224-22 Exhibit A-Full_Agreement_Package.pdf

VER 02 / 19 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP PART 1: GENERAL TERMS AND CONDITIONS I. II. III. IV. V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV. XV. XVI. XVII. XVIII. XIX. XX. XXI. XXII. XXIII. XXIV. Compliance with Existing Laws and Policies Insurance Indemnification Assignments and Subcontracts Availability of Funds Procurement Standards Property Management Standards Method of Payment Interest Allowable Costs Matching and Cost Sharing Requirements Program Income Special Grant Conditions for "High Risk" Grantees Financial Management System Financial and Performance Reporting Monitoring Performance Audit Requirements. Agreement Amendment Closeout Procedures Termination, Expiration, and Suspension Access to Records Record Retention Approvals and Authorizations Miscellaneous Provisions Additional Provisions and Special Modifications Additional Provisions for Federally Funded Agreements Certification of Lobbying and Disclosure of Lobbying Activities Federal Funding Accountability and Transparency Act (FFATA) Request Form U.S. Environmental Protection Agency Funded Agreements Community Development Block Grant (CDBG) Funded Projects Non-Disclosure Agreement - CDBG Funded Projects Approved Project Budget Itemization and Justification of Budget Advance Payment Scope of Services Project Requirements Grantee's Proposal Resolution Type: X Governing Body Resolution Corporate Resolution LLC Resolution Entity Resolution Part 2: ATTACHMENTS* A. A-1. A-1-A. A-2. A-3. A-4. A-4-A. B. B-1. B-2. D. D-1. D-2. E. X X X X X X * Wherever this agreement form, including any attachments, presents alternatives, choices must be indicated as follows: An "X" within brackets or on a blank line shall indicate selection of the particular alternative. "NA" or "-" (a dashed line) shall indicate that no information is to be entered on a particular blank line. F. G. Subcontractor List Statement of Adequacy of Accounting System X Not Required

VER 02 / 19 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP I. Grant Award Data and Signatures Grantee's Name: Township of West Orange (the "Granting Agency") Address: 66 Main Street, Room 101, West Orange, Essex County, New Jersey 07052 Vendor ID #: DUNS # (required only for Federally-funded awards): Financial Officer's - Name: Title: (The "Chief Financial Officer"): 22-6002396 060801172 Nicholas Prochilo Assistant Director of Finance The State of New Jersey (The "State") Department of Environmental Protection (The "Department" or the "DEP") Granting Agency's Name: Division of Parks and Forestry, NJ Forest Service (the "Granting Agency") Address: P. O. Box 420, Mail Code 501-04 Trenton NJ 08625 Granting Officer's Name: Title: Email Address: Phone Number: Spending Plan Approval #: Patricia Shapella (the "Grant Officer") Grant Administrator Patricia.Shapella@dep.nj.gov (609) 777-0087 FS21-005 SP TITLE OF GRANT: AMOUNT OF GRANT: Resiliency Planning - Township of West Orange Tree Inventory Project Equal to X Up to $50,000.00 Source of Funds Total Project Funding AMOUNT STATE ACCOUNT NUMBER FY Fund Job NumberOrg Appr Activity State General Fund $50,000.00 22 100 4870 074 V42Y 39990120 Federal Grantee $12,500.00 Other (identify below) $62,500.00 TOTAL APPROVED PROJECT AMOUNT

Grant will be used for Research and Development (R&D): WORK PERIOD: The "effective date" of this grant agreement is the date the Grantee executes it or the date the State executes it, whichever date is later. The "Work Period" for this grant commences on 09/03/2021 or the effective date, whichever is X Earlier Later, and runs for a period of 24 months thereafter, until ________. Grant funds may be used only to satisfy obligations which arise during the Work Period . PURPOSE AND AUTHORITY: Grant Project to be funded: Resiliency Planning - Township of West Orange Tree Inventory Project Yes NoX Statutory Authority for this Grant: N.J.S.A. 13:1B-3; N.J.S.A. 13:1D-9; N.J.S.A. 13:1L 14.2 & N.J.S.A. 13:1L-17.4

VER 02 / 19 STATE AND GRANTEE APPROVAL SIGNATURES APPROVED AS TO LEGAL FORM For the State: Deputy Attorney General: Date: I have acknowledged and approved.¨ A confidential and privileged memorandum (Protocol Memo) pre-approving this agreement as to legal form Has Not been provided to the Granting Agency by the Deputy Attorney General. Upload Protocol Memo Here: Approval of Granting Agency Granting Agency Name: Director Date: John Sacco 04/04/2022 Division of Parks and Forestry, NJ Forest Service I have acknowledged and approved.þ EXECUTION SIGNATURES By the signatures below, the Grantee and the State (the "parties") execute this agreement and confirm that they are mutually bound by all provisions contained herein and are fully authorized and empowered to enter into and bind their organization to all obligations under this agreement. Authorized Official: Grantee Name: Grantee Date: Township of West Orange Karen Carnevale 04/05/2022 I have acknowledged and approved.þ State of New Jersey/DEP Assistant Commissioner/Delegate: Date: I have acknowledged and approved.¨

ATTACHMENT AVER 02 / 19 Page 1 of 3 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP This Attachment A outlines the responsibilities established by the terms, conditions, requirements, and provisions of the General Terms and Conditions. Any modifications to the General Terms and Conditions of this agreement are set forth in Section X, below. I. Insurance (See section II of the General Terms and Conditions of this agreement - Insurance.) NOTE: No payment can be made until the Department has received acceptable documentation of these required coverages: A. The Grantee maintains and must continue to maintain the required insurance coverages as follows: 1. Comprehensive General Liability Insurance Self-insurance X Not Required Combination of Insurance/Self-Insured 2. Automobile Liability Insurance Self-insurance X Not Required Combination of Insurance/Self-Insured 3. Worker's Compensation Insurance Self-insurance X Not Required Combination of Insurance/Self-Insured 4. Employer's Liability Insurance Self-insurance X Not Required Combination of Insurance/Self-Insured B. Certificates of Insurance or documentation of self-insurance are on file with the department. will be forthcoming within 30 days after the effective date of this agreement. X are not required II. Availability of Funds (See section V of the General Terms and Conditions of this agreement - Availability of Funds.) X fully funded partially funded in the amount of Based upon funds available to the Department in the State's fiscal year, this agreement is: III. Method of Payment (See section VIII of the General Terms and Conditions of this agreement - Method of Payment.) A. Advance payment, if justified and itemized in Attachment B-2 - Advance Payment, is X not applicable authorized, in total, for B. Progress payments shall be made on a (e.g. mo./qtr./deliverable) basis for per payment

ATTACHMENT AVER 02 / 19 Page 2 of 3 shall be based on actual expenditures on a (e.g. mo./qtr.) basis accompanied by receipts. shall be made on submission of deliverables in accordance with the project specifications and requirements. X are not applicable. C. Final payment of $50,000 (amount or description) is not applicable. X shall be witheld pending receipt of all final reports. (other, please specify) NOTE: No payment can be made unless an Expenditure Report is submitted with appropriate justification, receipts, etc. and all reporting requirements are met as specified in this agreement. IV. Matching and Cost Sharing Requirements (See section XI of the General Terms and Conditions of this agreement - Matching and Cost Sharing Requirements.) X The Grantee shall provide the matching or cost sharing amounts indicated in the Grant Award Data, and described further in Attachment B - Approved Project Budget. Matching and cost sharing requirements do not apply. V. Certification of Adequacy of Accounting System (See section XIV of the General Terms and Conditions of this agreement - Financial Management System.) A. Attachment G - Statement of Adequacy of Accounting System X is not required. must be completed by the Financial Officer identified in the Grant Award Data and Signatures section. B. Expenditure Reports shall be prepared in a manner consistent with the Grantee's normal accounting records, which are kept on an accrual basis a cash basis X modified accrual basis (other, please specify) VI. Financial and Performance Reporting (See section XV of the General Terms and Conditions of this agreement - Financial and Performance Reporting.) A. All Expenditure Reports must be certified by the Financial Officer. B. Periodic Expenditure Reports shall be submitted C. Performance reports shall be submitted on a annual basis. These reports should be submitted no later than days after the end of each year (e.g. quarter/year). Quarter shall be defined as set forth in Subparagraph B above. D. Final Expenditure and performance report, shall be submitted by the Grantee no later than 30 days after days following the end of the (e.g. month/quarter). Quarter shall be defined as January through March, April through June, July through September and October through December. X (other, specify) not applicable, but no later than the due date of the final Expenditure Report. the

s January through March, April through June, July through September and October through December. X (other, specify) not applicable, but no later than the due date of the final Expenditure Report. the Grantee's completion of all agreement tasks X the end of the Work Period VII. Audit Requirements (See section XVII of the General Terms and Conditions of this agreement - Audit Requirements.) A. Pursuant to State and Federal Requirements, the Grantee is

