21-21 - Interlocal Services Agreement - Township and Dover Town re Financial Services.pdf

2 4818-9993-4680, v. 1 Section 2. The Township will provide its Certified Municipal Finance Official and Chief Financial Officer to Dover for appointment as the Dover Chief Financial Officer/Treasurer to administer the responsibilities for Dover as specified in N.J.S.A. 40A:9-140.10 and Dover Code §2-14 to 15 through remote, virtual, or onsite means. Section 3. The Work, as specified in Section 4 herein, will be performed by the Dover Finance Office staff as managed by the Chief Financial Officer and other professionals, such as Bond Counsel, Finance Advisors, Auditor, Budget Consultant, Forensic Auditor, and others. The Finance Office staff shall include, at the minimum, one (1) Assistant Finance Officer/Treasurer, one (1) Administrative Payroll Clerk and one (1) Accounts Payable Clerk. In the event an employee who holds any of those titles shall no longer be in the employ of Dover, Dover shall make every effort to fill the position as quickly as possible. While the search is active, Dover shall neither be required to hire an “interim” but may do so at its discretion. Dover shall not be deemed in breach of this provision in the event an employee leaves employment with Dover, provided that Dover is seeking a replacement in good faith. Section 4. The Work to be performed by the Chief Financial Officer shall include the management of the Finance Department to accomplish the objectives specified in N.J.S.A. 40A:9- 140.10 and Dover Code §2-14 to 15. The Chief Financial officer will also provide the necessary data, review for accuracy and execute statutory documents prepared by other professionals such as the Annual Finance Statement, Annual Debt Statement, Annual Municipal Budget Document, Annual Audit and others. Section 5. Should Dover request work outside the scope of this agreement from the Chief Financial Officer provided by the Township, Dover shall contract directly with Chief Financial Officer for such work. Section 6. The Township and Dover agree to investigate further areas of cooperation to expand shared services for additional budgetary savings for both the Township and Dover. The parties will give serious consideration to submitting applications to the newly revived Local Efficiency Achievement Program (LEAP) grants due by February 26, 2021. Challenge Grants for investigating sharing other municipal processes (such as the Finance, Purchasing,

to the newly revived Local Efficiency Achievement Program (LEAP) grants due by February 26, 2021. Challenge Grants for investigating sharing other municipal processes (such as the Finance, Purchasing, Health, Tax Collection or other Departments) and Implementation Grants to fund coordination of systems facilitating savings will be considered by the parties. Section 7. The parties agree this is an exclusive service agreement. The Chief Financial Officer may not provide similar services to municipal entities that are not a part of this Agreement without the express written approval of the parties. Section 8. This Agreement is intended to incorporate the entire Agreement of the parties relating to the subject matter hereof. There are no prior or contemporaneous agreements, written or oral, which relate to the subject matter hereof, or which modify any of the terms of this writing. This writing supersedes all prior negotiations or agreements. This Agreement may not be modified, amended or changed in any respect except in writing signed by both parties and approved by the respective governing bodies of both parties.