11-15 Exhibits to Resolution Awarding Contract for 911 System Maintenance and Repair.pdf

1.0 INFORMATION FOR BIDDERS 1.1 PURPOSE AND INTENT This Request for Proposal (RFP) is issued by the Purchase Bureau, Division of Purchase and Property, Department of the Treasury on behalf of the State of New Jersey. The purpose of this RFP is to solicit bid proposals from qualified contractors for the purchase and installation of new radio communication systems, as well as additions to, upgrades of, and maintenance and support of existing radio communication equipment & systems. Existing NJ State radio communication equipment and systems include, but are not necessarily limited to embedded equipment, components, accessories, and software from three (3) key manufacturers; Motorola Inc. (Motorola Solutions Inc.), Harris Corporation (formerly MACom/Tyco) and Kenwood U.S.A. Corp., To date the State and its cooperative partners have invested approximately $112mil in various equipment from these three key manufacturers. The approximate value of these contracts is as follows: Motorola, $110mil; Harris (MACom/Tyco) $1mil; and Kenwood, nearly three-quarters (3/4) of a million dollars. The intent of the State for the forseeable term of a contract resulting from this RFP is to: Maintain and support existing embedded equipment with original manufacturer’s, or manufacturer’s approved equivalent new and replacement equipment. The State’s intent to support existing embedded equipment includes additions to, upgrades of, and continued ongoing maintenance and support services for its key manufacturing brands; and encourages development and use of new interoperable technology compatable with the State’s embedded equipment and systems. Also included in this RFP are short range point to point communications links, enhanced in building coverage for radio, pager and cellular communication and 9-1-1 Telecommunications Equipment. The labor portion of this RFP is restricted to the installation of, or additions to and maintenance of existing communication equipment, systems and equipment housing facilities by the original supplier or authorized designee. Proposals for new systems shall have the installation costs factored into the total cost of the system. Contractors awarded contracts for equipment must be able to provide for installation and maintenance of the equipment. No contract awards will be made for labor and/or wiring only. In addition to the above, Batteries and

contracts for equipment must be able to provide for installation and maintenance of the equipment. No contract awards will be made for labor and/or wiring only. In addition to the above, Batteries and Chargers; Test Equipment; Carrying Cases and Headsets; Base Station Furniture and Consoles are included in this RFP. The expected services are described in RFP Section 3.0 (Scope of Work). The intent of this RFP is to award contracts to those responsible contractors whose bid proposals, conforming to this RFP are most advantageous to the State, price and other factors considered. Up to two (2) awards - per manufacturer’s brand (“brand”), and per category will be made by the State under this RFP and the State will make one (1) Primary contract award and one (1) Secondary contract award for each brand and category of equipment. The State, however, reserves the right to separately procure individual requirements that are the subject of the contract during the contract term, when deemed by the Director to be in the State’s best interest. The NJ Standard Terms and Conditions, Rev: 10/21/2011 ST&C will apply to all contracts or purchase agreements made with the State of New Jersey. These terms are in addition to the terms and conditions set forth in this RFP and should be read in conjunction with them unless the RFP specifically indicates otherwise. The State intends to extend the contract[s] awarded to the Purchase Bureau's cooperative purchasing partners. These partners include quasi-state agencies, counties, municipalities, 5