224-22 RFQ-ED Arborists.pdf

or Amendments to RFQ During the period provided for the preparation of responses to the RFQ, the Township may Issue addenda, amendments or answers to written inquiries. Those addenda will be noticed by the Township and will constitute a part of the RFQ, All responses to the RFQ shall be prepared with full consideration of the addenda Issued prior to the proposal submission date. Page | 8

TOWNSHIP OF WEST ORANGE SECTION 3 3.1 Standard Requirements of Technical Qualifications Respondents shall submit technical qualifications which contain the following: Business name, the principal place of business, and if different, the place where services will be provided, Respondents must have a minimum of five (5) years’ experience. The education, qualifications, experience, and training of all persons who would be assigned to provide services along with their names and titles. A listing of all other engagements where services of the types proposed, were provided in the past. This should include other Township governments, businesses or other government entities. Contact information for references must be provided. A statement shall be provided by respondent that neither its firm nor any individual assigned to this engagement are disbarred, suspended, or otherwise prohibited from professional practice by any federal, state, or local agency. The attached submission form can be replaced with respondents own prepared resume. All questions must be addressed as requested. 3.2 Mandatory Submission Forms Affirmative Action Certification Non-Collusion Affidavit Stockholder Disclosure Statement Business Registration Certification Political Disclosure Certification Iranian Disclosure Statement Addenda/addendum 3.3 Cost Analysis Respondents should submit a cast proposal which would include any proposed retainer, the services to be provided at a flat rate, if all or any services will be billed through hourly rates and what are the established rates. The Township shall in its discretion, provide a fee schedule with hourly rates depending on the nature of the matter, By submission of a proposal, you acknowledge and agree to adhere to the fee schedule. Page | 9

TOWNSHIP OF WEST ORANGE 3.4 Submission Evaluation When the Township is in need of a particular service, the selection will be the most advantageous submission based on all of the evaluation factors set forth in this RFQ. Each submission must satisfy the objectives and requirements detailed in this RFQ. The successful respondent shall be determined by an evaluation of the total content of the qualifications submitted. The Township reserves the right to: Not select any of the submissions or select only portions of a particular Respondent's qualifications for further consideration (however Respondents may specify portions of proposal that they consider “bundled”). Award a contract for the requested services at any time within the 12 month time period or through December 31, 2022 whichever is sooner after review of the qualifications and approval by Township Council through resolution. Every submission shall be valid through this time period. 3.5 Submission Limitations This RFQ is not intended to be an offer, arder, or contract and should not be regarded as such, nor shall any obligation or liability be imposed on the Township by issuance of this RFQ. The Township reserves the right to refuse any submission. 3.6 Use of information Any specifications, drawings, sketches, models, samples, data, computer programs, documentation, technical or business information and the like, furnished or disclosed by the Township to the Respondent in connection with this RFQ, shall remain the property of the Township. When in tangible form, all copies of such information shall be returned to the Township upon request, Unless such information was previously known to the Respondent, free of any obligation to keep it confidential, or has been or is subsequently made public by the Township or a third party, it shall be held in confidence by the Respondent, shall be used only for the purposes of this RFQ and shall not be used for other purposes except upon such terms and conditions as may be mutually agreed upon in writing. 3.7 General Terms and Conditions The Township reserves the right to reject any or all submissions, if necessary, or waive any informality in the submission. In case of failure by the successful Respondent, the Township may procure the articles or services fram other sources, deduct the cost of the replacement from money due the Respondent under the

ion. In case of failure by the successful Respondent, the Township may procure the articles or services fram other sources, deduct the cost of the replacement from money due the Respondent under the contract and hold the Respondent responsible for any excess cost. Page | 10

: TOWNSHIP OF WEST ORANGE The Respondent shall maintain sufficient insurance to protect against all claims under Workmen’s Compensation, General, Professional, and Automobile Liability, Each submission must be signed by the person authorized to do so. Township assumes no responsibility for submissions received after designated date and time due. By submission of qualifications, the Respondent certifies that the service to be furnished will not infringe upon any valid patent, trademark, or copyright. The successful Respondent shall, at its expense, defend any and ail actions or suits : charging such infringement, and will save the Township harmless. No Respondent shall influence, or attempt to influence, or cause to be influenced, any Township Officer or employee to use their official capacity in any manner, No Respondent shall cause or influence, or attempt to cause influence, any Township Officer or employee to use their capacity to secure unwarranted privileges or advantages for the Respondent. : Should any differences arise between the contracting parties as the meaning or intent 1 of these instructions or specifications, the Townships decision shall be final and conclusive, The Township shall not be responsible for any expenditure of monies or other expenses incurred by the Respondent in making its request for consideration. All necessary forms required by this RFQ shall be completed and submitted as part of this submission. ! SECTION 4 4.1 Instructions for Submission Respondents must submit an original and one (1) copy of their Qualification Statement. If a company has multiple services, a separate Qualification packet for each service would be preferred. Designated Contact Person: Panayiota Reynolds, Purchasing Agent, RPPS, QPA Township of West Orange 66 Main Street West Orange, NJ 07052 Page | 11

