11-15 Exhibits to Resolution Awarding Contract for 911 System Maintenance and Repair.pdf

items with, or sold to any Using Agency. Only those products for which the State Purchase Bureau has received the applicable catalog and price list, and awarded a contract as a result of this RFP may be offered for purchase, or purchased by a Using Agency during the contract period. For price evaluation purposes only, bidders will be ranked according to the total discount percentage proposed for each Equipment Category. Discount pricing must be identified on the Excel® Price Sheet accompanying this RFP and must be based on, and will be evaluated against, the OEM's price list. The bidder offering the highest discount for a specific Equipment Category will receive an additional ten (10) points which will be applied solely to its pricing score. Only one bidder per Equipment Category will be ranked as offering the highest discount in a specific Equipment Category. 6.7.3 PROPOSAL DISCREPANCIES In evaluating proposals, discrepancies between words and figures will be resolved in favor of words. Discrepancies between unit prices and totals of unit prices will be resolved in favor of unit prices. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated total of multiplied unit prices and units of work and the actual total will be resolved in favor of the actual total. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum of the column of figures. 6.7.4 EVALUATION OF THE PROPOSALS After the Evaluation Committee completes its evaluation, it recommends to the Director for award the responsible bidder(s) whose proposal, conforming to this RFP, is most advantageous to the State, price and other factors considered. The Evaluation Committee considers and assesses technical criteria, price, and other factors during the evaluation process and makes a recommendation to the Director. The Director may accept, reject or modify the recommendation of the Evaluation Committee. Whether or not there has been a negotiation process as outlined in Section 6.8 below, the Director reserves the right to negotiate price reductions with the selected bidder. 6.8 NEGOTIATION AND BEST AND FINAL OFFER (BAFO) After evaluating proposals, the Division may enter into negotiations with one bidder or multiple bidders.

e price reductions with the selected bidder. 6.8 NEGOTIATION AND BEST AND FINAL OFFER (BAFO) After evaluating proposals, the Division may enter into negotiations with one bidder or multiple bidders. The primary purpose of negotiations is to maximize the State’s ability to obtain the best value based on the mandatory requirements, evaluation criteria, and cost. Multiple rounds of negotiations may be conducted with one bidder or multiple bidders. Negotiations will be structured by the Division to safeguard information and ensure that all bidders are treated fairly. Similarly, the Division may invite one bidder or multiple bidders to submit a best and final offer (BAFO). Said invitation will establish the time and place for submission of the BAFO. Any BAFO that is not equal to or lower in price than the pricing offered in the bidder’s original proposal will be rejected as non-responsive and the State will revert to consideration and evaluation of the bidder's original pricing. If required, after review of the BAFO(s), clarification may be sought from the bidder(s). The Division may conduct more than one round of negotiation and/or BAFO in order to attain the best value for the State. After evaluation of proposals and as applicable, negotiation(s) and/or BAFO(s), the Division will recommend, to the Director, the responsible bidder(s) whose proposal(s), conforming to the 59