224-22 Exhibit A-Full_Agreement_Package.pdf

VER 02 / 19 ATTACHMENT D Page 1 of 1 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP SCOPE OF SERVICES The Scope of Services for this agreement incorporates the Grantee's proposal, as approved by the Department (Attachment D-2); any project requirements delineated in Attachment D-1 - Project Requirements; and any modifications, amendments, and additions thereto. In case of conflict among the provisions of Attachments D, D-1, and D-2, the order of priority shall be: (1) Attachment D-1 - Project Requirements, (2) Attachment D - Scope of Services, (3) Attachment D-2 - Grantee's Proposal. Please note that it may be necessary to use the scroll bar to see all the information contained in this section. Pursuant to the New Jersey Shade Tree and Community Forestry Assistance Act, NJSA 13:1L-17.4(c), the New Jersey Forest Service Urban and Community Forestry Program (NJUCF) shall provide grants to local governments and shade tree commissions to assist in the implementation of an approved comprehensive community forestry management plan (CFMP) to the extent monies are appropriated or otherwise made available. The NJUCF Stewardship Grant was established to provide this financial assistance. Grant funding comes from the New Jersey Shade Tree and Community Forest Preservation License Plate Fund (N.J.S.A. 39.3-27.81), the No Net Loss Compensatory Reforestation program (N.J.S.A. 13:1L-14). The intent of NJUCF Stewardship Grant - Resiliency Planning is for communities to acquire data about their urban and community forest composition, structure, and function by carrying out the activities supported by this grant. Grantees will then use the data to make more informed management decisions and amend their existing community forestry management plans. These projects can entail but are not limited to: • Community tree inventory • Risk tree assessments • Storm assessments • Insect and disease management projects such as emerald ash borer survey, risk assessment and mitigation planning • Any combination of these activities. Municipal and county governments and their shade tree commissions, tree committees, tree boards, or tree councils are eligible to apply for a NJUCF Stewardship grant. Projects must be carried out on public property owned or maintained by

their shade tree commissions, tree committees, tree boards, or tree councils are eligible to apply for a NJUCF Stewardship grant. Projects must be carried out on public property owned or maintained by a municipal or county government. Proposals shall be fully funded to the extent possible. NJUCF reserves the right to reallocate the number and amount of grant awards based on the quantity and/or quality of proposals received. Under no circumstances shall the Department reimburse the Grantee for: (1) an amount greater than $50,000; (2) an amount greater than the Grantee's direct and actual cost of hiring a contractor or procuring supplies or materials to carry out the approved work plan, not to exceed $50,000; or (3) an amount greater than four times the amount actually contributed by the Grantee as its matching contribution, not to exceed $50,000. The Department will not provide reimbursement to the Grantee until it has received satisfactory documentation that the Grantee has made its 25% matching contribution in relation to the total amount of the Approved Project Budget. In the event that the Grantee's costs are less than the amount set forth in the Approved Project Budget (Attachment B), the Department shall provide reimbursement of only the actual amount expended, provided that the Grantee contributed the required 25% matching contribution according to the grant agreement requirements and based on the actual amount expended. In that case, the total amount of the grant award shall be reduced accordingly.

VER 02 / 19 ATTACHMENT D-1 Page 1 of 2 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP PROJECT REQUIREMENTS Listed below are specific requirements, including special conditions, of the program and the project covered by this agreement. The Grantee shall comply with the requirements set forth below, as well as any requirements of the program's enabling legislation and any rules and regulations promulgated pursuant thereto. All Grantees are required to maintain New Jersey Urban and Community Forestry Program (NJUCF) Accreditation in accordance with the NJUCF guidelines (www.communityforestry.nj.gov) throughout the entire grant Work Period. NJUCF Accreditation means that the Grantee has: • A current approved Community Forestry Management Plan (CFMP). • Two (2) CORE trained representatives - one (1) municipal employee and one (1) volunteer. • Satisfied the annual Continuing Education Unit (CEU) requirement - a total of eight (8) CEU's between at least two (2) individuals each calendar year. This requirement does not apply to Grantees who are in the initial year of CFMP implementation. • Submitted an Annual Accomplishment Report by February 15 for the previous calendar year. Failure to maintain NJUCF Accreditation may result in the nullification of this grant agreement. A Grantee must be NJUCF Accredited when reimbursement is requested, or the grant award may not be paid. The Grantee agrees to comply with all applicable federal, state, and municipal laws, rules, regulations and written policies. The Grantee shall use its own procurement procedures that reflect applicable state and local laws and regulations. Applicable state requirements shall be incorporated into any subcontracts under the agreement. All Grantees are required to provide a matching contribution that must equal 25% or more of the grant award. Matching contributions can come from in-kind services (including volunteer work) and/or cash made to support activities included in the approved grant agreement. All contributions, whether cash and/or in-kind, shall be accepted as an eligible part of the Grantee’s matching share when such contributions meet all the following criteria: a. Are verifiable from the Grantee’s records; b. Are necessary and reasonable for the proper and

