Township Council Meeting (formerly 2.24.26) — Packet

Below, please find the Downtown West Orange Alliance Special improvement District's Budget for 2026. Notice of the budget hearing to be held during the regularly scheduled council meeting on March 24, 2026, Please email Downtown@WestOrange.org for more information or questions. Thank You. REVENUE ‘Projected 2026 SID Assessments] $ 150,000.00 Township Contribution Cash] $ 67,809.00 Township Contribution In-Kind] $ 28,000.00 Funds Carried Forward | $ 5,000.00 Fall Fundraiser| $ 5,000.00 Fundraising (Promotional Events)| $ 20,000.00 Additional Support Twp of West Orange] $ - Transformation Stragies NJ Grant | $ 72,189.00 Interest Income! S$ 300.00 "Total Revenue] $ 348,298.00 Township Contribution In-Kind! $ (28,000.00) “"Fotal Revenue without In-Kind|'$ *320,298:00 "EXPENSES Projected 2026 Total Office Operations] $ 119,100.00 Total In Kind| $ 28,000.00 Economic Development | $ 4,000.00 Insurance & Professional Services| $ 15,400.00 Marketing & Promotions] $ 75,198.00 Organization] $ 6,600.00 Visual Improvement $ 100,000.00 =) Jotal Expenses] $ 348,298.00 In-Kind | $ {28,000.00) ~ Total Expenses|$ 320,298.00

"REVENUE Projected:2026 = Ee . 2025, Actual SID Assessments| S 150,000.00 | $ 130,661.40 Township Contribution Cash| $ 67,809.00 | $ 67,809.00 Township Contribution In-Kind] $ 28,000.00 | $ 28,000.00 Funds Carried Forward | $ 5,000.00 | $ 15,000.00 Fall Fundraiser] $ 5,000.00 | $ ~ Fundraising (Promotional Events)| $ 20,000.00 | $ 25,100.00 Additional Support Twp of West Orange| $ -_|s - Transformation Stragies NJ Grant | $ 72,189.00 | $ 72,189.00 Interest Income] $ 300.00 | $ 652.66 Total Revenue] $ -°=--.348,298.00.$.. 339,412.06 Township Contribution In-Kind] $ {28,000.00)} $ (28,000.00) Total.Revenue without In-Kind! $ -320,298°00 |'$ 311,412:06- : EXPENSES = : Projected 2026 2025 Actual. = | Total Office Operations} $ 119,100.00 | $ 112,895.50 Total in Kind] $ 28,000.00 | $ 28,000.00 Economic Development | $ 4,000.00 | $ 295.00 Insurance & Professional Services| $ 15,400.00 | $ 14,182.37 Marketing & Promotions| $ 75,198.00 | $ 52,482.84 Organization] $ 6,600.00 | $ 5,245.92 Visual Improvement] $ 100,000.00 | $ 157,790.02 Total Expenses| $ 348,298.00|$ _ 370,891.65 In-Kind | $ (28,000.00) $ (28,000.00) "Total Expenses|$ 320,298.00 | $342,801.65 |

DWOA Proposed Budget Long Version 2026 REVENUE Projected 2026 | Actual Budget 2025 SID Assessments $ 150,000.00 |$ 130,661.40 }$ 135,000.00 Township Contribution Cash s 67,809.00 |$ 67,809.00 | $ 65,809.00 Township Contribution In-Kind s 28,000.00 }$ 28,000.00 | $ 28,000.00 Prior year Surplus $ 5,000.00 |$ 15,000.00 | $ 5,000.00 Fundraising Income Fall Event $ 5,000.00 | $ - |$ 5,000.00 Fundraising Efforts all other events § 20,000.00 |$ 25,100.00 | $ 30,000.00 Transformation Strategie MSNJ $ 72,189.00 |$ 72,189.00 Interest Income $ 300.00 |$ 600.00 | $ 100.00 Total:Revenue. $ 348,298.00 |-$: 339,359.40 © 268,909.00 EXPENSES Administrative Executive Director Salary $ 66,950.00 |S 60,000.00 | $ 65,000.00 Executive Director Health Ins Payment S 5,000.00 | $ 5,000.00 | $ 5,000.00 Administrative Assistant S 30,900.00 |$ 30,000.00 | S 30,000.00 Payroll Fees S 1,250.00 | $ 1,126.00 | $ 1,000.00 Employer Payroll Taxes $ 9,000.00 }$ 7,957.50 15 10,000.00 Office Operations s 6,000.00 | $ 8,812.00 |$ 6,000.00 Total Administrative $139,200.00 | $* .112,895.50:| $ 117;000.00. Reni/in Kind Ss 12,000.00 |§ 12,000.00 |$ _ 12,000.00 Utilities/In Kind $s 1,800.00 |S 1,800.00 |S 1,800.00 Telephone/in Kind Ss 3,500.00 |S 3,500.00 |$ 3,500.00 General Office/in Kind Ss 6,500.00 |§ 6,500.00 |$ 6,500.00 Postage/In Kind § 4,200.00 |§ 4,200.00 }$ 4,200.00 Total In-kind $ 28,000.00 |'$ ° 28;000.00'|$ 28,000.00 [Total Admin. & Office Oper. & In-Kind $ 147,100.00-|.$ 140,895.50:| $. 145,000.00: Economic Development Business Retention S 4,000.00 | $ 295.00] S 3,909.00 Total Economic Development $ 4,000.00 |-$. .295.00°| $ 3,909.00. Insurance & Professional Services Directors & Officers $ 1,850.00 | $ 1,125.37 | $ 1,500.00 Disability/Workman's Comp $ 550.00 |$ 557.00 | $ 500,00 Accountant/Auditor $ 13,000.00 |$ 12,500.00 | $ 3,000.00 Total Insurance & Professional Services $ 15,400:00 $ .14,182.37|$ 5,000.00