ATTACHMENT AVER 02 / 19 Page 3 of 3 required to have an annual single audit or program-specific audit (expenditures >= $750,000/fiscal year) required to have a financial statement audit or program-specific audit (expenditures between $100,000-$749,999/fiscal year) X not required to have an annual single audit, a financial statement audit or a program-specific audit (expenditures <$100,000/fiscal year) B. The Department's records show the Grantee’s fiscal year ends on 12/31/2021. The Grantee shall notify the Department immediately if this date is incorrect or is changed. C. Copies of all audit reports must be submitted to DEP, Internal Audit Unit at PO Box 420, 428 East State St., Trenton, NJ, 08625-0420 and to the Division of Parks and Forestry, NJ Forest Service, not later than nine months after the close of the Grantee's fiscal year. VIII. Agreement Amendment (See section XVIII of the General Terms and Conditions of this agreement - Agreement Amendment.) All revisions and modifications must be submitted through NJDEP SAGE to Patricia Shapella, Grant Administrator or the successor to that position (the "Grant Officer"). IX. Authorizations and Disclosures (See section XXIII of the General Terms and Conditions of this agreement - Approvals and Authorizations.) A. The Grantee is a/an Municipality B. Appended hereto as Attachment E is X a governing body resolution a corporate resolution an LLC resolution an Entity resolution not required C. A Business Registration Certificate for Grantee's subcontractors to do business in New Jersey X will be submitted is not applicable is on file with the Department or uploaded below Business Registration Certificate (if applicable): NOTE: No payment can be made until the Department has received all documents required under this Section IX, Authorizations and Disclosures. X. Modifications to General Terms and Conditions The General Terms and Conditions of this agreement are changed, supplemented, or deleted ("modified") as specified in this Section X, which supersedes inconsistent terms, conditions, requirements, or provisions contained elsewhere in this agreement. X This Section X does not contain modifications to the General Terms and Conditions of this agreement. This Section X does contain modifications to the General Terms and Conditions of this agreement, as follows:

ATTACHMENT BVER 02 / 19 Page 1 of 1 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP APPROVED PROJECT BUDGET EXPENSE CATEGORY TOTAL BUDGET FEDERAL STATE GRANTEE ("MATCH") OTHER A. Personnel Costs Salaries Fringe Benefits B. Subcontractors and/or Consultants C. Other Costs Specify Below $9,640.83 $45,500.00 $2,859.17 $9,640.83 $2,859.17 $45,500.00 Supplies: GIS software and two i-Pads $4,500.00 $4,500.00 $0.00 Subtotal Direct Costs D. Audit Less Program Income (enter as negative) Total Direct Costs Indirect Costs (Indicate rate: 0.1%) TOTAL PROJECT AMOUNT $62,500.00 $0.00 $62,500.00 $0.00 $62,500.00 $0.00$12,500.00$50,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00$12,500.00$50,000.00$0.00 $0.00 $50,000.00 $12,500.00 $0.00 Up To $50,000.00 The sums identified in the "Total Budget" column are itemized and justified in (check one or more as appropriate) X Attachment B-1 - Itemization and Justification of Budget Attachment D - Scope of Services Attachment D-2 - Grantee's Proposal Total Grant Amount: Match %: 25% Match % of Total Project Amount: 20%

VER 02 / 19 ATTACHMENT B-1 Page 1 of 1 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP ITEMIZATION AND JUSTIFICATION OF BUDGET If neither Attachment D - Scope of Services, nor Attachment D-2 - Grantee’s Proposal, provides an itemization, explanation, and justification for the Approved Project Budget, they must be provided on this Attachment B-1, Itemization and Justification of Budget. The grant application has been revised. The grantee has proposed overmatch. SUPPLIES category $2,052.00 for GIS Software - 3 years of licensing $2,450.00 2 iPads @ $1,225.00 each $4,502.00 ESTIMATED BREAKDOWN FOR MATCHING REQUIREMENT - $12,500.00 Please see the detailed breakdown of eight municipal employee salaries and fringe in the Miscellaneous Attachments section of the grant agreement. The document containing the municipal employee match is entitled Tree Inventory UCF Stewardship Township Match.. $12,867.53 was proposed as Municipal Employee Salary and Fringe toward the $12,500.00 matching requirement. Municipal Salary and Fringe outlined in the attached document were reduced as follows to meet the 25% grant matching requirement: $ 9,640.83 salary (rounded) 2,859.17 fringe (rounded) $12,500.00 Total There is a $367.53 difference between what is required and what was proposed. The difference will be considered to be overmatch.