TOWNSHIP OF WEST ORANGE Submissions must be received Wednesday, August 17, 2022 at 10:00am. Preferred delivery methods are US mail or hand delivery. Facsimile or electronic delivery will not be accepted, To be responsive, Qualification Statement must provide all requested information and conform to instructions. Qualification Statements and related information must be bound and signed by Respondent. All Respondents hereby agree to work under the terms and conditions as set by the Township. If awarded a contract by Township Council Resolution during 2022 calendar year, that contract will be in effect for one year. SECTION 5 5.1 Evaluations The Township of West Orange’s objective by soliciting Qualification Statements is to establish a pre- qualified group of professionals that will provide high quality and cost effective services to the Township, The Township will consider Qualification Statements only firms and individuals, in the Townships judgment, have demonstrated the capability and willingness to provide high quality services to the citizens of the Township in the manner described in the RFQ. The Township on the basis of the most advantageous will evaluate proposals with the following criteria: Ranking Percentage and Criteria for Evaluations 35% Experience and reputation in the field 20% Knowledge of the Township and subject matter as it’s related to contract 10% Availability to accommodate meeting attendance 25% Cost details, including cost per tree, the hourly rates of each of the individuals who will perform certain services and time estimates for each individual, all expenses (if applicable). 5% The utilization of local contractars and businesses, whenever possible. 5% Other factors demonstrated to be in the best interest of the Township. END OF INSTRUCTIONS Page | 12

TOWNSHIP OF WEST ORANGE (REVISED 4/10) EXHIBIT A MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq. {P.L. 1975, C. 127) GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor will send to each fabor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to

itments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Page | 13

TOWNSHIP OF WEST ORANGE The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that alt personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_campliance) The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of Page | 14

TOWNSHIP OF WEST ORANGE REQUIRED EVIDENCE AFFIRMATIVE ACTION REGULATIONS N.J.S.A. 10:5-31, et seq. (N.JA.C. 17:27) lf awarded a contract, the Bidder will be required to comply with the requirements of N.J.S.A, 10:531, et seq., and NJAC, 17:27 within five (5) days after receipt of the notification of intent to award the contract, the Bidder shall present one of the following: Appropriate evidence that the Contractor is operating under an existing federally approved or sanctioned affirmative action program; or A Certificate of Employee Information Report Approval issued in accordance with N.J.A.C, 17:27-4; or An initial Employee Information Report consisting of forms provided by the Affirmative Action Office and completed by Contractor in accordance with N,LA.C. 17:27-4, The Bidder must submit no later than three (3} days after the signing of the Contract an Initial Project Manning Table consisting of forms provided by the Affirmative Action Office and completed by Contractor in accordance with N.LA.C. 17:27-7. Bidders are referred to the Bidder's Information Section of the Bid Packet for a further description of the above requirements. NO BIDDER MAY BE ISSUED A CONTRACT UNLESS THEY COMPLY WITH THE AFFIRMATIVE ACTION REGULATIONS OF N.J.S.A. 10:5-31, et seq. The following questions must be answered by all Bidders: Do you have a federally-approved or sanctioned Affirmative Action Program? Yes (If yes, submit a copy of such approval.)No Va Do you have a State Certificate of Employee Information Report approval? Yes. war yes, submit a copy of such approval.)No : The undersigned Bidder certifies that he is aware of the commitment to comply with the requirements of N.J.S.A, 10:5-31, et seg., and agrees to furnish the required documentation pursuant to the law, company:name:__£<D Arbovists and foresters SIGNATURE & TITLE: Wher NOTE: A bid must be rejected as non-responsive if a Bidder fails to comply with requirements of N.J.S.A, 10:5-31, et seq., within the time frame stipulated. Page | 15