125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

Table of Contents Section Title Page 1.0 Introduction 4 2.0 Administrative Responsibilities Township of West Orange 4-5 for Federal Aid Projects 3.0 Procurement of Professional Services Consultant Selection 6 3.1 Request for Proposal 6-10 3.2 Advertisement 10 3.3 Evaluation of Proposal and Consultant Selection 10 3.4 Negotiation 10-11 3.5 Project Authorization 11 3.6 Award of Contract 11 3.7 Federal Agreement 11 3.8 Contract Administration 11-12 3.9 Consultant Monitoring 12-13 4.0 Consultant Evaluation 14 5.0 Procurement of Construction Services/Award of 14-19 Construction Contract 6.0 Construction Project Management 20 6.1 Responsible Charge/Project Manager/RC/PM 20-21 6.2 Construction Inspection 21-24 6.3 Payment Procedure 24-27 6.4 Chief Financial Officer Certification 27-28 6.5 Source of Documentation 28-29 6.6 Buy America 29 6.7 DBE/Trainee Compliance 29-30 6.8 Contract Changes, Project Schedule, Contract Completion 30-31 6.9 Field Orders

29-30 6.8 Contract Changes, Project Schedule, Contract Completion 30-31 6.9 Field Orders 31-32 7.0 Contract Completion Date 32-33 7.1 Change Order Protests/Disputed work 33-34 Appendices 35 Appendix A West Orange Organization Charts Appendix B Sample RFP Appendix C Consultant Proposal Evaluation Forms & Guides (Design & CM/CI) Appendix D Consultant Contract Performance Rating Forms (Design & CM/CI) Appendix E Sample Field Order Form Appendix F Sample Professional Services Agreement Appendix G Title VI Policy Statement Procedure for Administration and Inspection of Federal Aid Highway Projects Page 2