Township Council Meeting - Wednesday — Packet

167-26 EXHIBIT C MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE NJ.S.A, 10:5-31 et seq. (P.L, 1975, C. 127) NJAC, 17:27 GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and. gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause, The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers! representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or

orkers! representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. 17:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C, 17:27-5.2, The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at NAC. 17:27.

167-26 REQUIRED EVIDENCE AFFIRMATIVE ACTION REGULATIONS N.J. S.A. 10:5-31, et seq. (N.J.A. C. 17:27) If awarded a contract, the Bidder will be required to comply with the requirements of N.J.S.A. 10:531, et seq. and N.JA.C__ 17:27, Within five (5) days after receipt of the notification of intent to award the contract, the Bidder shall present one of the following; 1. Appropriate evidence that the Contractor is operating under an existing federally approved or sanctioned affirmative action program; or 2. A Certificate of Employee Information Report Approval issued in accordance with N.LA.C, 17:27-4; or 3. An initial Employee Information Report consisting of forms provided by the Affirmative Action Office and completed by Contractor in accordance with NLLA.C, 17:27-4. The Bidder must submit no later than three (3) days after the signing of the Contract an Initial Project Manning Table consisting of forms provided by the Affirmative Action Office and completed by Contractor in accordance with N.J.A.C. 17:27-7. Bidders are referred to the Bidder's Information Section of the Bid Packet for a further description of the above requirements, NO BIDDER MAY BE ISSUED A CONTRACT UNLESS THEY COMPLY WITH THE AFFIRMATIVE ACTION REGULATIONS OF N.J.S.A. 10:5-31, et seq. The following questions must be answered by all Bidders: 1. Do you have a federally-approved or sanctioned Affirmative Action Program? Yes (If yes, submit a copy of such approval.) No 2. Do you have a State Certificate of Employee Information Report approval? Yes {If yes, submit a copy of such approval.) No The undersigned Bidder certifies that he is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31, et seq,, and agrees to furnish the requi’ed documentation pursuant to the law. COMPANY: NAME: SIGNATURE; TITLE: NOTE:A bid must be rejected as non-responsive if a Bidder fails to comply with requirements of N.J.S.A. 10:5-31, et seq,, within stipulated time.

BUSINESS CERTIFICATES TAX, AMES HERBS EHURDIANG, LUO ree st SECOND FL BOONTON HG a EFFECTIVE BATE." SAQUENGE NUMBER, agroapa iSSUANGE DATR: ‘8/08/12 2 Cia rt Aon ikea Dion Aevonne 18

(. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM Contractor Instructions Business entitios (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.IS.A. 19:44A-20.7) are subject to the provisions of N.L.S.A. 19:44A-20.26. This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to: * any continuing political committee (a.k.a., political action committes) « any candidate committee of a candidate for, or holder of, an elective office: of the public entity awarding the contract of that county in which that public entity is located of another public entity within that county or of a legislative ‘district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county The disclosure must list reportable contributions to any of the committees that exceed $200 per election cycle that were made during the 12 months prior to award of the contract. See NLLS.A, 19:44A-8 and 19:44A-16 for more details on reportable contributions, NLLS.A, 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person, This includes the following: ® individuals with an “interes!” ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stook in the case of a business entity that is a corporation for profit 7 all principals, partners, officers, or directors of the business entity or their spouses any subsidiaries directly or indirectly controlled by the business entity IRS Code-Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees, (PACs). When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity,” [NS.A. 19:444-20.26(b)] The contributor must be listed on the disclosure. Any business entity that fails to comply with the disclosure provisions shall be subject to a fine-imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount.that the business entity failed to report. The enclosed list of agencies is provided to assist the

e-imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount.that the business entity failed to report. The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign cornmittees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to he disclosed. The disclosed information may exceed the minimum requirement, The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act. The contractor must also complete the attached Ownership Disclosure Certification. This will assist the agency in meeting its obligations under the law. NOTE: This section does not npply to Board of Education contracts, oo00 ese

(. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM Required Pursuant To N,IS.A, 19:44A-20.26 ‘This form or its permitted facsimile must be submitted to the local unit no later than 10 days priox to the award of the contract. Part I - Vendor Information Vendor Name:_| HERBST-MUSCIANO, LLC Address: | 611 Main St City: [Boonton | State:NT | Zip:07005 The undersigned being authorized to certify, hereby certifies that the submission provided herein represents compliance with the provisions of N.L.S.A. 19:44.A-20,26 and as represented by the Instructions accompany this fe Printed Name Title Part l— Contribution Disclosure Disclosure requirement: Pursuant to N.LS.A. 19:44A-20.26 this disclosure must include all reportable political contributions (more than $200 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local ‘unit. (1) Check here if disclosure is provided in electronic form, Contributor Name Recipient Name Date Dollar Amount NONE NONE NWA $ 00

168-26 June 24, 2026 RESOLUTION WHEREAS, accumulated time remaining upon retirement from the Township of West Orange will be paid to the employee at the rate of pay at the time of retirement; and WHEREAS, Daniel Carroll, hired on July 24, 2000, has retired from the Township of West Orange effective February, 1, 2026; and WHEREAS, a calculation of Daniel Carroll’s accumulated balances and ending pensionable rate are attached and have been provided to support the total payment; and WHEREAS, outside legal counsel has reviewed all documentation, including time sheets and accrual balances, and has verified the accuracy of the figures supporting the total payment amount, and has provided a written opinion in support thereof; and WHEREAS, Daniel Carroll has signed a Settlement Agreement and General Release pertaining to this matter; NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of West Orange in the County of Essex, State of New Jersey that the following separated employee, Daniel Carroll, be paid in the payroll cycle immediately preceding approval of the resolution in the total amount of $13,718.93; and BE IT FURTHER RESOLVED, that the method of payment shall be determined on a case by case basis by the Township Chief Financial Officer upon the passage of a resolution approving payment by the Township Council. Payment may be made in one lump sum if feasible and requested by the retiree. Daniel Carrol $13,718.93 I, Karen J. Carnevale, Township Clerk for the Township of West Orange, County of Essex, State of New Jersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on June 24th , 2026. Karen J. Carnevale, R.M.C. Susan Scarpa Municipal Clerk Council President Adopted: June 24, 2026 1

168-26 SETTLEMENT AGREEMENT AND GENERAL RELEASE This Settlement Agreement and General Release (hereinafter referred to as the “Agreement”) is entered into this 24th day of June 2026 between the Township of West Orange (hereinafter referred to as “Township”) and Daniel Carroll hereinafter referred to as (“Carroll”) (collectively, the “Parties,” each a “Party”). WHEREAS, Carroll has been an employee with the Township from the period of July 24, 2000- February 1, 2026; WHEREAS, a calculation of Carroll’s accumulated accrued leave time balances and ending pensionable rate have been provided to support a total payment of $13,718.93; WHEREAS, outside legal counsel has reviewed all documentation, including time sheets and accrual balances, and has verified the figures that support the total payment amount, and has provided a written opinion in support thereof; WHEREAS, the Parties wish to resolve all disputes which may have arisen out of or in relation to the processing of payment of Carroll’s accrued earned and unused paid leave and Carroll’s employment with the Township to date; and WHEREAS, the Parties wish to memorialize in the Agreement all the terms and conditions of Carroll’s employment separation payout and desire to resolve all outstanding issues with respect to this matter; NOW, THEREFORE, in consideration for the promises and mutual covenants set forth herein, the Parties agree as follows: COVENANTS AND TERMS OF AGREEMENT 1. TOWNSHIP TO PROCESS PAYMENT a. The Township agrees to process payment to Carroll for all his accrued earned and unused paid leave time without further delay in the amount of $ 13,718.93. b. Carroll agrees to waive any and all claims to back pay, benefits, and any and all other monetary claims including, but not limited to, attorneys’ fees with respect to his employment with the Township to date with the sole exception of the payment pursuant to paragraph (a) above. c. Carroll and the Township acknowledge that this Agreement does not nor will it establish precedent in any future proceedings, nor is it intended to add to, modify or change any collective bargaining agreement. 1