June 4, 2014

Council President McCartney asked for clarification regarding the existing 206 parking spaces; did that include the spaces near the pool and maintenance areas. Mr. Field said the existing 206 spaces were those in the vicinity of the main building; the pool area had approximately 40-45 spaces; the parking near the maintenance shed were approximately another 40-45 spaces; approximately 40% of the 60-65 employees drove to work; most were summer staff that used public transportation. Council President McCartney asked if the increase in interior gross square footage would be to make the space more handicap accessible. Mr. Field said the key problem was the existing dining room on two levels and the inadequate kitchen; the dining room would be one level area; the kitchen would be reconfigured. The Public had no questions for Mr. Field. Phillip Scott, PE, Matrix New World Engineering, Inc., was sworn in, stated his credentials, and was accepted by the Board to be an expert in engineering. Referring to Exhibit A-1, Mr. Scott said all improvements would be within the immediate area of the building; there would be few changes to the existing parking other than to relocate the handicap parking closer to the existing building. The closet adjacent property was approximately 1,000 feet, the closet road was approximately 1,500 feet; the improvements would not be visible from the nearest street or adjacent properties. Referring to Exhibit A-2, Mr. Scott said the improvements would include an addition to the main building; the relocation of the clubhouse main entrance; the relocation of the handicap parking spaces; and a new covered patio and outdoor dining area. The building would be “bumped out” to increase the kitchen and food preparation areas; and provide a new pro-shop to main building; also, the relocation of the loading area from the rear to the front to make it more functional — the Applicant was requesting a variance for the relocation of the loading area. As part of the expansion of the building, there would be a large elevation change creating the need for a new retaining wall that would be 9-feet with 4-feet fencing for a total height of 13-feet; the height of the wall exceeded ordinance — the Applicant was requesting a variance. The Applicant was also seeking a variance for relief from the parking lot shade tree ordinance; he stated the entire property was

the wall exceeded ordinance — the Applicant was requesting a variance. The Applicant was also seeking a variance for relief from the parking lot shade tree ordinance; he stated the entire property was located on 176 acres of mostly open space with numerous trees; the parking lot improvement was only to relocate the handicap parking; there would be no change to the parking lot impervious coverage, only restriping for better functionality. Mr. Scott opined the requested variance relief would improve the overall functionally of the property. Council President McCartney asked if there was any room to plant trees to camouflage the area of the proposed retaining wall; Mr. Scott said that there were some existing trees and landscaping that would not be disturbed and additional plantings would be added. Dr. Bagoff asked if the requested variances were “c(1)” or “c(2)”.. Mr. Vena stated the Applicant’s Planner would be able to answer questions regarding the variances. Dr. Bagoff inquired as to the current number of handicap spaces; Mr. Scott said he believed there were currently three spaces — they would be increased to seven spaces. Mr. Vena said the Applicant’s architect would provide testimony regarding the number of handicap spaces. Mr. Eben stated that the distance from loading area to fence was only about 28 feet; he asked if delivery trucks would be stacked up; would there be a delivery schedule; he opined there was no room for truck parking. Mr. Scott said deliveries would typically be scheduled for early morning hours before the Club was open, Mr. Eben asked the location of the dumpster area; Mr. Scott said the dumpster was located near the pool house, which was outside the area of the proposed renovations and would remain the same. There was no garbage stored in the loading area. Mr. Eben asked what material would be used for the retaining wall; Mr. Scott said the wall material would be a decorative segmental block. 6-4-14 Minutes