11-15 Exhibits to Resolution Awarding Contract for 911 System Maintenance and Repair.pdf

When a using agency selects an antenna, the successful contractor for the base station equipment will guarantee that the electrical and mechanical criteria of the installation meet TIA (Telecommunication Industry Association) requirements, and all local codes, and that all necessary permits are acquired. All heavy-duty mounting brackets support pipes, coaxial cable, weatherproofing, grounding and connectors are to be supplied as specified and/or recommended by the antenna manufacturer for heavy-duty service for these antennas. The antennas are to be suitably protected against lightning damage in accordance with established underwriters, and other industry standard procedures. This is to insure that all mechanical and electrical connections are to be compatible with one another so as to eliminate or reduce to the absolute minimum the possibility of galvanic corrosion between all metallic conductors and connectors. 3.3.6 ANTENNA PATTERN ADJUSTMENT In some cases, the agency-selected antenna may be of the type that may require adjustment from an omni directional pattern to a directional pattern, as the Using Agency needs dictate. It is, therefore, required of the Base Station installer to indicate an additional charge for this service, if applicable, on Schedule G of this RFP. 3.3.7 COMPONENTS It is the intent of the State to secure bids on standard items of equipment which can be properly maintained and serviced without the necessity of carrying expensive parts stock or being subject to the inconvenience of long periods of interrupted service due to lack of available parts. All replacement parts are to be marked and readily identified with the original manufacturer's (“OEM”) identification number and shipped by the Contractor to the Using Agency within a commercially reasonable period of time. All electronic components are to be obtainable as standard industry type units. If any component is re-identified with another designation exclusive to the communications equipment manufacturer, a complete cross-reference is to be supplied indicating the original manufacturer's part number and all performance parameters of the component in question. State Agencies require, in many instances, the ability to avail themselves of a statewide cadre of strategically located authorized repair stations that are aligned with the manufactured product they wish to purchase. The

e, in many instances, the ability to avail themselves of a statewide cadre of strategically located authorized repair stations that are aligned with the manufactured product they wish to purchase. The inability, in the State's judgment, for a contract vendor to provide this authorized repair service in a commercially reasonable and timely manner may result in the contractor not being awarded a purchase order even though his product is of a lower cost. The contractor must identify the number and location of its authorized repair centers for each equipment category proposed. In addition, the State or Using Agency reserves the right, and may require one or more Service Level Agreement(s) (“SLA”) for authorized repairs by the Contractor. 3.3.8 SAMPLE EQUIPMENT FOR TEST The contractor may be required to submit samples of the type of equipment they propose to furnish. If so notified by the State, the contractor shall deliver such samples to the Using Agency within seven days after the giving of such notice. When requested by the State and provided by the Contractor, sample equipment which requires installation or integration by an authorized or specialized technician shall be installed and demonstrated to the Using Agency by the Contractor or the Contractor’s authorized representative. The Contractor must assume all responsibility for the safeguard of sample equipment and provide all necessary operational training to the Using Agency. Such samples will then be removed by the Contractor following any Contractor-authorized functional demonstration or testing as requested by the State. The State makes no representation that sample equipment condition upon its return to the Contractor will be the same as when submitted, and the State assumes no responsibility for damage, thereto, whether through testing or otherwise. 17