DWOA Proposed Budget Long Version 2026 2026 Proposed _| Actual 2025 Budget Marketing & Promotions Marketing Vendor/Visit WO Campaign $ 14,000.00 | $ 8,394.49 |S 15,000.00 Mobile Ap $ 5,000.00 | $ 2,000.00 | $ 3,000.00 Website Design/Hosting & MS Office s 6,000.00 | $ 6,912.00 |$ 3,000.00 Street Fair $ 19,500.00}S 16,691.51 ]$ 19,500.00 Downtown Thursday s 8,948.00 |S 7,142.25 Holiday Open House $ 6,000.00 | $ 6,388.00 | $ 6,000.00 Social Media Bus Promo/Newsletter Ss 7,600.00 | $ 2,612.98 | $ 7,600.00 WO Chronicle, TAP & Other Print $ 1,000.00 | $ 925.00 | $ 1,000.00 Shop WO Card s - {S$ - {$s ~ Business Support & Restaurant Promo S 2,650.00 | § 981.61] $ 2,650.00 Fall Fundraiser Event $ 3,000.00 | S - |$ 5,000.00 Other Promotion Items Ss 1,500.00 | $ 435.00|$ 1,500.00 Total Marketing & Promotions 4$ °° <75,498.00.['$ - 52,482.84./'$ 64,250.00 | Organization Community Events- OSPAC, WOCC $ 100.00 |$ 100.00 | $ 100.00 Dues & Subscriptions $ 1,000.00 | S 749.50]$ 1,000.00 Main Street NJ/National Conference s 5,000.00 | $ 3,702.42 | $ 5,000.00 Trade Shows/Seminars $ 500.00 | $ 694.00] $ 500.00 Total-Organization $ 6,600.00. |S 5,245.92. 1 $ 6,600.00 Visual Improvement Banners - Spring & Hometown Heros $ 5,000.00 | $ 7,373.68 |S 3,100.00 Design Improvements/Signs $ 5,000.00 |$ 28,987.00 | $ 1,000.00 Capital Expense s 15,000.00 |$ 17,462.70 |$ 3,338.00 Fagade Grant Program s 20,000.00|$ 17,775.00 |$ 10,000.00 Holiday Decorations $ 19,500.00 |$ 18,716.78 | $ 16,712.00 Landscaping, Planters, Garbage $ 10,500.00 |$ 46,874.86 |$ 10,000.00 Litter Patrol $ 25,000.00 |$ 20,600.00 | $ 20,000.00 Total Visual Improvement $ 100,000.00 | $ 157,790.02|$ _-64,150.00.| Total Expenses rs 348,298.00 | $. 370,891.65 |$ 288,909.00 In-Kind § _ (28,000,00)|$ (28,000.00)[$ (28,000.00) Total Estimated Budget $ 320;298.00 | '$°. 342,891.65$: 260,909.00

60-26 February 24, 2026 RESOLUTION WHEREAS, the following charitable organization(s) have applied for a Raffle License which raffle is to be conducted within the Township of West Orange, NOW THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange, that the Municipal Clerk is hereby authorized to issue a license to conduct a raffle by the following organization (s) at the place (s) and time(s) set opposite their respective name(s): Organization Type of Event/Date Place RL No. SHP Mothers Auxiliary 5.5.26 Off Premise Merchandise 120 Northfield Ave. 7945 Jewish Federation of Greater Metrowest NJ 5.19.26 Casino Night 750 Eagle Rock Ave. 7946 Turning Point, Inc. 5.19.26 Off Premise 50/50 90 Rock Spring Road 7947 St. Catherine of Siena-HSA 4.17.26 Off Premise 50/50 1 Crest Drive 7948 St. Catherine of Siena-HSA 4.17.26 Tricky Tray 1 Crest Drive 7949 W.O. Elks Lodge #1590 2.22.26-2.22.27 Pull Tab Raffle(s) 424 Main Street 7950 Volunteer Lawyers for Justice 5.18.26 On Premise 50/50 350 Mt. Pleasant Ave. 7951 Volunteer Lawyers for Justice 5.18.26 On Premise Merchandise 350 Mt. Pleasant Ave. 7952 Karen J. Carnevale, R.M.C. Township Clerk Adopted: February 24, 2026 Susan Scarpa Council President

61-26 February 24, 2026 RESOLUTION WHEREAS, the Township of West Orange (the “Township”) seeks to award a contract for services and facilities for recreational services and social services for the residents of the Township for the period commencing on January 1, 2026 and ending on December 31, 2026; and WHEREAS, the Police Athletic League (“PAL”), a nonprofit corporation of the State of New Jersey, has agreed to provide such services, including, but not limited to organizing youth sports and athletic activities, and providing facilities for the same, within the Township, consistent with the terms of the agreement annexed hereto as Exhibit “A” (the “Agreement”); and WHEREAS, it is in the best interest of the Township, and its residents, have available to them such facilities and services for youth sports and athletic activities; and WHEREAS, pursuant to N.J.S.A. § 40:12-15.10, a local government entity may enter into an agreement with a tax-exempt nonprofit organization to acquire and hold on behalf of the local government unit, real property, or any interest therein, for recreation purposes; NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the Township is hereby authorized to enter into the Agreement, annexed hereto as Exhibit “A” with the PAL for recreational facilities and services for youth sports and athletic activities for residents of the Township; and be if further RESOLVED, that the Mayor be and is hereby authorized to execute the Agreement annexed hereto as Exhibit “A” and the Township Clerk be and is hereby authorized to attest to the Mayor’s signature; and be it further RESOLVED, that a copy of this Resolution shall be made available in the Clerk’s office in accordance with applicable law. Karen J. Carnevale, RMC, Municipal Clerk Adopted: February 24, 2026 I hereby certify funds are available from Account No. John Ditinyak, Chief Financial Officer Susan Scarpa, Council President

61-26 THIS AGREEMENT, made this _______ day of 2026, by and between: the TOWNSHIP OF WEST ORANGE, a municipal corporation of the State of New Jersey, having its principal offices at 66 Main Street, West Orange, New Jersey, hereinafter referred to as the "Township;" and POLICE ATHLETIC LEAGUE, a nonprofit corporation of the State of New Jersey having its principal offices at 28 Prospect Place, West Orange, New Jersey, hereinafter referred to as the “PAL,” WITNESSETH: WHEREAS, the Township desires to provide certain recreational services, social services, activities, and facilities to the residents of the Township of West Orange; and WHEREAS, the PAL is a nonprofit corporation of the State of New Jersey; and WHEREAS, a local government entity may enter into an agreement with a tax-exempt nonprofit organization to acquire and hold on behalf of the local government unit, real property, or any interest therein, for recreation purposes; and WHEREAS, it is the purpose of this Agreement to recite the terms and conditions under which the foregoing shall be provided. NOW THEREFORE, in consideration of the foregoing and of the mutual covenants hereinafter stated, the parties do hereby agree as follows: 1. For the period of January 1, 2026 to December 31, 2026, the PAL shall provide and make available to West Orange residents, services and facilities for participation by such Township residents. 2. The referenced facilities and services shall be supervised and operated by personnel provided by PAL, whose personnel shall be solely the employees and volunteers of PAL, who is responsible to pay them, where appropriate, at the sole discretion of the PAL. 3. The PAL shall require all volunteer coaches, managers, and/or officials to undergo training which meets the “Minimum Standards for Volunteer Coaches Safety Orientation and Training Skills Programs” pursuant to N.J.A.C. 5:52, which provides partial immunity protection to volunteer coaches under 2A:62A-6 et. seq. 4. The PAL shall provide, at its own expense, Workers Compensation Insurance, covering its employees performing hereunder, and public liability insurance with limits of Five Hundred Thousand Dollars ($500,000.00) to One Million Dollars ($1,000,000.00). Said insurance shall

