125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

3. Procurement of Professional Services – Consultant Selection (For Design & Construction Management/Construction Inspection) This section covers the procurement and administration of professional services and consultant selection for federally funded projects. The Township of West Orange retains consultant services to provide the following tasks, including but not limited to environmental, surveying, engineering design, right-of-way, geotechnical, landscape design, construction management and inspection services, material testing. Consultant services funded wholly or partially with FHWA funds are procured and administered by the Township of West Orange in accordance with 49 CFR – Part 18 – Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. All contracts for engineering and designs services related to construction projects will comply with the requirements of 23 U.S.C 112 and 23 CFR 172. For competitive negotiation/qualification-based Consultant selections, the Township of West Orange must follow the requirements defined by the Brooks Act 40 U.S.C., and the procedure listed below: 3.1 Request for Proposal (RFP) – Competitive Negotiation/Qualification for Design & Construction Management/Construction Inspection Contracts: DESIGN: The Township of West Orange will administer and oversee the procurement of professional services by preparing an RFP for Design Services, approved by NJDOT, which includes, but is not limited to the following requirements. Please note this section outlines the tasks and deliverables for three phases of the NJDOT design process. All phases may not be necessary for each project For each design phase the Township of West Orange shall prepare a detailed scope of work that includes the following, as a minimum: i.Description of the project location and existing conditions ii. Description of the proposed improvement iii.Location Map iv. A list of the tasks to be included in the project, and a description of the work (Scope of Work (SOW)) to be performed for each of the tasks Estimated project schedule by tasks using the critical path method as per NJDOT requirements. v. Method of payment of Township of West Orange uses Cost Plus Fixed Fee. vi. This

hedule by tasks using the critical path method as per NJDOT requirements. v. Method of payment of Township of West Orange uses Cost Plus Fixed Fee. vi. This method of payment reimburses the Consultant for its direct and indirect costs (salary, overhead, direct expenses) in addition to a negotiated amount as a fixed fee. The fixed fee rate will be calculated in accordance with NJDOT methodology. Compensation including statements of, but not limited to, the following: Procedure for Administration and Inspection of Federal Aid Highway Projects Page 6