bid Phase Services This phase will include the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide the Township with 20 copies of bid documents for prospective bidders as needed. 2. Coordinate with the Township, as needed.

Ms. Zayibeth Carballo Township of West Orange Re: Professional Engineering Services Vincent’s Pond Walkway Improvements November 6, 2025 CME File No.: 115.WR00200.V02 Page 2 Summary of Fee Estimates We will provide the necessary engineering services as described above based upon the following lump sum prices: A) Design Phase Services ....................................................................................... $7,500.00 B) Bid Phase Services ............................................................................................. $2,500.00 Total Fee Estimate (Lump Sum) ................................................................................ $10,000.00 The above fee estimates are based on information provided to us by the Township. Should the scope of the project change requiring additional professional fees, we will detail same in writing and seek authorization prior to proceeding. Exceptions:  Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Township. Should this fee estimate meet your approval, please provide our office with a professional services agreement or resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, CME Associates Trevor J. Taylor, PE, PP, CME, CFM For the Firm TT/AB

260-25 TOWNSHIP OF WEST ORANGE DEPARTMENT OF ENGINEERING 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 ANSHIE OF) Or rN a = = 5, WiCORPORATED, 1800 SUSAN McCARTNEY Tel/Fax: (973) 325-4160 Mayor ZAYIBETH CARBALLO Email:engineering@westorange.org eheineering @westorange.org Director/ Municipal Engineer January 14, 2025 Mayor and Township Council Municipal Building 66 Main Street West Orange, NJ 07052 RE: RESOLUTION AUTHORIZING REJECTION OF BIDS RECEIVED FOR LAKE VINCENT WALKWAY IMPROVEMENTS Mayor McCartney, Council President Krakoviak, and Council Members: On Thursday, November 21, 2024, the Township received five bids for the Lake Vincent Walkway Improvement Project. The work will consist of the removal, reconstruction of the asphalt pathways around the lake at Degnan Park and topsoil restoration of the ground adjacent to the walkway path. The summary of the five bids is attached. After review of the bids received, the Department of Engineering is requesting that the bid specifications be modified, and then re-bid the procurement process. Pursuant to N.J.S.A. 40A:11-13.2d, the Township may reject bids when it wishes to modify the bid specifications. A Resolution authorizing rejection of the five bids is attached. Very truly yours, Gayibath Carbatte Zayibeth Carballo, Director of Engineering/Municipal Engineer ZYCitb Ce: James Abbott, Interim Business Administrator Peter Smeraldo, Assistant Business Administrator John Ditinyak, Chief Financial Officer Paula Reynolds, Qualified Purchasing Agent Richard Trenk, Township Attorney Bill Kehoe, Director of Recreation Edwin Johnson, Assist. of Recreation AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

30-25 January 28, 2025 RESOLUTION AUTHORIZING THE REJECTION OF THE FIVE BIDS RECEIVED FOR LAKE VINCENT WALKWAY IMPROVEMENTS WHEREAS, the Township of West Orange (“Township”) sought bids for a Contract for Lake Vincent Walkway Improvements; and WHEREAS, five sealed bids were received and opened by the Township on November 21,2024; and WHEREAS, the Township of West Orange Department of Engineering is requesting that the bid specifications be modified and re-bid the procurement process; and WHEREAS, pursuant to N.J.S.A. 40A:11-13.2(d), the Township can reject all five bids when it wishes to modify the specifications; and WHEREAS, the Township will revise the specifications and re-bid said specifications; and NOW, THEREFORE,IT IS RESOLVED, by the Council of the Township of West Orange that all five bids received on November 21, 2024 for Lake Vincent Walkway Improvements are hereby REJECTED pursuant to N.J.S.A. 40A:11-13.2(d) as to specifications will be revised and re-bid and the payments received for the previously issued specifications shall be returned; and ( Kafen-J-Caynevale, R.M.C. Joe Krakoviak, Council President Adopted : January 28, 2025

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