Township Council Meeting — Packet

. 2957-26 AN Ordinance Amending and Supplementing Chapter 2, “Administration,” Section 18.2, “Functions of the Engineering Department,” Of the Municipal Code of the Township of West Orange (Carballo) Ordinance 2717-13, adopted by the Township Council on April 4, 2023, separated the Department of Public Works and Department of Engineering to improve efficiency and effectiveness, since functions of the two departments have different duties and licensing requirements. While amending

other Ordinances enumerating the duties and functions of the two departments and their directors, it became clear that additional changes were needed to Ordinance 2717-23 to reflect the tasks performed annually by both departments. e. 2958-26 An Ordinance Amending and Supplementing Chapter 2, “Administration,” Section 10.1, “Director of Public Works; Duties of the Department,” Of the Municipal Code of the Township of West Orange (Carballo) Ordinance 2717-13, adopted by the Township Council on April 4, 2023, separated the Department of Public Works and Department of Engineering to improve efficiency and effectiveness, since functions of the two departments have different duties and licensing requirements. While amending other Ordinances enumerating the duties and functions of the two departments and their directors, it became clear that additional changes were needed to Ordinance 2717-23 to reflect the tasks performed annually by both departments. f. 2959-26 REMOVED g. 2960-26 An Ordinance Amending and Supplementing Chapter 2, “Administration,” Sections 71.4c, 72.4c, And 73.4c, “Formula for Reimbursement,” of the Municipal Code of the Township of West Orange (Carballo) Ordinance 2717-13, adopted by the Township Council on April 4, 2023, separated the Department of Public Works and Department of Engineering to improve efficiency and effectiveness, since functions of the two departments have different duties and licensing requirements. While amending other Ordinances enumerating the duties and functions of the two departments and their directors, it became clear that additional changes were needed to Ordinance 2717-23 to reflect the tasks performed annually by both departments. h. 2961-26 REMOVED i. 2962-26 An Ordinance Amending and Supplementing Chapter 21, “Environmental Regulations,” Section 15.4c, “Design Standard,” Of the Municipal Code of the Township of West Orange (Carballo) Ordinance 2717-13, adopted by the Township Council on April 4, 2023, separated the Department of Public Works and Department of Engineering to improve efficiency and effectiveness, since functions of the two departments have different duties and licensing requirements. While amending other Ordinances enumerating the duties and functions of the two departments and their directors, it became clear that additional changes were needed to Ordinance 2717-23 to reflect the tasks

amending other Ordinances enumerating the duties and functions of the two departments and their directors, it became clear that additional changes were needed to Ordinance 2717-23 to reflect the tasks performed annually by both departments. j. 2963-26 An Ordinance Amending and Supplementing Chapter 18, “Fire Protection and Prevention,” Section 2.1b, “Establishing A Fire Lane at Bernard M Degnan Park,” Of the Municipal Code of the Township of West Orange (Carballo) Ordinance 2717-13, adopted by the Township Council on April 4, 2023, separated the Department of Public Works and Department of Engineering to improve efficiency and effectiveness, since functions of the two departments have different duties and licensing requirements. While amending other Ordinances enumerating the duties and functions of the two departments and their directors, it became clear that additional changes were needed to Ordinance 2717-23 to reflect the tasks performed annually by both departments. k. 2964-26 An Ordinance Amending and Supplementing Chapter 17, “Solid Waste Management,” Sections 7.9 “Leaf Disposal Period,” 7.10, “Warning; Penalty,” And 12.3b “Procedure for Reimbursement,” of the Municipal Code of the Township of West Orange (Carballo) Ordinance 271713, adopted by the Township Council on April 4, 2023, separated the Department of Public Works and Department of Engineering to improve efficiency and effectiveness, since functions of the two departments have different duties and licensing requirements. While amending other Ordinances enumerating the duties and functions of the two departments and their directors, it became clear that additional changes were needed to Ordinance 2717-23 to reflect the tasks performed annually by both departments.

l. MOTION FAILED 2965-26 An Ordinance Amending Chapter 2, “Administration,”, Section 40.2 “Judge of the Municipal Court; Powers And,” of the Revised General Ordinances of the Township of West Orange to Consolidate the Judge of the Municipal Court Positions (Legal-Semeraro) 10. Pending Matters/New Matters/Council Discussion • • Ordinance Status Report Draft of Proposed 2026 Budget Process/Timeline 11. ABC Hearing(s)-None 12. Adjournment Please click the link below to join the webinar: ZOOM LINK: Public Comment – In Person Only https://us02web.zoom.us/j/86773661006?pwd=heqxKhq6okg4TvnAsIj5DvBnaNgunE.1 Webinar ID: 867 7366 1006 Passcode: 273584 Phone in: 646 931 3860 Next Meeting Date(s): Tuesday, March 24, 2026 The agenda is subject to change.

68-26 March 10, 2026 RESOLUTION WHEREAS, the Township Council of the Township of West Orange has determined that there exists a need to provide the following professional services for the Township: ___Miscellaneous Financial Services; and WHEREAS, pursuant to the New Jersey Local Unit “Pay to Play Law, N.J.S.A. 19:44A-20.4 et seq., the Township has sought said qualified professional services through the use of a “fair and open process,” as defined in N.J.S.A. 19:44A-20.7; and WHEREAS, the Professional Services are exempt from the requirements of public bidding pursuant to the Local Public Contracts Law, more specifically, N.J.S.A. 40A:11-5(1)(a)(i); and WHEREAS, as required by this law, the Township provided sufficient notice of its Request for Proposals/Qualifications; publicly solicited RFPs through the utilization of the Township’s official Web site; established an award and disclosure process documented in writing prior to soliciting any RFPQs; publicly opened all proposals; and publicly will award the Contract via this Resolution of the Township Council; and WHEREAS, the Township has determined that retaining __Battaglia Associates, LLC of 153 East Allendale Road, Saddle River, New Jersey 07458 _ will be the most advantageous to the Township, all relevant factors considered; and, NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of West Orange in the County of Essex, State of New Jersey that _ Battaglia Associates, LLC of 153 East Allendale Road, Saddle River, New Jersey 07458_ be and is hereby approved for this professional service for a term expiring on December 31, 2026; and BE IT FURTHER RESOLVED, that the Mayor and Township Clerk are hereby authorized to sign the agreement on behalf of the Township, which shall be available for public inspection in the office of the Township Clerk; and, BE IT FURTHER RESOLVED, that the Business Disclosure Entity Certification and the Determination of Value Certification be placed on file with this resolution; and BE IT FURTHER RESOLVED, that compensation for services rendered shall be claimed, approved and paid in the manner set forth in N.J.S.A. 40A:5-16 and pursuant to a professional service agreement to be entered between the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $35,000.00 over the contract term; however, the

agreement to be entered between the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $35,000.00 over the contract term; however, the Township is not obligated to spend this amount and if exceeded, can be funded by additional encumbrances; and, 1

BE IT FURTHER RESOLVED, that the Township Clerk shall cause a notice of the adoption of this resolution be posted to the Township website at www.westorange.org, “Current Legal Notices”, “Resolution Notices,” within ten (10) days after passage hereof. I, Karen J. Carnevale, Township Clerk for the Township of West Orange, County of Essex, State of New Jersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on March 10, 2026. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: March 10, 2026 I certify funds are available from Account No(s): Acct # 01-2010-00-2802-070 *Amount NTE: $35,000.00 John C. Ditinyak, Chief Financial Officer 2

68-26 AGREEMENT THIS AGREEMENT, made this __________ day of __________, 2026 BETWEEN: Township of West Orange 66 Main Street West Orange, NJ 07052 Hereinafter referred to as the "Township” AND: Battaglia Associates, LLC 153 East Allendale Road Saddle River, NJ 07458 Hereinafter referred to as the "Professional”. W I T N E S S E T H: WHEREAS, the Township recognizes the need for Miscellaneous Financial Services; and WHEREAS, in that connection Battaglia Associates, LLC is qualified to provide said services; and WHEREAS, the Township desires to engage Battaglia Associates, LLC to serve as an “Independent Contractor” to provide professional services that may be designated by the Township as a fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.5; NOW, THEREFORE, in consideration of the terms, conditions and stipulations hereinafter set forth, it is mutually agreed by and between the parties: 1. WORK TO BE PERFORMED The professional shall assist the certified tax collector in the electronic entering of tax sales, reconciling of tax entries, and reconciling the general ledger of the Township on a biweekly basis. The professional shall also analyze the bi-weekly payroll of the Township to ensure compliance with local ordinances and collectively negotiated agreements as well as 1

provide an analysis of variances in the amount of overtime pay expended by the Township on a bi-weekly basis. (a) The Professional shall perform the services set forth above in addition to those set forth in the Township’s Request for Qualifications and in the Professional’s submission in response annexed hereto as Exhibit A. (b) Any and all work performed pursuant to this Agreement shall be performed to acceptable practices, and standards within the industry and to the satisfaction of the Township. 2. CONSIDERATION The Township shall compensate the Professional as follows: • Managing Director (Principal): $200.00/hour; • Director (CMFO, CTC, QPA): $165.00/hour. 3. PAYMENT Payment shall be made by the Township within thirty (30) days of the receipt and approval of itemized bills and vouchers. No payments may be made in advance of services pursuant to N.J.S.A. 40A: 5-16. 4. NOT-TO EXCEED AMOUNT Total compensation under this Agreement shall not exceed $35,000.00 (the “Not-toExceed Amount”) without a further written encumbrance and additional authorization by resolution of the Township Council. 5. TERM The term of this agreement shall be from January 1, 2026, through December 31, 2026, unless earlier terminated in accordance with the provisions set forth in Section 16, below. 6. NEW JERSEY LAW This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey notwithstanding any provisions of such laws relating to jurisdiction. 2

7. PARTIAL INVALIDITY If any term, condition, or provision of this Agreement or the application thereof to any person or circumstance shall, at any time, or to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those to which this Agreement is invalid or unenforceable, shall not be affected thereby, and each term, condition, and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law, provided, however, that no such invalidity shall in any way reduce the services to be performed by the Professional for the Township. 8. NO ASSIGNMENT The Professional shall not assign, transfer, convey, sublet, or otherwise dispose of this Agreement or its right, title or interest in or to the same or any part thereof without prior written consent of the Township and the approval of the Township’s Municipal Council. 9. BINDING ON SUCCESSORS Except as otherwise provided in this Agreement, all agreements’ terms, provisions and conditions to this Agreement shall be binding on and inure to the benefit of the parties hereto, their respective personal representatives and successors. 10. MODIFICATIONS No modification of this Agreement shall be valid or binding unless the modifications shall be in writing, approved by the Township’s Municipal Council and executed by the Township and the Professional. 11. NO WAIVER No waiver of any term, provision or condition contained in this Agreement or any breach of any such term, provision or condition shall constitute a waiver of any subsequent breach of such term, provision or condition by either party, or justify or authorize the non-observance on 3