Township Council Meeting — Agenda

TOWNSHIP OF WEST ORANGE 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 DEPARTMENT OF PUBLIC WORKS ROBERT D. PARISI Tel: (973) 325-4160 Mayor Fax: (973) 669-9588 Email: Engineering@westorange.org LEONARD R. LEPORE Director, Municipal Engineer July 13, 2022 Mayor and Township Council Municipal Building 66 Main Street West Orange, New Jersey 07052 RE: LICENSED MOTOR VEHICLE DRIVERS MIDTOWN DIRECT SHUTTLE BUS PROGRAM Mayor Parisi, Council President McCartney and Council Members: On Tuesday, July 12, 2022 the Township received one bid for the above referenced program to provide licensed jitney bus drivers for the commuter bus shuttle. The one bidder was Mobility Coach, Inc., 198 Renshaw Avenue, East Orange, New Jersey, 07017 who submitted the following bid: 1. Base Bid, 12 Month Period beginning August 1, 2022 and ending July 31, 2023 Option Yearly Amount 1 $300,156 2 $ 13,800 3 $ 13,800 4 $ 13,800 5 $ 19,320 6 $ 19,320 7 $ 19,320 ________________________ Total: $399,516 2. Alternate No. 1, Option to extend contract for 12 Month Period beginning August 1, 2023 to July 31, 2024 Option Yearly Amount 1 $330,172 2 $ 14,904

3 $ 14,904 4 $ 14,904 5 $ 20,866 6 $ 20,866 7 $ 20,866 ________________________ Total: $437,482 3. Alternate No. 2, Option to extend contract for 12 Month Period beginning August 1, 2024 to July 31, 2025 Option Yearly Amount 1 $356,586 2 $ 16,096 3 $ 16,096 4 $ 16,096 5 $ 22,535 6 $ 22,535 7 $ 22,535 ________________________ Total: $472,479 Option 1: Cost of three drivers in the morning and three drivers in the evening to operate three combined routes Options 2, 3 and 4: Cost of additional drivers for the morning service to restore six routes Options 5, 6 and 7: Cost of additional drivers for evening service to restore six routes 4. Alternate No. 3, 12 Month Period beginning August 1, 2022 to July 31, 2023 $42,336.00 5. Alternate No. 4, Option to extend 12 Month Period beginning August 1, 2023, to July 31, 2024 $45,723.00 6. Alternate No. 5, Option to extend 12 Month Period beginning August 1, 2024 to July 31, 2025 $49,381.00 Alternates No. 3, No. 4 and No. 5 are yearly costs for on site supervision/ back up driver. I recommend the Base Bid with all options be awarded along with Alternate No. 3 for a total fee of $441,852.00. This is for six operators in the morning and evening. However, the monthly fee will be reduced depending on drivers provided but will at least be Option No. 1 plus Alternate No. 3. This award is for the period August 1, 2022 to July 31, 2023. I also recommend Alternates No. 1, No. 2, No. 4 and No. 5 be awarded

vided but will at least be Option No. 1 plus Alternate No. 3. This award is for the period August 1, 2022 to July 31, 2023. I also recommend Alternates No. 1, No. 2, No. 4 and No. 5 be awarded contingent upon the Council by Resolution authorizing a contract extension at their bid prices prior to August 1, 2023 and August 1, 2024 respectively.

Please contact me if you have any questions. Very truly yours, Leonard R. Lepore Leonard R. Lepore, Municipal Engineer Director of Public Works LRL/tb Cc: John Gross Police Chief Abbott Helen Hart

194-22 July 19, 2022 RESOLUTION RESOLVED by the Township Council of the Township of West Orange, County of Essex and State of New Jersey, that the contract for LICENSED MOTOR VEHICLE DRIVERS FOR MIDTOWN DIRECT SHUTTLE BUS PROGRAM in accordance with the bid documents on file in the Engineering Division, approved by the Township Council, pursuant to an advertisement duly authorized therefore, be and the same is hereby awarded to the below named Bidder. MOBILITY COACH 198 RENSHAW AVENUE EAST ORANGE, NEW JERSEY 07107 who submitted the lowest responsible bid for the Base Bid in the amount of $399,516.00 for a 12-month period beginning August 1, 2022 and ending July 31, 2023 at a monthly rate of $25,013.00 and a bid of $42,336.00 for Alternate No. 3 for a total amount of $441,852.00. BE IT FURTHER RESOLVED that the bid for Alternates No. 1 and No. 4 the extension of service with Supervision from August 1, 2023 to July 31, 2024 and the bid for Alternates No. 2 and No. 5 the extension of service with Supervision from August 1, 2024 to July 31, 2025 be awarded subject to the Council authorizing the extensions by Resolutions prior to August 1, 2023 and August 1, 2024 respectively.

