125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

WEST ORANGE MAY NOT AWARD A CONTRACT PRIOR TO THE DEPARTMENT’S APPROVAL AS PER SECTION 102.15 “DISQUALIFICATION OF BIDDERS” IN THE PROJECT SPECIFICATIONS CONSISTENT WITH THE FOLLOWING: • Failure to submit CR-266 completed and signed with CR-273, applicable CR-272 and CR-274 signed and completed at the time of bid or within 5 days after bid opening will be considered as non responsive bid, and bid will be rejected. No corrections or editing will be allowed after the forms are submitted. • If the submitted CR-266 form does not meet the contract DBE goal, the bidder must submit at the time of bid or within 5 days after bid opening documentation of “good faith effort”. Submittal of such information does not imply NJDOT Division of Civil Rights & Affirmative Action (DCR/AA) approval. The Department’s DCR/AA has sole authority to deterimine whether the contractor is meeting the contract DBE goal or made adequate good faith efforts to do so. Award of Contract • West Orange will award the construction contract within 4 months of the date of the authorization to advertise notification from NJDOT Local Aid. West Orange understands that failure to award construction within 4 months of NJDOT’s letter may result in the withdrawal of funding. Withdrawal of funds may require the project to be reprogrammed by the MPO and rescheduled for approvals in the Transportation Improvement Program (TIP) and Statewide Transportation Improvement Program (STIP) and reauthorization of funds by FHWA. This could result in significant project delays. • Upon award of construction contract, West Orange will submit the following to NJDOT Local for the concurrence in the award of construction contract: • Certified copy of the bid summary • Original resolution of award • Bid analysis* • Affidavits of advertisements • Written verification that the contractor and/or subcontractors are not on the debarred list • Record of Bid opening • Copy of Construction Contract Award Letter • Letter identifying West Orange’s Responsible Charge for the Project • The Township may jeopardize the

• Record of Bid opening • Copy of Construction Contract Award Letter • Letter identifying West Orange’s Responsible Charge for the Project • The Township may jeopardize the Federal Funds if the Township enters contract with prime contractor without Award Concurrence from Local Aid or without the approval of Civil Rights. • If the bids are rejected for any reason, NJDOT Local Aid will be notified in writing before readvertising. A written justification for the denial will also be submitted. Procedure for Administration and Inspection of Federal Aid Highway Projects Page 18