September 20, 2012

OLD BUSINESS Chairman Neuer began the discussion by noting that there was a gentleman in the room snapping photos. He explained that at the last Zoning Board meeting it was decided that the Rules of Procedures for the Zoning Board of Adjustment, regarding videotaping and still photography, needed to be updated. Chairman Neuer said that Mr. Steinhart suggested that they “catch up with the times” and so a committee was formed, chaired by Mr. Steinhart, to suggest guidelines that would allow still photography. Chairman Neuer stated that case law says that photography although not a constitutional right is still recognized as a protected right, subject to the establishment of reasonable conditions. He said that the Rules of Procedure currently approves videotaping and this Board is about to approve still photographing and establish guidelines for it. Chairman Neuer called on Mr. Steinhart to present the Committee’s recommendations. Mr. Steinhart stated that the Committee met and discussed the rewrite of the current policy. He said that they consolidated all recording devices under the definition “recording devices”. Mr. Steinhart stated that the Committee set forth guidelines that were deemed appropriate to maintain order at the meetings and read the Committee’s recommendations for Rule 5.11 on the Policy on the Use of Recording Devices and read point’s a-j as follows: a. The use of a recording device requires approval by the Chairperson. Requests for approval shall be made no less than seven (7) days before the scheduled meeting date. Late requests, and requests made on the scheduled meeting date, will be considered by the Chairperson on a case-by-case basis. b. Request for approval shall be considered on a first come first serve basis. Such approval shall not be unreasonably withheld. ce. All recording devices must be silent, and must be small enough that their presence and/or operation do not interfere with the meeting and the Board’s proceedings. d. The use of flash and/or other means of lighting is prohibited. e. No recording device shall interfere with the equipment of the Board’s officially designated recording/transcription service and the record/transcript provided by the officially designated recording/transcription service shall be the sole official record of the meeting. f£ No recording device shall block or interfere with any person’s

d/transcript provided by the officially designated recording/transcription service shall be the sole official record of the meeting. f£ No recording device shall block or interfere with any person’s ability to hear and/or see all testimony, exhibits and evidence. Toward this goal, all recording devices shall remain in the third row or further back in the audience and the operator of a recording device shall remain seated while the meeting is in session. If the operator of a recording device wishes to stand while the meeting is in session, they shall be required to stand at the rear of the meeting room behind the last row of seating. An exception shall be granted for an applicant’s own stenographer who may be seated in the front row during testimony for said applicant’s presentation to the Board. g. No recording device shall be placed on any podium or on any other surface within ten (10) feet of where the Board sits or may deliberate.