eligible part of the Grantee’s matching share when such contributions meet all the following criteria: a. Are verifiable from the Grantee’s records; b. Are necessary and reasonable for the proper and efficient accomplishment of approved grant objectives; c. Are types of charges that would be allowable under the applicable Cost Principles; d. Are used to support activities that are included in the approved grant agreement; e. Are incurred and contributed within the grant period. Reimbursement shall be limited to the cost of services provided by a vendor or contractor hired by the Grantee to carry out the approved work plan, as detailed in the Grantee's proposal and any modifications, amendments and/or supplemental language contained in Attachment D-2. This can include the cost of services for the contractor's forestry professional, any contractor support staff aiding the professional in the conduct of work, and any supplies or materials necessary to carry out the work. Salaries or wages of Grantee employees are not eligible for reimbursement under this agreement. The Grant Request for Proposals is incorporated herein as reference for the minimum requirements and guidance. Projects must be completed within the Work Period defined in this agreement. Changes or substitutions to the approved work plans must be approved by NJUCF. Risk assessments must be carried out by a qualified professional, such as an International Society of Arboriculture arborist that is Tree Risk Assessment Qualified. The Grantee must maintain records that adequately identify the materials purchased and payments made for this project. Accounting records must be supported by such documentation as cancelled checks, paid bills, payrolls, time and attendance records, contract and sub-grant award documents, etc. All invoices must be paid in full to be considered for reimbursement; advanced payments will not be made. Grant reporting shall be done electronically through the NJDEP System for Administering Grants Electronically (NJDEP SAGE). As outlined in Section VI of Attachment A, Progress Reports shall be submitted each year until the project is complete. The first Progress Report will be due one (1) year from the start of the Work Period; subsequent reports will be due annually on this date. These reports must contain an accounting of progress and/or challenges related to each Measurable

one (1) year from the start of the Work Period; subsequent reports will be due annually on this date. These reports must contain an accounting of progress and/or challenges related to each Measurable Outcome, as defined in the project proposal. A Final Report shall be submitted electronically at project completion and no later than 30 days following the end of the Work Period. Specifically, Final Reports must contain: • Accounting of progress and/or challenges related to each Measurable Outcome, as defined in the project proposal.

VER 02 / 19 ATTACHMENT D-1 Page 2 of 2 • An electronic copy of the tree inventory and/or reports generated with assistance from the grant funds. Grant funded inventories must be submitted to NJUCF in Excel (.xls) or comma separated values (.csv) format. • Documentation of all volunteer and municipal employee project hours contributing to the required match. Upon project completion, the Grantee's Final Report shall be used to append the Grantee's CFMP and inform future plan updates or revisions. If required, a time extension to the grant Work Period may be requested electronically through NJDEP SAGE six (6) months prior to, and no later than two (2) months prior to, the end of the Work Period. Adequate justification for the extension and anticipated date of completion must be provided. Extensions to the Work Period shall be approved at the discretion of NJUCF. Payments shall be made upon submission of satisfactory reports and supporting documentation. Grant funds may be used only to satisfy obligations which arise during the Work Period and only as fully documented in accordance with this grant agreement .