name the Township as an insured and shall be with carriers satisfactory to the Township and authorized to do business in New Jersey. Certificates of Insurance evidencing the foregoing shall be furnished to the Township upon execution of this Agreement. 5. The PAL agrees to indemnify the Township and hold it harmless, including the Township’s employees, agents and servants, from and against any and all proceedings, judgments, obligations, losses, damages, deficiencies, settlements, assessments, charges, costs, and expenses, (including without limitations reasonable attorney’s fees, investigation expenses, court costs, interest and penalties) which may arise or be claimed against the Township, its agents, servants or employees in connection with any part of this Agreement, including, but not limited to the use of facilities and services provided by the PAL, and their employees, volunteer coaches, managers, and/or officials. 6. Neither this Agreement nor the monies granted hereunder may be assigned. 7. The PAL acknowledges that it has read and reviewed N.J.S.A. 10:2-1 et seq., of the Revised Statutes of the State of New Jersey (Discrimination in Employment on Public Works, Contract Provisions), the terms of which are incorporated herein as though expressly set forth at length. The PAL agrees to comply with and be bound by the provisions thereof to the extent held applicable to volunteer organizations. 8. It is understood that this Agreement shall be deemed effective as of January 1, 2026. 9. Township shall pay to the PAL, for the services to be provided hereunder for the full one- year term, the sum of Twelve Thousand Dollars ($12,000.00). 10. The manner of payment shall be as determined jointly by the President of the PAL and Director of the Township's Department of Recreation. 11. The parties hereto agree that the provisions of the New Jersey Prevailing Wage Act shall apply hereto the extent held applicable to a volunteer organization. Accordingly, the PAL agrees to comply with the provisions of N.J.S.A 34:11-56.25 through 34:11-56.33, the provisions of which are hereby incorporated by reference as though stated at length herein. The PAL hereby

declares that it is aware of the prevailing wage rates on file in the Township Hall of the Township pursuant to the New Jersey Prevailing Wage Act and agrees to comply therewith to the extent held applicable to volunteer organizations. The PAL further agrees as follows: A. All covered employees of the PAL performing services hereunder shall be paid not less than the prevailing wage rate as specified. B. The PAL shall maintain accurate records showing: (i) name, (ii) kind of work performed and (iii) actual hourly rate of wage paid to each covered employee employed hereunder. Such records shall be maintained for three (3) years from date of payment and shall be available for inspection by the Township’s Business Administrator or his designee on request. C. The PAL shall post the prevailing wage rate for each covered employee performing worker hereunder, as determined by the Commissioner of Labor and Industry of the State of New Jersey, including the effective date of any changes thereof in a prominent and easily accessible place and the principal offices of the PAL. D. If it is found that any covered employee of the PAL is paid less than the required wage rates Township may on written notice to the PAL terminate the PAL’s rights to proceed hereunder, or as to such portion of services rendered hereunder as to which there has been a failure to pay the required wages. Township may then arrange to prosecute the rendering of the services hereunder by other means, in which event the PAL shall be liable to the Township for costs and damages incurred by the Township. E. It is specifically understood that the provisions of this paragraph shall not apply to such persons engaged by the PAL to render services hereunder who are performing such services as volunteers without remuneration. F. The PAL agrees to be bound by the provisions of “SCHEDULE A.”

12. The PAL agrees to submit an Annual Summary Report to the Township, consistent with the form provided in the Participant Manual, no later than December 31, 2026. 13. This Agreement constitutes the entire agreement between the Township and the PAL, and supersedes all prior and contemporaneous agreements, understandings, negotiations, and representations, whether oral or written, relating to its subject matter. No amendment shall be effective unless in writing and signed by both parties. 14. If any part of this Agreement between the Township and the PAL shall be deemed invalid, such parts shall be severed and the invalidity thereof shall not affect the remaining parts of this Agreement. 15. The Township’s failure to enforce any provision of this Agreement shall not be deemed a waiver. No waiver shall be enforceable unless it is done in writing signed by both parties, and ratified by the Township. 16. This Agreement shall be by and construed in accordance with the laws of the State of New Jersey. Any litigation filed with respect to this Agreement must be filed in the Superior Court of the State of New Jersey, Essex County Vicinage. IN WITNESS WHEREOF, the parties have caused these presents to be signed by their proper corporate officers and their property corporate seals to be hereto affixed the day and year first above written. ATTEST: TOWNSHIP OF WEST ORANGE ___________________________ KAREN J. CARNEVALE MUNICIPAL CLERK ______________________________ SUSAN MCCARTNEY MAYOR ATTEST: POLICE ATHLETIC LEAGUE ___________________________ BY: ______________________________ BY: