April 5, 2017

Chairman Bagoff stated the Board had originally discussed having a Subcommittee for the Reexamination of the Master Plan, as done in previous years. However, since there were now many new Board members who did not participate in the last Update, it was his thought that the entire Board should sit as the Reexamination Committee as opposed to a Subcommittee. Mr. Grygiel stated Municipal Land Use Law (MLUL) did not require the formation of a Subcommittee; State law dictated that the Planning Board was the entity required to adopt the Township’s Master Plan or Reexamination Report. He said for some topic(s), the Board might want to consider smaller Subcommittee(s). Mr. Weston stated he agreed with the Chairman; he asked for clarification regarding public noticing for working sessions. Mr. Dwyer stated that a gathering of five or more members must be noticed. Mr. Grygiel stated that subject to Township approval of project funding, he anticipated the process would take approximately six months to complete. Work would be done during regularly scheduled meetings, possibly a few special meetings, and other activities such as stakeholder interviews, meetings with Administration, Building and Planning Departments. His firm had been contracted to prepare the Township’s 2010 Reexamination Report. He gave a brief recapitulation of the process, which began in 2009; typically, firm consultants with one or two Board members conducted interviews outside the context of Board meetings. He suggested the Board consider the same formant. Daytime meetings would be held with the staff of Township departments/entities including Library, Engineering, Police, Fire, Board of Education, etc. The activity would be more information gathering than a full discussion; it would take two or three days to conduct the interviews during regular business hours. The interviewers would then report back to the full Board. Mr. Grygiel said for the 2010 Reexamination, his notes indicated the Board held at least three public meetings, (possibly more). He opined the Board was considering the process of the Reexamination out of order; as done previously, it was important to introduce the Master Plan Reexamination Report to the Public, explain what it was and what it entailed, and then let the Public speak with some additional ideas. He could also involve the Public by sharing information online. Later, a

ation Report to the Public, explain what it was and what it entailed, and then let the Public speak with some additional ideas. He could also involve the Public by sharing information online. Later, a less formal workshop meeting could be scheduled, maybe earlier in the evening or on a weekend, but by Public Notice. The workshop would allow the Public to look at maps, drawings, and get feedback without being sworn in. Lastly, a final formal meeting where the Report would be reviewed and the Public would be sworn in for the record. He restated it was typical to put information online so the Public could transmit comments by email. Mr. Grygiel confirmed that in order to begin the Reexamination, the Board must request funding for the Project from the Township. Chairman Bagoff stated that at its March meeting, the Board made a recommendation to send a letter to the Council stating they were going to proceed with a reexamination of the Master Plan under the guidance of Mr. Grygiel and request the Council fund the project. Councilwoman McCartney stated the Board had many resources it could utilize in gathering information; the Pedestrian Safety Advisory Board and Pleasantdale Civic Association had used students at Rutgers University, students at NJIT had worked on the Natural Resource Inventory for the City of Newark. The Board could also use students from Seton Hall, Montclair State and other universities. Mr. Eben stated the Board had to hire a firm to assist with the Reexamination; he asked if the Resolution was about the hiring. Chairman Bagoff stated the Resolution was to ask the Council for the funding to conduct the Reexamination; in the interim, the Board could independently hire a firm and wait for funding. Mr. Dwyer read the draft Resolution, (Attachment A). Chairman Bagoff asked the Board if they had any questions or comments on Resolution. Vice Chairman Klein asked if the Board would advertise for a consultant; Chairman Bagoff stated not at this time. The Board voted to adopt the Resolution as follows: