125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

• Allowable costs include those directly associated with the specific contract as well as overhead costs, also known as their indirect cost rate. • This project is federally funded and requires that consultant contracts be compliant with 48 CFR 31 – Contract Cost Principles Under the Federal Acquisition Regulations (FAR). This federally funded project has NJDOT oversight, and to ensure the consultant contract is compliant with FAR cost principles when using federal‐ aid funds, only NJDOT approved overhead rates will be used. Consultants that do not have approved NJDOT overhead rates must be approved in accordance with NJDOT Procurement policies. • The NJDOT approved overhead rate will be used for the purpose of estimating, negotiating, and making payment on the contract. – will be used in developing the cost estimate • The method of payment will be the Cost-Plus Fixed Fee. vii. Creation of a Proposal Checklist including but not limited to: • Copies of DBE certifications • Proof of NJDOT approved overhead rates • New Jersey Business Registration • Statement of Ownership • Non‐Collusion Affidavit • Acknowledgment of Receipt of Addendum • Checklist Signature Page viii. Project Cost and Work Hour Proposal Form • The tasks listed in this form must match the tasks described in the SOW. • This shall be used to negotiate costs PHASES OF NJDOT DESIGN PROCESS Concept Development Phase Conduct data collection, evaluate deficiencies and identify fatal flaws, evaluate planning alternatives, coordinate with stakeholders, complete environmental screening, assess Right of Way, Utility and Access impacts, determine Preliminary Preferred Alternative, identify substandard design

alternatives, coordinate with stakeholders, complete environmental screening, assess Right of Way, Utility and Access impacts, determine Preliminary Preferred Alternative, identify substandard design elements, determine environmental impacts and document, prepare construction cost estimate and execute the public involvement action plan. Procedure for Administration and Inspection of Federal Aid Highway Projects Page 7