125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

met at the time of project completion. Under the supervision of the RC/PM, the Resident Engineer is responsible and maintains a separate file for: a. Verification of Recommendation to Award memorandum and the schedule of Participation DBE Form CR-266, to determine status of Sub-contractors to monitor for compliance. b. During the course of the Contract, monitors true participation by comparing DBE goal commitments against Request for Approval to Submit Form DC-18; also, cross check the daily reports with each affected Form DC-18, the Recommendation to Award and the Utilization of DBE/SBE Monthly Report Form CR-267. c. Ensure all DBEs are performing Commercial Useful Function (CUF) Reviews. d. Uses the Daily Work Report to document on-site monitoring of stipulated DBE work items and Contractor performing the work under to ensure compliance. e. Notifies the RC/PM and the Contractor in writing of any violations and will direct the Contractor to comply with the requirements. Revisions to the approved DBE program can be made only upon the Contractor submittal of the revised Form CR-266F. The resident Engineer must follow-up promptly to ensure timely solution. f. For any DBE/ESBE goal commitments, outlined in the Specifications, which are not fulfilled, the contactor must promptly submit supporting adequate Good Faith Effort with Form CR-268, this will be reviewed by RC/PM and recommended documentation for approval and sent to NJDOT-Local Aid Office. Changes to DBE compliance must be approved by NJDOT Office of Civil Rights. g. Executed sub contracts h. DC-18’s, cancelled checks showing payment to sub-contractors – copies of front and back of check to be provided i. DC 18s must be provided to NJDOT Local Aid before subcontractors begin work. j. RC/PM monitors Trainee goal Requirements (If Trainees are Required) through on-site monitoring (DC-29A Daily Inspector’s

ubcontractors begin work. j. RC/PM monitors Trainee goal Requirements (If Trainees are Required) through on-site monitoring (DC-29A Daily Inspector’s Report/or DC-144 or Local Form will be used to monitor the performance of the Trainees). Evidence of Contractor’s Trainee compliance must be maintained throughout contract. k. Township will have Contractor provide and maintain Apprentice/Trainee Approval Memorandum Part "A", Biweekly Training Reports, Contractor's 1409 Quarterly Training Reports, and Training Certificate for each Trainee candidate assigned to project. 6.8 Contract Changes, Project Schedule, Contract Completion Contract Changes/Change Orders Changes in the plans and specifications, and extra work (if necessary) are to be done in accordance with the requirements of NJDOT Standard Specifications, Section 104.03 and Title 23 CFR 635.120 and the procedure outlined below. Procedure for Administration and Inspection of Federal Aid Highway Projects Page 30