20-15.pdf

20-15 January 6, 2015 RESOLUTION WHEREAS, on May 29, 2014 the Township of West Orange advertised for bids for the project entitled “Moore Terrace Roadway Improvements”, prepared by Suburban Consulting Engineers, 100 Valley Road, Suite 202, Mt. Arlington, New Jersey for the Township; and WHEREAS, on June 5, 2014 the Township received three (3) bids for this project; and WHEREAS, on June 14, 2014 the Township Council by Resolution No. 127-14 awarded a contract to the lowest responsive bidder, A & J Contractors Group, 105 Federal Road, Monroe Township, New Jersey in the amount of $560,856.00 which was $158,828.50 lower than the second responsive bidder Hoer Excavating and Construction of Hopatcong, New Jersey; and WHEREAS, this project was funded in the 2014 Capital Budget; and WHEREAS, the bid and contract were based on unit prices; and WHEREAS, A & J Contractors Group, Inc. proceeded with the improvements associated with this project; and WHEREAS, by August 9, 2014 the contractor completed all the improvements except for milling the existing asphalt pavement over a concrete base to remain, placing a pavement fabric over the joints in the existing concrete pavement to remain, placing an asphalt leveling course and placing an asphalt surface course over the entire length of the project; and WHEREAS, through August 9, 2014 the value of the work completed to that date was $423,902.60; and WHEREAS, the Municipal Engineer anticipated the remaining work would be completed for less than the $137,000 which was unexpended as of August 9, 2014; and WHEREAS, when work continued in mid-November 2014, during the milling process on November 19, it was determined more asphalt existed over the existing concrete base to remain than anticipated which would require additional asphalt leveling the following day, November 20, to construct the road to its final design grade once the pavement fabric was placed over the pavement joints in the concrete base pavement to remain; and

WHEREAS, the additional asphalt pavement leveling was placed at a cost of $22,941.00 which together with the milling, fabric placement, contracted leveling course and the final pavement course brought the total project cost to $583,172.60 or $22,316.60 more than the authorized contract amount of $560,856.00; and WHEREAS, these additional costs were due on to the unanticipated field conditions that caused an increase in the amount of asphalt leveling used on this project; and WHEREAS, by letter dated December 29, 2014, the Municipal Engineer has recommended approval of Change Order No. 1 and Final for the contract Moore Terrace Roadway and Sanitary Sewer Improvement with A & J Contractors Group, Inc. in the amount of $22,316.60 or a 3.98 percent increase in the cost of the project; and WHEREAS, sufficient funds exist for this project; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that Change Order No. 1 and final which is an increase of $22,316.60 from the original Contract amount of $560,856.00 for the project “Moore Terrace Roadway and Sanitary Sewer Improvements” to $583,172.60 or a 3.98 percent increase from the original Contract amount is hereby approved. Karen J. Carnevale, Municipal Clerk Jerry Guarino, Council President Adopted: January 6, 2015 I hereby certify funds available from: Account No. 03-2407-14-0060-00 2014 Street Resurfacing John Gross, Chief Financial Officer