125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

Attendees of the pre-construction meeting will be the RC/PM, Contractor, construction inspection consultant, the design consultant, police, utility companies, local representatives, and NJDOT- Local Aid Office, and NJDOT Civil Rights. The following items will be included in the pre- construction meeting agenda: a. Project Description b. Key personnel c. Construction schedule d. Utilities, e. Maintenance and protection of traffic f. Sub contactors g. Items of Construction h. Progress meetings frequency i. Material Questionnaire j. Change Orders k. Material sampling requirements l. Certificates of compliance for all materials m. Buy America requirement n. DBE goal and requirements o. Trainee Goals & Requirements (if Applicable) p. Title VI and Sexual Harassment Policies (Posted at Project Site) q. NJDOT Policy and Procedure No: 013.00 DC-18 A (APPROVAL TO SUBLET). r. Invoicing s. All other federal guidelines and requirements t. Final inspections A NJDOT representative will discuss the Federal Project Requirements and will describe their role of routine check for compliance, additional federal forms will be provided to Contractor. No construction work shall be allowed on the project before the Federal Aid agreement is executed between the NJDOT and the Township of West Orange, a pre-construction meeting is held, the progress schedule is approved, the field office has been established, and the right-of-way limits, limits of the construction, environmentally restricted areas have been laid out and all environmental agencies that issued permits have been notified. The resident Engineer under the supervision of RC/PM, will schedule, create agenda, maintains notes and records all related to progress meetings. Progress meetings will be arranged as often as necessary. Resident Engineer reviews all the items submitted by the Contractor such as but not limited to material questionnaire (DC-2891), list of Sub-contractors, affirmative action plan, list of DBE Firms, project work schedule, list of the emergency contact telephone number, material certifications, list of suppliers and mix design reports. The Township of West Orange, in

tion plan, list of DBE Firms, project work schedule, list of the emergency contact telephone number, material certifications, list of suppliers and mix design reports. The Township of West Orange, in executing the inspection of the project, will use the 2019 NJDOT Standard Specifications, the approved project Supplementary Specifications, NJDOT Standard Roadway Construction, Traffic Control and Bridge Construction Details, MUTCD and the project plans. The field inspection team will accurately maintain records during construction including daily inspection reports, engineer’s diary, material delivery tickets, material certifications, material questionnaires DBE requirements, material testing results and Buy Procedure for Administration and Inspection of Federal Aid Highway Projects Page 22