125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

contract. The allowable costs include the direct costs associated with the specific of the contract as well as overhead costs. Only NJDOT approved overhead rates are used. The approved overhead rate is to be used for the estimating, negotiating and making payment on the contract. If a satisfactory negotiation cannot be reached with the number one Firm, then cost proposal of number two Firm will be opened. All other Cost Proposals are returned unopened after a successful negotiation process. 3.5 Project Design Authorization The RC/PM submits the documentation of the Consultant selection process to NJDOT- Local Aid District Office for approval after the selection of the Consultant and cost proposal negotiation. After written authorization from NJDOT- Local Aid Office, the Township of West Orange executes a contract with the Consultant for the amount authorized. 3.6 Award of Design Contract The RC/PM recommends to the Township of West Orange Business Administrator/Governing Body, the award of contract for the negotiated cost. After review and comments, the Business Administrator approves the recommendation to the Municipal Council to approve by Resolution. The Township of West Orange Counsel's Office prepares a Contract for execution by the Consultant. 3.7 Federal Agreement for Design Services In order to receive federal-aid funds for a project, the Township of West Orange executes a project specific Federal Aid Agreement (FAA) with NJDOT. NJDOT-Local Aid prepares and submits to the Township of West Orange a Federal Aid Agreement, a cost reimbursement agreement between the Township of West Orange and NJDOT, Division of Local Aid and Economic Development for the Township of West Orange signatures. Four(4) copies of the originally signed Agreement along with four(4) copies of the originally signed Resolution are returned to NJDOT-Local Aid Office for execution by the Department. NJDOT-Local Aid Office returns one copy of Executed Federal Aid Agreement to the Township of West Orange. No work can be done until this agreement is fully executed 3.8 Consultant Contract Administration The consultant under the supervision of the RC/PM prepares documents for the appropriate design phase. This may include such documents as the preliminary plans, specifications, and engineer’s estimate (PS&E). The RC/PM reviews the documents produced in each design

ents for the appropriate design phase. This may include such documents as the preliminary plans, specifications, and engineer’s estimate (PS&E). The RC/PM reviews the documents produced in each design phase and provides comments to the consultant. The consultant revises the documents and submits all revisions back to the Township of West Orange for record; copies of the submittals are submitted to NJDOT- Procedure for Administration and Inspection of Federal Aid Highway Projects Page 11