125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

estimate to NJDOT-Local Aid Office for their review and approval. Prepares a package of documents to be included with the advertisement for the firms responding to the solicitation for preparation of expressions of interest and technical proposals. These documents must be approved by NJDOT-Local Aid prior to advertisement. • The approved detailed RFP. • An estimated project schedule including the milestones. • The evaluation form that includes the weighted evaluation factors and their relative importance. • A cover letter containing instructions for submitting proposals including the time and place for submission of the proposals, the cost proposal and the DBE requirements. The requirement that the technical Proposal and Cost Proposal are to be submitted in separate sealed envelopes will be clearly stated in the RFP. 3.2 Advertisement for Design Services The Township of West Orange advertises for expressions of interest and technical proposals. The advertisement is placed in at least two legal newspapers (1 local and 1 regional), for three consecutive weeks. The Township of West Orange will provide at least 14 working days after the last advertisement for the Consultant to respond to the solicitation. A copy of the advertisement and dates will be filed at the Township’s offices unless requested by the Local Aid District Office 3.3 Evaluation of the Proposals and Consultant Selection The Township of West Orange receives the proposals at the designated time and place. A separate sealed cost proposal is submitted as part of the proposal. Proposals are evaluated and ranked independently by members of the Consultant Selection Committee. The consultant Selection Committee shall consist of at least three individuals including representatives the Township of West Orange, All submitted proposals must be evaluated and ranked according to the evaluation criteria and scoring process outline in the RFP. (Proposal Rating Guide is in Appendix C of this document) The members of the Consultant Selection Committee meet to discuss the rankings and, if necessary, ask the top ranked Consultants to make an oral presentation. The top ranked Consultant is selected, and their cost proposal is

tant Selection Committee meet to discuss the rankings and, if necessary, ask the top ranked Consultants to make an oral presentation. The top ranked Consultant is selected, and their cost proposal is opened. 3.4 Negotiations The Township of West Orange negotiates the Man-hours with the selected Consultant. The Township of West Orange’s cost estimate that was prepared prior to the RFP is used as the basis for the negotiation to arrive at a fair and reasonable compensation for the solicited services. Only work included in the original advertised scope of services are incorporated into the Procedure for Administration and Inspection of Federal Aid Highway Projects Page 10