125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

The RC/PM submits to NJDOT the following documents monthly: a. Form DC-126 - Wage Rate Inspection b. Form DC-127- Monthly Summary of Contractors Payrolls c. Form 347 Statement of Compliance and Certified Payrolls d. Form CR-267 -Monthly Report, DBE Utilization e. Proof of payment to all subcontractors (DL-72) f. Cancelled checks as proof of payment for DBE subcontractors The RC/PM ensures that the Contractor and his sub-Contractors submit CC-257 electronically each month. Copies shall be submitted to NJDOT Local Aid Office with each payment vo ucher. 6.3 Payment Procedure Project Billing • West Orange will provide NJDOT Local Aid with an initial billing (payment voucher) for the construction project no later than 3 months after NJDOT has concurred in the award of the construction contract. NJDOT may receive subsequent billings (payment vouchers) on a monthly basis after the initial billing but no later than 3 months thereafter as stipulated in the project agreement. West Orange understands that failure to meet the billing requirements may result in the restriction of authorization of any future FWHA f unding until such time as progress on timely billings is demonstrated. • The project will be considered “Inactive” if West Orange fails to submit an invoice within the durations described in 23 CFR 630.106. It is West Orange’s responsibility to ensure that the federal funding is not jeopardized for this project due to an “Inactive” project status. The Contractor submits request for payments to Resident Engineer who verifies the work and quantities. The RC/PM reviews them for completeness. The monthly payment estimates are prepared based on the field measured quantities recorded in the daily inspection reports, and the summary of the pay item sheets, and include payments for the quantities of work that have been fully completed and are acceptable to the Resident Engineer and RC/PM. The RC/PM verifies bid unit prices and calculation of payment amount. The RC/PM verifies Contractor submission of certified payroll, DBE utilization report (if applicable), monthly utilization report, and training report (if applicable) and notifies the Contractor if any additional information

actor submission of certified payroll, DBE utilization report (if applicable), monthly utilization report, and training report (if applicable) and notifies the Contractor if any additional information is needed. The RC/PM stamps the invoice with the date it was received. The RC/PM has 10 days to review the invoice. If prompt payment is applicable, the Township of West Orange shall make payment to vendors on or before sixty (60) calendar days from the date on which the properly executed Payment Voucher was received, or the receipt of goods or services, whichever is later. Procedure for Administration and Inspection of Federal Aid Highway Projects Page 24