VER 02 / 19 ATTACHMENT D-2 Page 1 of 1 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP GRANTEE'S PROPOSAL The Grantee’s project proposal, as approved by the Department, is incorporated into this agreement as this Attachment D-2. Except as modified, amended, or supplemented by this agreement, this Attachment D-2 describes the assignment tasks and project work units which the Grantee shall perform and deliver pursuant to this agreement. Complete application can be found within NJDEP Sage. The following modifications, amendments and/or supplemental language shall supercede that which is in the proposal and shall be performed and delivered by the Grantee pursuant to this agreement: The Grantee will be conducting a tree inventory in which they will collect, at minimum, DBH, species, location. Other data fields to be collected may include, but are not limited to: Tree conflicts with utilities Tree conflicts with sidewalks Overall health condition Potential planting locations. West Orange shall also provide a final report that will breakdown the urban forest composition and structure and provide the final inventory in Excel format. If services are provided by a forester that is on retainer with the municipality, this project must be invoiced separately.

ATTACHMENT E (Gov) Page 1 of 1 VER 02 / 19 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP Governing Body Resolution The governing body of Township of West Orange desires to further the public interest by obtaining a grant from the State of New Jersey in the amount of approximately $50,000.00 to fund the following project: Resiliency Planning   - Township of West Orange Tree Inventory Project Therefore, the Governing Body resolves that John Gross [name of Authorized Official] or the successor of the office of Township Administrator [title/office of Authorized Officer] is authorized (a) to make application for such a grant, (b) if awarded, to execute a grant agreement with the State for a grant in an amount not less than $0.00 and not more than $50,000.00 and (c) to execute. any amendments thereto X any amendments thereto which do not increase the Grantee's obligations no amendments thereto *The Mayor and Council authorizes and hereby agrees to match 20% of the Total Project Amount, in compliance with the match requirements of the agreement. The availability of the match for such purposes, whether cash, services, or property, is hereby certified. Up To 0% of the match will be made up of in-kind services (if allowed by grant program requirements and the agreement). The Grantee agrees to comply with all applicable Federal, State, and municipal laws, rules, and regulations in its performance pursuant to the agreement. Introduced and passed: 01/04/2022 *Where in-kind services are allowed and are stipulated by the Grantee, an attachment must be provided and appended hereto, breaking out the in-kind services. This can be uploaded in the Miscellaneous Attachments section. In-kind contributions are considered volunteer work or the donation of equipment or property. If no match is required, then 0% should be entered in each of the boxes above.

ATTACHMENT E-1 (Gov)VER 02 / 19 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP ATTACHMENT E-1 - RESOLUTION CERTIFICATION Page 1 of 1 I, Karen Carnevale [name of secretary or equivalent], Clerk [title] of Township of West Orange certify that this resolution was duly adopted by Mayor and Council at a meeting duly held on 01/04/2022; that this resolution has not been amended or repealed; and that it remains in full force and effect on the date I have subscribed my signature. Acknowledgement Karen Carnevale 04/05/2022 Name: Date: NOTE: Certification must be signed by officer other than the individual authorized to execute the agreement unless the company bylaws allow a single person to occupy all offices and do not require multiple signatures to execute the agreement. NOTE: This date must be no more than sixty (60) days prior to the Grantee's execution of the agreement. If the original certification expires prior to the Grantee's execution, the Grantee must submit a currently certified copy of this Attachment E-1 when it returns the executed agreement to the Department.

ATTACHMENT FVER 02 / 19 Page 1 of 1 ATTACHMENT F - SUBCONTRACTOR LIST GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP If required by Section IV of the General Terms and Conditions and Attachment A, Section IX, Paragraph C, the Grantee shall submit a Business Registration Certificate allowing subcontractor(s) to do business in New Jersey. All relevant information indicated below must be completed for all subcontractors the Grantee intends to use. A Business Registration Certificate for each subcontractor listed below must be uploaded to NJDEP SAGE in either Attachment A, Section IX, Paragraph C or Miscellaneous Forms before any payments can be made. If new subcontractors are added after the execution of the Grant Agreement, the below Subcontractor List must be updated to reflect the addtions. Subcontractor's Name: Type(s) of Service(s) To Be Provided: Subcontractor's Address: Subcontractor's Phone #: Estimated Value of Subcontract: Percentage of Total Grant Award: Click here to add an additional subcontractor Business Registration Certificate: Upload your approval forms here: Upload your USDA Certifications here: