Township Council Meeting — Packet

Janitorial Maintenance 03.03.2026 at 11:00AM Unofficial Results Daily Maintenance Base $228,000.00 29 West 36th St Option 1 $40.00/hr New York, NY 10018 Option 2 $40.00/hr Talarico Building Services, DBA Service Master TBS Base $199,480.88 73 Coolidge Ave Option 1 $50.00/hr Bellmawr, NJ 08031 Option 2 $42.00/hr One Total Cleaning Base $63,911.25 130 Garfield Ave Option 1 $33.00/hr Plainfield, NJ 07062 Option 2 $33.00/hr Best Cleaning Building Service Base $129,750.00 1121 Edgewater Ave Option 1 $35.00/hr Ridgefield, NJ 07657 Option 2 $35.00/hr T.U.C.S Services Base $362,258.00 166 Central Ave Option 1 $36.31/hr Orange, NJ 07050 Option 2 $36.31/hr

PJ Building Cleaning Base $126,000.00 389 Main Street Option 1 $150.00/hr Hackensack, NJ 07601 Option 2 $150.00/hr AAA Facility Solutions Base $174,317.00 11 Middlebury Blvd Option 1 $32.50/hr Randolph, NJ 07869 Option 2 $32.50/hr S.J. Services Base $156,696.00 235 Newbury St Option 1 $34.00/hr Danvers, MA 01923 Option 2 $34.00/hr Apple Maintenance Services Base $214,212.00 5 Westchester Plaza Option 1 $65.00/hr Elmwood, NY 10523 Option 2 $65.00/hr Cleaning Services of Hudson Valley Base $96,000.00 55 Ramapo Rd option 1 $45.00/hr Garnerville, NY 10923 option 2 $45.00/hr Nationwide Cleaning & Restoration Services Base $155,000.00 47 Maple Ave Option 1 $95.00/hr Flemington, NJ 08822 Option 2 $85.00/hr

112-26 March 24, 2026 RESOLUTION AUTHORIZING THE COLLECTOR OF TAXES TO REFUND PAYMENT TO THE LISTED TAXPAYER DUE TO A VETERAN EXEMPTION WHEREAS the Assessor has granted a 100% Veteran Disabled exemption to parcels listed below and a letter of eligibility from the Veteran’s Administration is on file in the Assessor’s office showing the effective date of exemption. WHEREAS, the owner or its mortgage servicer made payments after the date of exemption and tax refunds are due in the amounts listed below. NOW, THEREFORE BE IT RESOLVED by the West Orange Township Council that the Collector of Taxes and Treasurer of West Orange, be and they are hereby authorized, empowered and directed to cause to be paid to the homeowners the tax refunds due: Karen J. Carnevale, R.M.C. Municipal Clerk Susan Scarpa, Council President Adopted: March 24, 2026 I hereby certify funds are available from Account No.: John C. Ditinyak, Chief Financial Officer

113-26 March 24, 2026 Resolution to Authorize the Purchase of Playground Equipment/Flooring and installation through the Education Services Commission of NJ (ESCNJ) Cooperative Contracts # ESCNJ 24/25-01 and 24/25-03 Co-op # 65MCESCCPS WHEREAS, a Green Acres Grant budget for the Township of West Orange includes funds for new Playground equipment at Colgate Park to replace existing equipment and surfacing; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:115(2) the Township as a Local Government Unit, may without public advertising for goods or services enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality; and WHEREAS, the Township as a member of the Educational Services Commission of NJ (ESCNJ) cooperative can utilize the cooperative contracts with the following Company see quotes annexed hereto for cost detail: Ben Shaffer Recreation, Inc P.O. Box 844 Lake Hopatcong, NJ 07849 NJ State Approved Co-op No. 65MCESCCPS Bid Number ESCNJ 24/25-01 and 24/25-03 Total Equipment/Flooring with Installations – NOT TO EXCEED $684,711.70 NOW, THEREFORE BE IT RESOLVED, by the West Orange Township Council that the Contract for New Playground Equipment and installation for Colgate Park be awarded to the abovementioned company. BE IT FURTHER RESOLVED, that the Purchasing Agent, on behalf of the Township issue and execute Purchase Order for the amount awarded with funds certified available by the Chief Financial Officer. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: March 24, 2026 I certify funds are available in Account No.: John C. Ditinyak, Chief Financial Officer 01-2040-41-7700-226 Green Acres Grant-Colgate Park $684,711.70

Ben Shaffer Recreation P.O. Box 844 Lake Hopatcong NJ 07849 US BILL TO West Orange Township Accts. Payable Dept. 66 Main Street West Orange NJ 07052 Proposal TERMS REP DATE Proposal # Net 30 Scott Tumminello 2/2/2026 7016-1 SHIP TO West Orange Recreation Colgate Playground West Orange NJ 07052 CONTACT William Kehoe recreation@westorange.org 973-325-4151 As requested, we are pleased to quote the following using Bid #: ESCNJ 24/25-01; Co-op #65MCESCCPS: ITEM# / DESCRIPTION QTY RATE AMOUNT PROJECT 130-198433-2Custom playground with 2-5 structure w/shade, swings w/shade, 5-12 structure accessible ramps, with EXCLUSIVE loop 360 slide, nido spinner, brava swing, benches, signs.. 1.00 $289,860.00 $289,860.00 DISCOUNT 1.00 ($28,986.00) ($28,986.00) FREIGHT 1.00 $7,825.00 $7,825.00 1.00 $143,480.70 $143,480.70 Freight INSTALL Standard revieve/installation of above items to manufacturer's specification. construction debris removal Colgate Playground Page 1 / 4

Ben Shaffer Recreation P.O. Box 844 Lake Hopatcong NJ 07849 US BILL TO West Orange Township Accts. Payable Dept. 66 Main Street West Orange NJ 07052 Proposal TERMS REP DATE Proposal # Net 30 Scott Tumminello 2/2/2026 7016-1 SHIP TO West Orange Recreation Colgate Playground West Orange NJ 07052 CONTACT William Kehoe recreation@westorange.org 973-325-4151 As requested, we are pleased to quote the following using Bid #: ESCNJ 24/25-01; Co-op #65MCESCCPS: ITEM# / DESCRIPTION QTY Colgate Playground TOTAL SALE RATE AMOUNT $412,179.70 Should there be a requirement for a Performance and Payment bond there will be an increase to the Proposal of 3% of the total contract amount. The above items are priced in accordance with Bid #: ESCNJ 24/25-01; Co-op #65MCESCCPS. Freight quotes are honored for 30 days & may need to be updated before order placement. Approximate Material delivery time is 6-8 weeks after receipt of order. If installation is included that time frame shall be TBD. When placing your order, kindly advise whom the trucker should notify to schedule delivery. The trucker will make one contact and that person must inform any other parties to coordinate delivery. Please make your Purchase Order payable to "Ben Shaffer Recreation Inc." Prices do not include installation unless otherwise specified above. Playground Equipment must be installed over a resilient surface. Standard colors and finish are quoted unless noted. Final count is the responsibility of the contractor/purchaser. Note that assembly/installation is NOT provided. Sales Tax will be added if applicable Colgate Playground Page 2 / 4

Ben Shaffer Recreation P.O. Box 844 Lake Hopatcong NJ 07849 US Proposal TERMS REP DATE Proposal # Net 30 Scott Tumminello 2/2/2026 7016-1 Scott Tumminello Ben Shaffer Recreation Inc. Vice President, CPSI Scott@BenShaffer.com P: 973-294-5970 If you agree to the terms set forth in this proposal, please fill out name, signature, and date to confirm approval: Estimate Approved By Signature Date P.O. Number Trucker Contact Trucker Phone Ship To Address Colgate Playground Page 3 / 4

Conditions of Installation RE: _____________________________________ Installations of equipment are subject to the following conditions and/or exclusions. Unless otherwise specifically included in the accompanying quote, Ben Shaffer Recreation and its contracted installers are not responsible for the following. If non-included services are needed, additional charges will apply and be billed at the contract cost: · · · · · · · · · · · Unforeseen obstructions (such as in sub-surface) resulting in delayed installation or additional removal fees (rock, pipes, old building or site debris, hidden borders, oversized footings or other items that may be discovered during the excavation and removal process) Accepting delivery and/or checking materials Storage/security of materials at jobsite Relocation or transport of materials to jobsite Site preparation (grading, drainage, etc.) Finish work to site area (borders, protective surfacing) Removal/ Disposal of existing equipment Off-site disposal of shipping materials (cardboard, crating, etc.). Shipping materials will be neatly stacked on site, or placed in an on-site dumpster provided by site owner/manager. Equipment not included as part of original project number Any permits or clearance by utility companies and/or local building departments if applicable • Site security for rubber safety surface installation provided by others. If there are no on-site provisions for disposition of excavated footing materials (i.e. soil, blacktop, rocks, etc.) NOTE: You should contact your utility companies directly to clear the area for all utilities prior to ordering equipment. Any necessary changes in equipment or layout can then be done prior to start of construction. You must indicate that the mark-out is for survey only. Customer is responsible for locating any privately owned utilities. We cannot be responsible for any damage to water, gas or other utilities as a result of owner’s failure to clear underground plans. If finish work is being done by installer (borders, protective surfacing), direct access for delivery trucks must be provided. If site is to be graded or leveled, this must be coordinated and approved by installer to ensure adequate anchorage for structure. The owner shall hold Ben Shaffer Recreation harmless in the event of injury due to lack of, or insufficient, resilient surface. Sharp objects (i.e., sports

to ensure adequate anchorage for structure. The owner shall hold Ben Shaffer Recreation harmless in the event of injury due to lack of, or insufficient, resilient surface. Sharp objects (i.e., sports spikes, heeled shoes, etc.) will damage rubber surface and void surface warranties Ben Shaffer Recreation and its sub-contractors are in no way responsible for any issues associated with product design, manufacturing defect, lack of resilient surfacing or maintenance thereof. I have read, understood, and agree to the above conditions. Signed: ______________________________________ Print Name: _______________________________ Date: _____________________________________ Please sign/save and email to sales@benshaffer.com; or print and fax to 973-663-4615. Colgate Playground Page 4 / 4

Ben Shaffer Recreation P.O. Box 844 Lake Hopatcong NJ 07849 US BILL TO West Orange Township Accts. Payable Dept. 66 Main Street West Orange NJ 07052 Proposal TERMS REP DATE Proposal # Net 30 Scott Tumminello 2/2/2026 7017-1 SHIP TO West Orange Recreation Colgate Playground West Orange NJ 07052 CONTACT William Kehoe recreation@westorange.org 973-325-4151 As requested, we are pleased to quote the following using Bid #: 24/25-03; Co-op #65MCESCCPS: ITEM# / DESCRIPTION QTY RATE AMOUNT BD-CC-12-ESCNJSB Borders - 6" x 12" Concrete Curbs Material and Install per. Linear Foot (APPROX if additional is needed it will be billed accordingly) 360.00 $54.00 $19,440.00 STONE-ESCNJSB Stone Sub-Base Per Ton - 2"-6" (APPROX if additional is needed it will be billed accordingly) 220.00 $198.00 $43,560.00 PIPSS40-ESCNJSB Rubber Aromatic Standard Binder 4" 50/50* (per sq ft)(thickness may vary) 7,840.00 $14.45 $113,288.00 1.00 $8,500.00 $8,500.00 7,840.00 $6.60 $51,744.00 FREIGHT Freight INS-PIP-A-4-4.5-ESCNJSB Install of Poured Rubber Surfacing - Rubber Aromatic and Aliphatic Standard Binder - 50/50 Mix - 4"-4.5"(thickness may vary) Colgate Surfacing Page 1 / 4