Township Council Meeting (formerly 2.24.26) — Packet

ties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $75,000.00 over the contract term; however, the Township is not obligated to spend this amount and if exceeded, can be funded by additional encumbrances; and, 1

BE IT FURTHER RESOLVED, that the Township Clerk shall cause a notice of the adoption of this resolution to be printed in a qualified newspaper within ten (10) days after passage hereof. I, Karen J. Carnevale, Township Clerk for the Township of West Orange, County of Essex, State of New Jersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on February 24, 2026. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: February 24, 2026 I certify funds are available from Account No(s): Acct # Various Capital Section 20 Amount Not to Exceed - $75,000.00 John C. Ditinyak, Chief Financial Officer 2

77-26 February 24, 2026 RESOLUTION WHEREAS, the Township Council of the Township of West Orange has determined that there exists a need to provide the following professional services for the Township: ___Municipal Bond Attorney; and WHEREAS, pursuant to the New Jersey Local Unit “Pay to Play Law, N.J.S.A. 19:44A-20.4 et seq., the Township has sought said qualified professional services through the use of a “fair and open process,” as defined in N.J.S.A. 19:44A-20.7; and WHEREAS, the Professional Services are exempt from the requirements of public bidding pursuant to the Local Public Contracts Law, more specifically, N.J.S.A. 40A:11-5(1)(a)(i); and WHEREAS, as required by this law, the Township provided sufficient notice of its Request for Proposals/Qualifications; publicly solicited RFPs through the utilization of the Township’s official Web site; established an award and disclosure process documented in writing prior to soliciting any RFPQs; publicly opened all proposals; and publicly will award the Contract via this Resolution of the Township Council; and WHEREAS, the Township has determined that retaining __Wilentz Attorneys at Law of 90 Woodbridge Center Drive Suite 900, Box 10, Woodbridge, New Jersey 07095 _ will be the most advantageous to the Township, all relevant factors considered; and, NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of West Orange in the County of Essex, State of New Jersey that _ Wilentz Attorneys at Law of 90 Woodbridge Center Drive Suite 900, Box 10, Woodbridge, New Jersey 07095_ be and is hereby approved for this professional service for a term expiring on December 31, 2026; and BE IT FURTHER RESOLVED, that the Mayor and Township Clerk are hereby authorized to sign the agreement on behalf of the Township, which shall be available for public inspection in the office of the Township Clerk; and, BE IT FURTHER RESOLVED, that the Business Disclosure Entity Certification and the Determination of Value Certification be placed on file with this resolution; and BE IT FURTHER RESOLVED, that compensation for services rendered shall be claimed, approved and paid in the manner set forth in N.J.S.A. 40A:5-16 and pursuant to a professional service agreement to be entered between the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $95,000.00 over the

nt to a professional service agreement to be entered between the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $95,000.00 over the contract term; however, the Township is not obligated to spend this amount and if exceeded, can be funded by additional encumbrances; and, 1

BE IT FURTHER RESOLVED, that the Township Clerk shall cause a notice of the adoption of this resolution to be printed in a qualified newspaper within ten (10) days after passage hereof. I, Karen J. Carnevale, Township Clerk for the Township of West Orange, County of Essex, State of New Jersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on February 24, 2026. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: February 24, 2026 I certify funds are available from Account No(s): Acct # Various Capital Section 20 Amount Not to Exceed - $95,000.00 John C. Ditinyak, Chief Financial Officer 2

78-26 February 24, 2026 RESOLUTION RESOLUTION ACCEPTING AND ADOPTING THE CENTRAL JERSEY JOINT INSURANCE FUND’S 2026 SAFETY INCENTIVE PROGRAM WHEREAS, Township of West Orange is a member of the Central Jersey Municipal Joint Insurance Fund (CENTRAL JJIF); and WHEREAS, it is the policy of CENTRAL JJIF to achieve the best and most practical degree of freedom from accidents and / or injuries; and WHEREAS, the CENTRAL JJIF endeavors to ensure that all of their members’ employees, volunteers and public are provided with a safe and healthy environment, free from any recognized hazards; and WHEREAS, the CENTRAL JJIF endeavors to ensure that all of their members are in compliance with applicable safety and health requirements; and WHEREAS, the CENTRAL JJIF’s Safety Committee is made up of representatives of the Fund’s Municipalities, along with the professionals employed by the Fund; and WHEREAS, the new Program will assist all the Central JJIF members in becoming or maintaining compliance with all Public Employees Occupational Safety and Health (PEOSH) Requirements; and WHEREAS, the CENTRAL JJIF has adopted the new 2026 SAFETY INCENTIVE PROGRAM which should succeed in providing a safe, healthful and pleasant environment; and NOW, BE IT HEREBY RESOLVED by the Township Council of The Township of West Orange, County of E s s e x , State of New Jersey that the Central Jersey Joint Insurance Fund SAFETY INCENTIVE PROGRAM be adopted by the Township of West Orange. BE IT FURTHER RESOLVED in order to participate in the JJIF Safety Incentive Program please return the adopted Acceptance Resolution to the Safety Director by March 31, 2026, to J. A. Montgomery Consulting. Karen J. Carnevale, R.M.C., Municipal Clerk Adopted: February 24, 2026 Susan Scarpa, Council President