BE IT FURTHER RESOLVED that the Mayor and Township Clerk, be and they hereby are, respectively authorized to execute and attest a contract for the foregoing. Karen J. Carnevale, R.M.C. Susan McCartney, Council President Municipal Clerk Adopted: July 19, 2022 I hereby certify funds are available from: CHALLENGE GRANT BUS SHUTTLE ACCOUNT NO. 01-2010-00-9610-150 John Gross, Chief Financial Officer

BID RESULTS LICENSED MOTOR VEHICLE DRIVERS FOR MIDTOWN DIRECT MOBILITY COACH, INC. JULY 12, 2022 BASE BID ALTERNATE 1 ALTERNATE 2 August 1, 2022 to July 31, 2023 August 1, 2023 to July 31, 2024 August 1, 2024 to July 31, 2025 Option 1 $300,156 $330,172 $356,586 Option 2 $ 13,800 $ 14,904 $ 16,096 Option 3 $ 13,800 $ 14,904 $ 16,096 Option 4 $ 13,800 $ 14,904 $ 16,096 Option 5 $ 19,320 $ 20,866 $ 22,535 Option 6 $ 19,320 $ 20,866 $ 22,535 Option 7 $ 19,320 $ 20,866 $ 22,535 _____________________ _______________________ ________________________ Total: $399,516 $437,482 $472,479

Option 1: Annual cost of three operators morning, three operators evening, three combined routes Option 2, 3 and 4: Annual cost of additional driver in the morning to restore four, five and six routes Option 5, 6 and 7: Annual cost of additional driver in the evening to restore four, five and six routes Alternate 3 Alternate 4 Alternate 5 August 1, 2022 to July 31, 2023 August 1, 2023 to July 31, 2024 August 1, 2024 to July 31, 2025 $42,336 $45,723 $49,381 Alternate 3, 4 and 5: Annual cost to provide combination on site supervisor and back up driver

195-22 July 19, 2022 RESOLUTION FOR THE TOWNSHIP OF WEST ORANGE TO AUTHORIZE A THREE-YEAR AVERAGE IN THE 2022 MUNICIPAL BUDGET WHEREAS, N.J.S.A. 40A:4-26 has been amended to authorize the Director of the Division of Local Government Services to promulgate new standards for the anticipation of COVID-19 affected revenues in the FY2022 budget, and, if necessary, in future years; and WHEREAS, for FY2022, the Director authorizes use of a three-year average for calculation of affected revenues, which shall be calculated in a manner consistent with the Reserve for Uncollected Taxes (RUT) calculation used for anomalous years; and WHEREAS, the revenues for various funds identified below were negatively impacted by COVID-19; and WHEREAS, the actual cash collections for the above-named revenues and the average cash collection over 2019, 2020 and 2021 are as follows: Realized Revenues GENERAL REVENUES 2022 Budgeted 3-Year Average 2019 2020 2021 CURRENT FUND Municipal Court 448,271.26 169,411.76 172,659.66 263,447.56 263,447.56 CURRENT FUND Parking Meters 7,962.24 - 1,452.47 3,138.24 3,138.24 CURRENT FUND Interest on Investments and Deposits 82,146.14 63,651.49 28,954.23

Interest on Investments and Deposits 82,146.14 63,651.49 28,954.23 55,856.99 55,856.99 CURRENT FUND Sewer User Charges 7,253,517.60 7,150,605.52 7,247,042.80 7,217,055.31 7,251,359.33 CURRENT FUND Comcast Cable TV 642,168.76 629,761.43 600,287.62 624,072.60 628,208.38 CURRENT FUND Hotel Tax 565,262.49 326,589.56 375,956.51 386,739.67 386,739.67 CURRENT FUND Rental-Environmental Center 86,700.00 45,837.00 50,004.00 59,215.06 59,215.06 CURRENT FUND Supplemental Sewer Fees 139,325.20 17,200.00 23,300.00 59,941.73 62,302.52 CURRENT FUND Uniform Fire Safety Act 88,692.20 83,596.10 79,146.63 83,811.64