Township Council Meeting — Packet

4/22/26, 1:49 PM Procedure for Reimbursement. - Township of West Orange, NJ Township of West Orange, NJ Wednesday, April 22, 2026 Chapter 2. Administration Article X. Administrative Policies and Procedures § 2-73.3. Procedure for Reimbursement. [Ord. No. 1421-96 § 3] a. If a qualified private community wishes to be reimbursed for the cost of removing snow, ice and other obstructions from its roads and streets it must enter into a written reimbursement agreement with the Township of West Orange in a form prepared by the Township Attorney's office. b. All requests to enter into a written reimbursement agreement must be made in writing to the Business Administrator on a form provided by the Township. c. A written reimbursement agreement shall be prepared and properly executed by the Mayor on behalf of the Township and by the duly authorized representatives of the qualified private community no later than 30 days from the date the Township receives a written request to enter into a reimbursement agreement. https://ecode360.com/print/WE2734?guid=35775456 1/1

132-26 April 28, 2026 RESOLUTION WHEREAS, in March 2026, the Township of West Orange (the “Township”) issued a set of bid specifications (the “Specifications”) for a proposed contract for the purchase and planting of 200 trees and purchase and installation of root barriers and deer fencing; and WHEREAS, the Specifications provided a list of tree species to be purchased and planted pursuant to the proposed contract, including seven (7) species of trees; and WHEREAS, the Specifications required bidders to submit bids based which reflected the size of the trees to be purchased; and WHEREAS, on April 9, 2026 the Township received six (6) bids in response to the Specifications, including the lowest bid submitted in the amount of $79,000.00 and $125.00 per tree to install deer fencing and $250.00 per tree to install root barriers from: DOWNES TREE SERVICE CO. INC. 65 ROYAL LANE HAWTHORNE, NJ 07506 (“Downes”); and WHEREAS, the Shade Tree Expert wishes to award said contract in the amount of not to exceed $144,625.00; and NOW, BE IT HEREBY RESOLVED, by the Township Council of the Township of West Orange that the Township is hereby authorized to award the Contract for the purchase of trees, root barriers and deer fencing to Downes pursuant to the bid submitted in response to the Specifications; and be it further

RESOLVED, that the Certified Checks and/or Bid Bonds submitted by all bidders, except Downes, be released and returned to all other bidders; and be it further RESOLVED that a copy of this resolution shall be available in the Clerk’s office in accordance with applicable law. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: April 28, 2026 I hereby certify funds are available from Account No.: John C. Ditinyak, Chief Financial Officer

132-26 Tree Planting Re Bid Results/Plan Holders List Due: April 9, 2026 at 11:00AM Green Valley Landscape Design and Maintenance LLC NO BID 363 Eagle Rock Ave Roseland NJ 07068 201 341-6874 patrick@greenvalleynj.com Diaz Nurseries NO BID 114 Valley Station Rd Bethlehem Township, NJ 08802 908-391-1471 Trees@gmail.com SJC Lawncare Inc 305 Elizabeth Ave Cranford, NJ 07016 office@sjclawncare.com $625.00 PER TREE $125,000.00 TO PLANT 200 TREES $200.00 ROOT BARRIER PER TREE $150.00 DEER FENCING PER TREE Frank Galbraith & Son Excavation and Demolition LLC NO BID 831 Raritan Rd Scotch Plains, NJ 07076 Office.galbraith@gmail.com Cerbo’s Nurseries 440 Littleton Rd Parsippany, NJ 07054 $495.00 PER TREE $99,000.00 TO PLANT 200 TREES $495.00 ROOT BARRIER PER TREE NO BID DEER FENCING PER TREE

Louis Barbato Landscaping, Inc 1600 Railroad Ave Holbrook, NY 11741 barbatolandscape@aol.com $507.93/$507.94 PER TREE $101,587.00 TO PLANT 200 TREES $20.00 ROOT BARRIER PER TREE PER 2 FT $75.00 DEER FENCING PER TREE The Shauger Group 429 Dodd St East Orange, NJ 07017 lsphale@shauger.com $650.00 PER TREE $130,000.00 TO PLANT 200 TREES $50.00 ROOT BARRIER PER TREE $100.00 DEER FENCING PER TREE Turco Turf, Inc 430 Montclair Ave Pompton Lakes, NJ 07442 amanda@grasskeepers.net NO BID Tuff Greens 973-983-0640 georgesmittejr@tuffgreens.com NO BID D’Onofrio & Son Inc. 47 Van Ness Terr Maplewood, NJ 07040 donofriolandscaping@comcast.net $625.00 PER TREE $125,000.00 TO PLANT 200 TREES $625.00 ROOT BARRIER PER TREE $175.00 DEER FENCING PER TREE Downes Tree Service 65 Royal Ave Hawthorne, NJ 07506 973-238-9800 $395.00 PER TREE $79,000.00 TO PLANT 200 TREES $250.00 ROOT BARRIER PER TREE $125.00 DEER FENCING PER TREE

133-26 April 28, 2026 A RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR THE PURCHASE STACK SERVER TO SHI INTERNATIONAL THOUGH THE NEW JERSEY COOPERATIVE PURCHASING ALLIANCE WHEREAS, the Township of West Orange has the need to replace the current stack server which is at its end-of-life period of 7 years that serves all internal non-uniform network services; network domain Controller, SQL server databases, employee home data folders, employee file server, network backup servers, network applications both current and legacy systems, a web server, and print server; and WHEREAS, SHI International of Somerset, NJ has submitted a quote in the amount of $154,619.28 that was presented to the IT Department; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:11-5(2) the Township as a Local Government Unit, may without public advertising for goods or services enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality; and WHEREAS, the services as set forth in the Proposal submitted by SHI International will be procured through the Bergen County Cooperative Pricing System (New Jersey Cooperative Purchasing Alliance) via Contract No. CK04, subcontract 24-38 Computer Equipment and Peripherals; and WHEREAS, the Township of West Orange is a member of the Bergen County Cooperative Pricing System; and WHEREAS, the Chief Financial Officer has determined that sufficient funds to award this contract; and NOW THEREFORE, BE IT RESOLVED, that the Council for the Township of West Orange, County of Essex, State of New Jersey award the contract to SHI International at an amount not to exceed $154,619.28; and BE IT FURTHER RESOLVED, that SHI International shall provide any and all compliance information requested by the Township of West Orange Office of Purchasing; and BE IT FURTHER RESOLVED, that the Mayor, Town Administrator, or their designee are hereby authorized to execute any documents regarding the awarding of this contract, or take any action necessary to effectuate the spirit and purpose of this resolution. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: April 28, 2026 I hereby certify funds are available from Account No.: John C. Ditinyak, Chief Financial Officer

133-26 Pricing Proposal Quotation #: 27387800 Created On: 4/8/2026 Valid Until: 4/21/2026 Description: DELL NJ-Township of West Orange Inside Account Executive Mauricio Garcia Alejandro Cortes 66 Main Street 300 Davidson Avenue West Orange, NJ 07052 Somerset, NJ 08873 United States Phone: 800-527-6389 EXT 652-0307 Phone: (973) 325-4217 Email: alejandro_cortes@shi.com Email: mgarcia@westorange.org All Prices are in US Dollar (USD) Product 1 PowerVault ME5212 - Intel Xeon Processor - Host interface: FC, iSCSI (optical or Qty Your Price Total 1 $807.02 $807.02 1 $4,636.72 $4,636.72 1 $27.65 $27.65 1 $23.46 $23.46 1 $120.11 $120.11 BaseT), SAS, Disk expansion protocol: 12Gb SAS Dell - Part#: 210-BPQN Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 2 12Gb SAS 8 Port Dual Controller, ME52xx 2U Dell - Part#: 403-BDPC Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 3 Rack Rails 2U Dell - Part#: 770-BECR Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 4 ME Series 2U Bezel Dell - Part#: 325-BDDO Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 5 Power Supply 580W Redundant WW Dell - Part#: 450-ALXL

Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 6 Dell ME5012 Shipping 1 $27.65 $27.65 1 $0.00 $0.00 1 $0.00 $0.00 1 $983.28 $983.28 1 $1,448.38 $1,448.38 1 $2,388.09 $2,388.09 1 $0.00 $0.00 Dell - Part#: 340-DCFR Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 7 Dell PowerVault ME Series 2U-12 CE Marking Dell - Part#: 389-EERU Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 8 Dell Hardware Limited Warranty Dell - Part#: 719-6849 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: ESD 9 ProSupport Plus Mission Critical 4-Hour 7x24 Onsite Service with Emergency Dispatch 3 Years Dell - Part#: 719-6866 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: ESD 10 ProSupport Plus Mission Critical 4-Hour 7x24 Onsite Service with Emergency Dispatch 2 Years Extended Dell - Part#: 719-6870 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: ESD 11 ProSupport Plus Mission Critical 7x24 Technical Support and Assistance 5 Years Dell - Part#: 719-6871 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: ESD 12 Thank you for choosing Dell ProSupport Plus. For tech support visit dell official sites. Dell - Part#: 951-2015 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: ESD

13 Dell Limited Hardware Warranty Extended Year(s) 1 $0.00 $0.00 1 $4,005.30 $4,005.30 2 $3.07 $6.14 10 $5,885.43 $58,854.30 2 $46.38 $92.76 1 $3.07 $3.07 1 $3.07 $3.07 1 $5.59 $5.59 Dell - Part#: 975-3461 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: ESD 14 ProDeploy Storage ME 5XXX 2U Dell - Part#: 891-5179 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 15 Hard Drive Blank Filler 3.5 Dell - Part#: 400-ABSK Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 16 3.84TB SSD SAS ISE Read Intensive up to 24Gbps 512e 2.5in with 3.5in HYB CARR AG Drive Dell - Part#: 345-BEMK Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 17 12Gb HD-Mini to HD-Mini SAS Cable 2M Dell - Part#: 470-ABNN Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 18 C13 to C14 PDU Style 10 AMP 6.5 Feet (2m) Power Cord Dell - Part#: 450-AADY Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 19 C13 to C14 PDU Style 10 AMP 6.5 Feet (2m) Power Cord Dell - Part#: 450-AADY Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 20 Powercord 125 Volt 15Amp 10 Foot C13 to NEMA 5-15 Dell - Part#: 450-AAME

Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 21 Powercord 125 Volt 15Amp 10 Foot C13 to NEMA 5-15 1 $5.59 $5.59 2 $53.05 $106.10 2 $40,537.50 $81,075.00 Total $154,619.28 Dell - Part#: 450-AAME Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 22 12Gb HD-Mini SAS4 Cable 2m Customer Kit Dell - Part#: 470-ABDR Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Note: In stock, 1-2 weeks 23 PowerEdge R670 Dell - Part#: 3000201170573.3 Contract Name: New Jersey Cooperative Purchasing Alliance Contract #: CK04 Subcontract #: 24-38 Additional Comments Note: The New Jersey Cooperative Purchasing Alliance is a Service of the County of Bergen, County Executive James J. Tedesco III and the Board of Commissioners Please send vouchers to 290 Davidson Ave, Somerset NJ 08873 Dell has a no-returns policy on all hardware products. If an item is DOA, missing, wrong, or visibly damaged in transit, SHI must be notified within 20 days. Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 Maximize your technology's lifecycle with SHI's services to recover, redeploy, remarket, and recycle your devices. For more information, contact AssetRecoveryServices@SHI.com Due to ongoing global component shortages affecting memory, storage, and other critical hardware, OEMs have implemented updated policies allowing for price adjustments up until the time of shipment. Accordingly, quoted prices and lead times are subject to change prior to shipment. We remain committed to keeping you informed of any changes and will communicate promptly as updates occur.