168-22 Awarding the Contracts for IT Network Management Services - 2022- Revised.pdf

168-22 June 28, 2022 RESOLUTION WHEREAS, the Township of West Orange (the “Township”) utilizes and information and technology systems (“IT Systems”) in its operations including a uniformed network system and a non-uniformed network system; and WHEREAS, the Township requires the services of an outside vendor to assist in the management of the Township’s IT Systems; and WHEREAS, on February 8, 2022, the Township advertised a request for proposal (the “RFP”) utilizing competitive contract in lieu of public bidding seeking proposals for a contract or contracts for IT Network Managed Services (the “Contract”) to be executed following the expiration of the existing contracts for IT Network Managed Services; and WHEREAS, the RFP sought proposals for management of the Township’s Uniformed Network System, Non-Uniformed Network System and IT Management for Special Projects on an as needed basis; and WHEREAS, March 11, 2022, the Township received proposals in response to the RFP; and WHEREAS, on April 26, 2022, the Township Council adopted Resolution 119-22, which authorized the Township to reject all proposals submitting in response to the RFP based on the prices exceeding the budgeted amounts for the contracts; and WHEREAS, on May 9, 2022, the Township issued a new RFP for the Contract; and WHEREAS, On June 8, 2022, the Township received two (2) proposals from: (1) Pascack Data Services, Inc. (“Pascack”); and (2) MCG, Inc. (“MCG”) (collectively the “Respondents”); and

WHEREAS, the Respondents currently provide IT Network Managed Services for the Township under the prior awarded contracts from 2016; and WHEREAS, the Township seeks to continue utilizing both Respondents for IT Network Managed Services for the Township’s Uniformed Network System, Non-Uniformed Network System and IT Management for Special Projects on an as needed basis. NOW, BE IT HEREBY RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that the Township hereby award the Contracts to the Respondents; and it is further RESOLVED, that the Township hereby awards the Contract for IT Network Systems Management for its Uniformed Network System to Pascack for a three (3) year period with a right of renewal for an additional two (2) years utilizing the Alternate Option offered in Pascack’s proposal at a monthly rate of $1,950 per month and a quarterly purchase of sixty (60) additional hours of services at a rate of $150 per hour pursuant to the terms and conditions set forth in the Contract annexed hereto as Exhibit “A;” and it is further RESOLVED, that the Mayor be and is hereby authorized to execute all documents necessary to effectuate the Contract for IT Network Systems Management for its Uniformed Network System and the Municipal Clerk be and is hereby authorized to attest to the Mayor’s signature; and it is further RESOLVED, that the original of the Contract for IT Network Systems Management for its Uniformed Network System between Township of West Orange and Pascack shall be maintained in the Municipal Clerk’s office; and it is further

RESOLVED, that the Township hereby awards the Contract for IT Network Systems Management for its Non-Uniformed Network System to MCG for a three (3) year period with a right of renewal for an additional two (2) years at the following monthly rates a. For year 1 - $4,400 per month; b. For year 2 - $4,500 per month; c. For year 3 - $4,600 per month; d. For year 4 (option year) - $4,600 per month; e. For year 5 (option year) - $4,600 per month. pursuant to the terms and conditions set forth in the Contract annexed hereto as Exhibit “B;” and it is further RESOLVED, that the Mayor be and is hereby authorized to execute all documents necessary to effectuate the Contract for IT Network Systems Management for its Non-Uniformed Network System and the Municipal Clerk be and is hereby authorized to attest to the Mayor’s signature; and it is further RESOLVED, that the original of the Contract for IT Network Systems Management for its Non-Uniformed Network System between Township of West Orange and MCG shall be maintained in the Municipal Clerk’s office; and it is further RESOLVED, that the Township hereby award two (2) separate contracts for IT Network Systems Management for special projects on an as needed basis to Pascack and MCG, respectively, each for a three (3) year period with a right of renewal for an additional two (2) years at an hourly rate of $150 per hour for Pascack, and $170 per hour for MCG pursuant to the terms and conditions set forth in the contract the contract with Pascack annexed hereto as Exhibit “A,” and the contract with MCG annexed hereto as Exhibit “B,” respectively and it is further RESOLVED, that the Mayor be and is hereby authorized to execute all documents necessary to effectuate the two (2) contracts for IT Network Systems Management for special

projects on an as needed basis and the Municipal Clerk be and is hereby authorized to attest to the Mayor’s signature on each contract; and it is further RESOLVED, that the original of each contract for IT Network Systems Management for special projects on an as needed basis shall be maintained in the Municipal Clerk’s office. Karen J. Carnevale, R.M.C. Susan McCartney Municipal Clerk Council President Adopted: June 28, 2022 I hereby certify funds are available from: Account No. John Gross, Chief Financial Officer 4850-1020-3451, v. 1