2382-13 Council Rules-Agenda Ordinance.pdf

2382-13 AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER III, SECTION 3-5, OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF WEST ORANGE ENTITLED “RULES OF COUNCIL”, “AGENDA”, AND SECTION 3-8, “ORDER OF BUSINESS” BE IT ORDAINED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE, in the County of Essex, State of New Jersey, that Chapter III, Section 3-5, of the Revised General Ordinances of the Township of West Orange, entitled “Rules of Council”, “Agenda”, shall be amended and supplemented to memorialize certain rules and procedures regarding the creation and distribution of the Council Agenda, and publication of supporting materials, and Section 3-8, entitled “Order of Business”, shall be amended and supplemented to make minor changes to the order of business at regular Council meetings, all as follows: Section 1. The Revised General Ordinances of the Township of West Orange are amended and supplemented to read as follows: CHAPTER III RULES OF COUNCIL 3-5 AGENDA. An agenda for each regular meeting of the Township Council shall be prepared by the Clerk under the supervision of the President of the Council. All Ordinances, Resolutions and any supporting written material for consideration at the next Council Meeting shall be delivered to and received at the Clerk's Office by 3:00 p.m., on the Wednesday next preceding the meeting, earlier if possible and, if later, shall require permission of the Council President before placement on the agenda. The agenda headings shall be written in plain English and each Resolution and Ordinance, unless clearly self-explanatory, shall include a brief description of its purpose also written in plain English by the department submitting it. The agenda shall be completed not later than 3 p.m. on the Thursday preceding each regular meeting of the Council, except for emergency matters which may be added to the agenda at any time before the meeting with permission of the President of the Council. The Clerk shall expeditiously deliver a copy of the Agenda, all Ordinances and Resolutions and all submitted supporting materials, to each Council member, to the Mayor, Business Administrator, and to the Law Department. The Clerk shall expeditiously cause the agenda, Ordinances, and Resolutions to be posted on the Township's website no later than the following Friday at noon in order that such materials are readily available to

hall expeditiously cause the agenda, Ordinances, and Resolutions to be posted on the Township's website no later than the following Friday at noon in order that such materials are readily available to the general public. In the event of an intervening holiday, the deadlines set forth here shall be adjusted to provide the same amount of time for preparation and notice of the agenda. In the event of additions, deletions, or changes of any kind to the agenda, or any item on it, such changes shall be expeditiously posted to the Township's website with a notation indicating the change by 4:30 p.m., on the