79-26 February 24, 2026 RESOLUTION WHEREAS, the Township of West Orange has advertised for bids, pursuant to the New Jersey Local Public Contracts Law (N.J.S.A 40A: 11-1), for the Structural Improvements at Oskar Schindler Performing Arts Center (OSPAC); and WHEREAS, at the date, time and place advertised for the opening of said bids, the Township received two bids; and WHEREAS, the Qualified Purchasing Agent (QPA) reported that the successful bidder has strictly complied with the bid specifications and is the lowest responsible bidder; and WHEREAS, the Township Council of the Township of West Orange has considered said bids and has further considered the recommendation of the Township Engineer as to the award of said bid. NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that the contract for the Structural Improvements at Oskar Schindler Performing Arts Center be awarded to: MT CONTRACTORS, LLC. 490 RIVERVIEW DRIVE, SUITE 6 TOTOWA, NEW JERSEY in the amount not to exceed of $235,150.00. BE IT FURTHER RESOLVED that Certified Checks and/or Bid Bonds of all except the lowest responsible bidder be forthwith returned, and the Mayor and Township Clerk be and hereby are respectively authorized to execute and attest a contract for the foregoing. Karen J. Carnevale, R.M.C. Municipal Clerk Susan Scarpa, Council President Adopted: February 24, 2026 I hereby certify funds are available from Account No. OSPAC Crystal Lake $235,150.00 John C. Ditinyak, Chief Financial Officer

79-26 Construction Agreement THIS AGREEMENT made this 24th day of February in the year 2026, by and between the Township of West Orange, a body public and corporate of the State of New Jersey, with offices located at 66 Main Street, West Orange, NJ, 07052 (the “TOWNSHIP” or the “OWNER”) and MT CONTRACTORS, LLC, with legal address and legal place of business at, 490 Riverview Drive, Suite 6, Totowa, NJ, 07512 hereinafter called the “CONTRACTOR”. WITNESSETH: WHEREAS, on December 19, 2025, the Township issued a set of Bid Specifications for the: STRUCTURAL IMPROVEMENTS TO THE OSKAR SCHINDLER PERFORMING ARTS CENTER (“OSPAC”) (the “Bid Specifications”), annexed hereto as Exhibit “A”; and WHEREAS, on January 7, 2026, the Contractor submitted the lowest bid for the Bid Specifications at an amount totaling $235,150; a copy of the Contractor’s bid submission is annexed hereto as Exhibit “B”. NOW THEREFORE, in consideration of the foregoing and of the mutual covenants hereinafter stated, the parties do hereby agree as follows: ARTICLE 1. WORK 1.1. The CONTRACTOR shall complete all work covered under this contract. as specified or indicated in the Contract Documents, generally described as improvements to the Oskar Schindler Performing Arts Center (“OSPAC”) by installing additional amenities to the existing performing arts center with the intent to better utilize the facility as a public venue. Improvements will include the refurbishment of OSPAC including the installation of two (2) outdoor pole-mounted speakers, the expansion of the existing stage with the installation of approximately 2,130 square feet of rubberized coating for the stage floor, the relocation of existing stage staircase, the installation of window guards and lighting improvements at the existing stage building, the construction of a 10’x20’ storage shed, and related work. (hereinafter referred to as the “Work”). 1.2. The Work covered under this contract is generally described in the Bid Specifications, Plans attached hereto as Exhibit “A”, together with the Bid Documents, annexed hereto as Exhibit “B”, and as is shown and described in the Contract Documents and is listed in Article 9 herein, which contract documents are identified by the signatures of the parties hereto are hereby incorporated as a part of this Agreement as if same were set forth at length herein. The major items covered under this

ract documents are identified by the signatures of the parties hereto are hereby incorporated as a part of this Agreement as if same were set forth at length herein. The major items covered under this contract are clearly described in the Bid Proposal Form. 1

ARTICLE 2. ENGINEER 2.1. The Project has been designed by the Township Engineer, who is hereinafter called the “ENGINEER” and who is to act as OWNER’s representative, and have the rights and authority assigned to Engineer in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1. The Contract time shall commence on a date to be specified in a written Notice to Proceed of the OWNER and MUST be completed no later than _______________. 3.2.CONTRACTOR agrees that the Work shall be prosecuted regularly, diligently and uninterruptedly and at such rate of progress as will ensure full completion thereof within the Contract Time stated above. It is expressly understood and agreed, by and between CONTRACTOR and OWNER, that the Contract Time is reasonable for the completion of the Work, taking into consideration the average climatic range and usual industrial conditions prevailing in this locality. ARTICLE 4. CONTRACT PRICE 4.1. The Owner shall pay the Contractor for performance of the Work pursuant to this Contract at the bid price agreed upon in the Contractor’s bid proposal. The contract price shall not exceed $235,150.00 ARTICLE 5. APPLICATIONS FOR PAYMENT 5.1. CONTRACTOR shall submit Applications for Payment in accordance with the Conditions of the Contract. Applications for Payment will be processed by ENGINEER as provided in the Conditions of the Contract. 5.2. There shall be no advance payment under this Contract. ARTICLE 6. PROGRESS AND FINAL PAYMENTS 6.1. OWNER may make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment as recommended by ENGINEER, during construction as provided below. All progress payments will be on the basis of the progress of the Work measured by the schedule of values provided for in the Conditions of the Contract. 6.2. Prior to Substantial Completion, progress payments to the Contractor shall be made after review and approval by Owner’s Staff in accordance with Owner’s standard policies. 2