16-19 Authorizing Retention of Arcari and Iovino Architects for Possible Library Relocation.pdf

16-19 January 8, 2019 RESOLUTION WHEREAS, on November 27, 2018, the Township Council adopted Resolution 266-18 which authorized the Township of West Orange Planning Board to undertaking a preliminary investigation as to whether the property at Block 68, Lot 1 (the “Property”) meets the criteria of an area in need of redevelopment; and WHEREAS, the Property specifically includes the West Orange Public Library (the “Library”); and WHEREAS, the Township seeks to explore the possibility of relocating the Library to another location, including possibly moving the Library to 10 Rooney Circle; and WHEREAS, the Township is working closely with the West Orange Public Library including its Board of Trustees and Executive Director in order to evaluate the feasibility of all options; and WHEREAS, the Township requires the assistance of an architectural firm to determine the feasibility of relocating the Library to the 10 Rooney Circle location; and WHEREAS, on November 7, 2017, the voters of New Jersey approved the New Jersey Library Construction Bond Act which will provide a fund of $125 million for public library construction which is scheduled to announce a competitive grant program in Spring 2019 which the Township may be eligible to seek with a one to one match; and WHEREAS, Arcari and Iovino Architects, PC with offices at One Katherine Street in Little Ferry, NJ 07643 (“Arcari + Iovino”) has provided a professional services proposal, annexed hereto as Exhibit “A” (the “Proposal”) whereby Arcari + Iovino will review the existing building layout and measurements at 10 Rooney Circle to identify a practical configuration for the needed library space; and

WHEREAS, Arcari + Iovino will also prepare drawings depicting the conceptual floor plan of the proposed space and will prepare a report within thirty (30) days of authorization to proceed; and WHEREAS, the Proposal provides that Arcari + Iovino will perform these services at a flat rate of $12,700 which falls below the bid threshold alleviating the requirement to publicly bid the proposed professional services contract and is otherwise exempt under Professional Services exemption of the Local Public Contracts Law. NOW, BE IT HEREBY RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that the Township is authorized to retain Arcari + Iovino pursuant to the Proposal annexed hereto as Exhibit “A;” and be it further RESOLVED, that the Mayor is authorized to execute any formal Agreement, if any, to finalize the retention of Arcari + Iovino pursuant to the Proposal. Karen J. Carnevale, R.M.C. Jerry Guarino Municipal Clerk Council President I hereby certify funds are available from: Account No. John Gross Chief Financial Officer 4823-6747-2516, v. 1