April 5, 2017

ation Report to the Public, explain what it was and what it entailed, and then let the Public speak with some additional ideas. He could also involve the Public by sharing information online. Later, a less formal workshop meeting could be scheduled, maybe earlier in the evening or on a weekend, but by Public Notice. The workshop would allow the Public to look at maps, drawings, and get feedback without being sworn in. Lastly, a final formal meeting where the Report would be reviewed and the Public would be sworn in for the record. He restated it was typical to put information online so the Public could transmit comments by email. Mr. Grygiel confirmed that in order to begin the Reexamination, the Board must request funding for the Project from the Township. Chairman Bagoff stated that at its March meeting, the Board made a recommendation to send a letter to the Council stating they were going to proceed with a reexamination of the Master Plan under the guidance of Mr. Grygiel and request the Council fund the project. Councilwoman McCartney stated the Board had many resources it could utilize in gathering information; the Pedestrian Safety Advisory Board and Pleasantdale Civic Association had used students at Rutgers University, students at NJIT had worked on the Natural Resource Inventory for the City of Newark. The Board could also use students from Seton Hall, Montclair State and other universities. Mr. Eben stated the Board had to hire a firm to assist with the Reexamination; he asked if the Resolution was about the hiring. Chairman Bagoff stated the Resolution was to ask the Council for the funding to conduct the Reexamination; in the interim, the Board could independently hire a firm and wait for funding. Mr. Dwyer read the draft Resolution, (Attachment A). Chairman Bagoff asked the Board if they had any questions or comments on Resolution. Vice Chairman Klein asked if the Board would advertise for a consultant; Chairman Bagoff stated not at this time. The Board voted to adopt the Resolution as follows:

Motion: Chairman Bagoff Second: Vice Chairman Klein Cardoza: Yes Eben: Yes Ghebremicael: - Klein: Yes Keigher: Yes McCartney: Yes Trenk: - Wegner: Yes Weston: Yes Wilkes: Yes Bagoff: Yes Chairman Bagoff stated the last time the Board undertook the Reexamination of the Master Plan the Board sent out a Request for Proposal (RFP) advertisement; several firms submitted proposals, the Board chose Phillips Preiss Grygiel. Eventually Mr. Grygiel became the lead Planner on that 2010 Reexamination; and subsequently he became out Township Planner. Chairman Bagoff advised the Board he had sought the opinion of Township Attorney, if it would be within the within the law and reasonable, to entertain the thought of re-hiring Mr. Grygiel’s firm. He stated his reasoning was that Mr. Grygiel also sat on the (Township) Zoning Board; Mr. Grygiel knew what had transpired between 2010 and present day. Chairman Bagoff stated he was very satisfied with Mr. Grygiel’s work; personally, the Board in general, the Zoning Board and the Township. Chairman Bagoff stated if an outside firm were hired, it would be starting from zero. Mr. Grygiel had an understanding of the nuances of the Township over the past ten years that would be advantageous and economically feasible to maximize a budget, and the use of his time. Chairman Bagoff stated he would entertain any discussion from the Board on the matter. Mr. Weston asked for clarification regarding the response from the Township Attorney. Chairman Bagoff stated the response from the Township Attorney was there was no conflict of interest or no reason under the law that the Board could not hire (Phillips Preiss Grygiel). Chairman Bagoff stated he also sought advice from Mr. Dwyer, who said it would be reasonable to get an opinion from the Township Attorney. The Board discussed the issue and agreed it was a good idea to re-hire (Phillips Preiss Grygiel). The Public Advocate had no objection to re-hiring (Phillips Preiss Grygiel). (Council President) Joe Krakoviak, 20 Grandview Avenue was sworn in. He asked if there was an actual (monetary) number associated with the Resolution. He stated it would help the Council in determining the budget allocation; the statutory budget hearing was this coming Saturday. Additionally, he understood the value of considering a single proposal, and then deciding on whether to consider other competing

dget allocation; the statutory budget hearing was this coming Saturday. Additionally, he understood the value of considering a single proposal, and then deciding on whether to consider other competing proposals, but that process would always leave an unknown. It was his opinion to solicit all proposals at the same time, and then compare what the world offered as compared to just one firm. Chairman Bagoff stated the Board was now under a time crunch. He recommended the Board take Council President Krakoviak’s suggestion under advisement, and still ask for the Resolution to be adopted. He asked Mr. Grygiel to supply the Board with a rough (monetary) number to work backwards with before the next Council meeting. Councilwoman McCartney stated that Mr. Grygiel could submit to Council a proposal stating an “amount not to exceed”. Chairman Bagoff requested Mr. Grygiel provide Mr. Dwyer with the proposal amount by the next day. Mr. Weston stated the Board had not yet hired Mr. Grygiel’s firm; the Board was looking for a budget number, not an “amount not to exceed”; the Board needed to present a budget number to Council. Chairman Bagoff asked if in the last three years, Mr. Grygiel’s firm had performed a reexamination for a municipality that was similar in size to West Orange. Mr. Grygiel stated that in the last five years he had prepared reports as varied as a basic document costing $7,500, to full a reexamination costing $25,000-$30,000. His records indicated the 2010 proposal for the Township was $40,000, plus additional fees for new maps drawn from scratch as well as sustainability elements. He stated that many elements would not have to be re-done. He estimated the cost of a thorough reexamination would be approximately $30,000. Mr. Weston suggested the Board make a motion to request a $30,000 budget. Councilwoman McCartney stated she 7

understood the fair and open proposal approach; but she thought it would incur increased costs. Chairman Bagoff concurred; he stated that in the interest of the Public, the Board would discuss the matter going forward; however, he wanted the Board to get something on the table. Councilwoman McCartney stated that the Township was not required to provide the Reexamination (Update) until 2020; the Township could budget the $30,000 over a three-year period. Chairman Bagoff requested that prior to its Saturday budget hearing; Mr. Grygiel and Mr. Dwyer provide the Council with the Board’s budget request of $30,000 for its Master Plan Reexamination. Councilwoman McCartney stated the Council’s next meeting was April 25, 2017. Chairman Bagoff motioned to approve the Resolution as amended to include a budget request of $30,000. The Board voted to on the adopting the amended Resolution as follows: Motion: Chairman Bagoff Second: Mr. Ghebremicael Cardoza: < Eben: Yes Ghebremicael: Yes Klein: Yes Keigher: Yes McCartney: Yes Trenk: - Wegner: Yes Weston: Yes Wilkes: Yes Bagoff: Yes Chairman Bagoff requested Mr. Grygiel would provide a more informed, itemized outline of the budget at the next Board meeting. Chairman Bagoff motioned to adjourn the meeting; Mr. Eben stated there were members of the Public present that may wish to speak. Chairman Bagoff stated the Public was queried on each Agenda item; he noted that Mr. Eben’s disagreement was on the record. MEETING ADJOURNED at approximately 8:43 P.M. Minutes adopted September 6, 2007 Robin Miller, Secretary Township of West Orange Planning Board THE NEXT REGULAR MEETING OF THE PLANNING BOARD WILL BE WEDNESDAY OCTOBER 4, 2017 AT 7:30 P.M. IN THE COUNCIL CHAMBER.