125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

e. Reviews financial processes, transactions and documentation to ensure that safeguards are in place to eliminate the possibility of fraud, waste and abuse and for accuracy and compliance with the plans and specifications. f. Directs project staff, Township of West Orange or consultant, to carry out project administration and contract oversight, in all aspects including prop er documentation in regarding records and daily entries. g. Ensures that the project receives adequate supervision and inspection to ensure that work is accomplished in conformance with approved plans and specifications. h. Ensures Source Documents related to material testing, material certifications, daily inspection report, DBE participation, project completion, project schedules and Buy America certifications to be strictly controlled by the Resident Engineer (retained consultant) under direct supervision of the RC/PM to ensure that all records are properly maintained. i. Verify that the Form CR-266 has been approved by Civil Rights prior to Award of Contract. j. Ensure that prime contractor is not executing pay items designated for DBE Subcontractor, as approved by Civil Rights. k. Follow Civil Rights process for changing, replacing, substituting and omitting a DBE from the Project. 6.2 Construction Inspection Title 23 CFR 635.123 requires projects receive adequate supervision and detailed construction inspection to ensure construction is completed in conformance with the approved plans and specifications. All activities delineated in this Section are to be done by the consultant selected for Construction Inspection Services as Resident Engineer/Inspectors, under the supervision of the RC/PM, who will request revisions or additional information as needed. The Construction Inspection provider is required to ensure that the project is in compliance with all Federal Regulations during the life cycle of the project. The penalty, in dollar amount, imposed by NJDOT or FHWA for any loss of revenue due to lack of vigilance will be recovered from Construction Inspection Firm. This provision will be included in the Construction Inspection Contract. The Township of West Orange procures Consultant for Engineering Inspection Services which

d from Construction Inspection Firm. This provision will be included in the Construction Inspection Contract. The Township of West Orange procures Consultant for Engineering Inspection Services which in conjunction with the RC/PM will oversee the construction and to ensure construction is completed in conformance with the approved plans and specifications. Following the preconstruction meeting, the Contractor must agree to commence work on a date to be specified in a written “Notice to Proceed” by the RC/PM and fully complete the project within the specified calendar days in the contract documents. Procedure for Administration and Inspection of Federal Aid Highway Projects Page 21