August 1, 2018

meetings to discuss the issues and recommend they address the matters internally. He opined it was a function of the Board to relay the issues to the private entities. Council President McCartney stated the rules reading storm water management had changed since the last Update; she wondered how private communities were updated regarding the information. Mr. Grygiel stated he had listed the potential stakeholders; the list included the various Township Departments, Commissions and Boards that were included in the last Update. He suggested the Board review the list to determine if any of the entities should be removed or modified, and also determine if any were missing. He stated there were many groups to meet with; he suggested that his firm schedule meetings for the Township entities during regular business hours, during a specific time slot, one after the other. The purpose of those meetings would be for his firm to listen and learn their concerns; ask for their guidance; and request they bring any pertinent information to the Board. His firm would subsequently report their findings to the Board. He stated it was important this first step in the process be done efficiently. Council President McCartney asked if a questionnaire for the stakeholders had been prepared. Mr. Grygiel stated a questionnaire had not yet been prepared; the process was just beginning. He stated that while some questions would be standard, most questions would focus on the individual stakeholder entity; there was not a standard questionnaire. Mr. Grygiel stated the process would last approximately seven to months, including several phases. He suggested the Board focus on the larger public meetings including a community “kickoff” meeting to be held near the start of the process to explain to the Public the purpose, scope and requirements of the Master Plan Reexamination and plan element updates; to describe the overall project timeline and opportunities for public involvement; and to solicit initial input from the Public. The next meeting would be an “Open House/Workshop” meeting, to be held a few months into the process. Members of the community would be given the Opportunity to comment on the draft plan concepts, with their comments taken into consideration in the preparation of the final document. Chairman Bagoff requested Mr. Grygiel choose a couple of dates either in late

comment on the draft plan concepts, with their comments taken into consideration in the preparation of the final document. Chairman Bagoff requested Mr. Grygiel choose a couple of dates either in late September or early October, and work with the Secretary to secure holding the meeting in the West Orange High School cafeteria. Mr. Grygiel suggested the final meeting, the formal Public Hearing, be scheduled for after the new year, this meeting would be held at the end of the process as required by the Municipal Land Use Law. Mr. Grygiel advised the Secretary would update the contact persons on the list of potential stakeholders. Mr. Trenk suggested that in light of the redevelopment project in the Central Avenue corridor, the stakeholder list include a member of the administration from the City of Orange and New Jersey Transit; as well as a representative of other adjoining municipalities. Vice Chairman Weston opined it was a good idea; however, the stakeholder list should concentrate on those within the Township borders; he did not consider outside