125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

SAMPLE TOWNSHIP OF WEST ORANGE CONTRACT The TOWNSHIP OF WEST ORANGE’s responsible charge is responsible for receiving the Buy America certification at time of delivery and prior to the steel or iron product being incorporated into the project. The Buy America certification must be current, signed, and dated and be specific to the materials. DBE Compliance - Title 49 CFR 26 requires that Disadvantaged Business Enterprises (DBE’s) have an equal opportunity to receive and participated in federal-aid assisted construction contracts. TOWNSHIP OF WEST ORANGE will award federal-aid contracts to only those bidders who make a good faith effort to meet the DBE goals established by NJDOT’s Civil Rights Contract Compliance Unit. TOWNSHIP OF WEST ORANGE will continuously monitor DBE participation as the project progresses and is responsible for ensuring the contract goals will be met at the time of project completion. TOWNSHIP OF WEST ORANGE’s responsibilities include: 1. Verification of Recommendation to Award memorandum and For CR-266F, “Schedule of DBE/ESBE Participation (former “Form A”) to determine status of the subcontractors to monitor DBE/ESBE compliance. 2. Monitor participation by comparing contracts DBE/ESBE/SBE goal commitments against each Form DC-18 “Request for Approval to sublet”. Cross check the Daily Work Reports with each affected Form-18, the Recommendation to Award, and the From CR-267, Monthly Report of Utilization of ESBE/DBE or SBE. 3. Utilize Daily Work Report to document on-site monitoring of stipulated DBE work items and contractor performing the work to insure compliance. 4. The person in responsible charge must be made aware of non-compliance issues and direct the contractor in writing to comply with these requirements. Revisions can only be made to the approved DBE/ESBE/SBE program upon submission of a review Form CR 266 by the contractor and review and approval by NJDOT. 5. Any DBE/ESBE/SBE goal commitments not fulfilled must be supported by Good Faith Effort documentation and reviewed and approved by NJDOT based on the guidance set forth in 49 CFR 26 Appendix A. Schedules - Review the progress schedule prepared by the contractor and consult with Engineer concerning acceptability. Meetings - Attend meetings with the contractor such as preconstruction conferences, progress meetings, job

le prepared by the contractor and consult with Engineer concerning acceptability. Meetings - Attend meetings with the contractor such as preconstruction conferences, progress meetings, job conferences and other project related meetings, and prepare and circulate the minutes thereof. Liaison - The RE shall serve as the Engineer’s liaison with the contractor working principally with the contractor’s superintendent and the RE shall assist in understanding the contract documents. The RE shall also assist the Engineer in serving as the TOWNSHIP OF WEST ORANGE’s liaison with the contractor. In addition, the RE shall assist in obtaining additional details or information from the TOWNSHIP OF WEST ORANGE when required for proper execution of the work. Existing Conditions DVD Movie - The RE is to direct the contractor to immediately, and before any construction work begins, have made a professional Pre-construction DVD movie of the entire existing conditions of the work area and the immediate area along the sides of Page 6