11-15 Exhibits to Resolution Awarding Contract for 911 System Maintenance and Repair.pdf

a. Sales revenue reporting for the Annual Equipment Sales Spend Discount percent begins the first day of the contract and shall be reset to $0 each subsequent January 1st with exception to the first partial calendar year. b. During the first partial calendar year beginning on the contract effective date the Annual Equipment Sales Spend Discount percent for calendar year 2 shall be calculated by prorating the year to date (YTD) spend amount from the contract effective date through the end of the calendar year. Reporting Example: If the contract effective date is July 1 and the YTD equipment spend through 182 Days was $500,000 the calculation is $500,000 divided by 182 (days) times 365 = prorated spend of $1,002,747. E. A confirming letter shall be sent to the Contractor by the Purchase Bureau Buyer approving the Annual Equipment Sales Spend Discount percent and effective date. F. Beginning the annual effective date provided in the confirmation letter all invoices shall be based on Contractor quotations and shall reflect the new Annual Equipment Sales Spend Discount. See Schedule S to provide Annual Equipment Sales Spend Discount percent. 3.20 NEW TECHNOLOGY Contractors are encouraged to suggest innovative new services, systems and products to keep pace with technology and changes in the telecommunications industry. Contractors may propose any new service, system or product, which has come into standard production after contract award; have the same functional purpose and a demonstrable nexus to the services, systems and products offered under this contract. If the new product, system or services satisfies the aforementioned criterion the new service, system or product will be considered for addition to and/or replacement of the service, system or product offered under the contract. The Contractor must make a written request to the Purchase Bureau for the new service, system or product to be added to the contract. Such written request must include the specifications for the new service, system or product evidencing that the new system, service or product serves the same functional purpose and has a direct nexus to the service under contract. All proposed additions or

, system or product evidencing that the new system, service or product serves the same functional purpose and has a direct nexus to the service under contract. All proposed additions or replacements are subject to a review and written acceptance by the Director, Division of Purchase and Property. The sale of the new service, system or product accepted in writing by the Director shall be governed by the terms of the contract, including price. The aggregate price of all new services, systems or products must be equal to or less than the existing contracted service or have a demonstrable cost savings of other resources within one (1) year of use. No product, system or service will be added to this contract if the new functionality offered by a Contractor is available or more appropriately provided under any other existing State contract. Upon approval from the Purchase Bureau of any new technology additions to the contract, the Contractor shall provide two (2) new dated CD ROM copies of the contract with the additions included 3.20.1 ADDITIONS, SUBSTITUTIONS, DELETIONS The Contractor may substitute or add products during the term of the contract provided that they are the same brands as originally awarded and serve the same comparable functions as the product they replace. If an additional or substitute / replacement item is requested by a Contractor for inclusion in its contract after the contract award and before providing a quote or offering the subject item for sale under its contract; additions, substitutions and/or deletions may be allowed under the following conditions: 34